The Outlook Places service is used by Outlook clients to present metadata about meeting locations to users. Currently, OWA is the only client that consumes the service. You can update location metadata with details to make it easier for users to select the right location for their meeting, including geocoordinates that can be used to display map directions to the location.
Teams is now included in Office ProPlus installations for Office 365 users. However, not everyone wants or needs to use Teams. Here’s how to stop Teams being installed or starting automatically each time a PC boots. You don’t need this information if you’re one of the 19 million people who use Teams, but you might just not be in that category…
Users of the Office ProPlus semi-annual channel will soon see that save to cloud locations is now the default. Microsoft hopes that this will result in more files being saved in SharePoint Online and OneDrive for Business. Whether the change will make any difference to a user depends on how they use Office and where they save files. In general, it’s just another step forwards to move everything to the cloud.
No one likes to be disturbed when they’re concentrating on something important, which is why Teams has a Do Not Disturb presence. But we all have people who are important to us, and that’s why the priority access list exists. Even when you’ve set Do Not Disturb, notifications from people on the priority access list get through. The notifications might break your concentration, but they might also tell you about something important (or not, as the case might be).
Outlook people favorites give Exchange Online users fast access to their most important email correspondents. OWA has the best implementation but the feature is also available in Outlook mobile. As usual, Outlook desktop lags. It’s a small feature that could turn out to be very important to some users. Office 365 is full of such examples.
Outlook for Office 365 (the click to run version) now supports the Office Black theme. Preferring to use dark Outlook is very much a personal choice. I’m not convinced that I like it, even if you can force the message reading pane to be in light mode.
The topic of Teams tenant-to-tenant migration generated a lot of reaction after an article published last week. This lead to a chat with AvePoint, who have a product similar to BitTitan. What was interesting is that AvePoint use the same API to backup Teams. Although the backup isn’t as functional as you want and definitely not designed for backups, you do end up with data backed up that can be restored. The solution is imperfect, but it is available now.
Microsoft has released new OneDrive file viewers that are turning up in Teams clients. The new viewers are more intelligent and make it easier to work with files, especially Office documents. However, even intelligent viewers can only function when a solid network connection is available and often a local synchronized copy of Teams files is the way to work.
Outlook 2013 introduced the concept of hybrid mode (sometimes called Exchange Fast Access) to allow clients configured in cached Exchange mode to fetch data direct from the server when possible. The mode works well, except when you’re connected on a poor network as the attempts to fetch data from the server might cause Outlook to hang. A registry setting gives a way to force Outlook to operate in classic cached mode and use the OST exclusively when it needs data.
Microsoft Cloud App Security (MCAS) can integrate with Azure Information Protection to allow automated policy-driven application of Office 365 sensitivity labels to Office documents and PDFs. You can depend on users to apply labels manually as they create documents, but it’s easy for humans to forget to add protection where a computer won’t. You’ll pay extra for MCAS, but it could be worthwhile.