Change Log

Changes and updates made to Office 365 for IT Pros (2022 edition)

Original release: July 1, 2021, latest update: January 1, 2022

This log describes the changes made to the book since its original release. The document is up to date as of the version released on January 1, 2022. We try and release an updated version monthly, usually on the first of the month unless something like a major conference disrupts our ability to produce an update.

We have released six updates for the 2022 edition: 1 August, 1 September, 1 October, 1 November, 1 December, 1 January. We last updated the companion book on 6 September 2021.

We can only ask Amazon to update monthly and even so, sometimes they do not agree that we make enough changes to justify them sending a notification to customers that they can download the updated file.

Individual Chapter Changes for Office 365 for IT Pros, 2022 ed.

IntroductionAugust: Included data from Microsoft FY21 Q4 results.
September: Rewrote section covering products and licenses. Microsoft will increase prices for Office 365 and Microsoft 365 plans in March 2022. SLA data available for Q2 2021.
October: No changes.
November: Updated financial details for Microsoft Cloud revenue and Office 365 usage numbers from Microsoft FY22 Q1 results. New SLA figure for Q3 2021.
December: Visio web app is now part of Office 365 enterprise plans.
January: No change.
Embracing the CloudAugust: Added scale and endpoint protection points to pro-cloud arguments.
September: added link to legacy TLS Exchange Online endpoint; various fixes.
October: fixes for grammar and clarity; added mention of CMP.
November: fixes for grammar and clarity; added gentle reminder of the importance of protecting on-prem AD against ransomware.
December: fixes for grammar and clarity.
January: grammar and clarity fixes; introduced Informed Network Routing.
Managing IdentityAugust: Added a section on application permissions, managing consent, and the risks of illicit consent.
September: Added coverage of new Authenticator app registration “nudge” and direct-enrollment; Miscellaneous fixes and updates.
October: Minor changes.
November: Updates for conditional access evaluation; remove preview tags from new features; additional guidance on configuring named locations and terms of use; miscellaneous fixes and updates. Rewrote section about the MAU billing model for external identities.
December: Added backup authentication service (BAS) coverage; discussion of new Authenticator app features; updates to remove preview markers from now-released features.
January: Conditional access updates including policy templates and workload identities. Update to LinkedIn integration details
Managing Your TenantAugust: Updated timeline for SCC redirect. Added new section on Integrated apps settings page. Updated references to service communications API.
September: minor text changes and cleanup.
October: added note on future deprecation of classic EAC. Added coverage of priority accounts for health monitoring
November: added section on user feedback management; other grammar and style fixes.
December: The Office 365 Service Communications API will be deprecated on 17 December 2021. Added example Log Analytics query to find old TLS clients. Various grammar and style fixes.
January: updated description of Microsoft Defender and Compliance Center admin UI; various grammar and style fixes.
Managing UsersAugust: Added a couple of new admin roles (Attack Simulator Admin, etc.). Introduced Windows 365 as a new service.
September: Exchange Online will enable plus addressing as its default mode in January 2022. Updated AAD group licensing section to cover forthcoming end of AAD Premium requirement. Added section on Azure AD role-enabled groups.
October: minor edits for clarity and grammar.
November: Rewrote section about Exchange Online mailbox plans.
December: Minor style and grammar fixes.
January: added note about self-service trial signup for Visio + Project. Added mention of Loop component storage in OneDrive. Removed mention of Intune pivot.
Managing ClientsAugust: Added mention of forthcoming “Teams 2.0” client; cleaned up some references to the various preview channels.
September: updated death-to-IE11 and death-to-iOS13 comments to reflect current dates Added new section on Edge WebView2 Runtime. Minor text changes and cleanup.
October: Teams desktop clients now display a P beside the user avatar when running in preview mode. Updated mention of iOS15 support policy. Fixed various typos.
November: Lists client is coming for Android; “Coming soon” flag for Outlook for Windows. Added info on EWS deprecation timeline.
December: updated release dates for Office LTSC branch. Updated support info for new macOS versions.
January:added note on Apple Silicon-native OneDrive client; minor grammar and style updates; one new screenshot.
Managing Exchange OnlineAugust: Minor changes and updates.
September: Minor changes and updates (mostly correction of typos).
October: Added section about controlling mailbox settings for Viva Insights. Added section about updating the default calendar availability settings for mailboxes. Microsoft will disable basic authentication for email connectivity protocols like IMAP4 on October 1, 2022. A new 1.5 TB limit for auto-expanding archive mailboxes will apply from November 1, 2021.
November: Clarify the use of default archive tags to move mailbox items into archive mailboxes. Add point about the way MFA processes the Purges, Versions, and DiscoveryHolds subfolders of Recoverable items when mailboxes are archive-enabled. Added more information about the removal of basic authentication for email connectivity.
December: Clarified that non-default authentication policies must be assigned to new accounts after creation.
January: No changes.
Managing GroupsAugust: Added section about deleting distribution lists. Updated section about Yammer compliance records.
September: Added example of how to transfer DL membership from one mailbox to another. Added note about updated Group creation setting in the Azure AD admin center. Rewrote introductory section to Azure AD policy for Groups and how to control group creation.
October: Fixed several annoying typos.
November: Changes in the description of creating a new Microsoft 365 group from the admin center.
January: Dynamic distribution group membership is now calculated on a timed rather than an on-demand basis.
Managing Mail FlowAugust: Rewrote sections about anti-phishing and anti-spoofing. Added section about external tagging of email.
September: New method available to integrate third-party attack simulator tools with Microsoft Defender for Office 365. The release of the first contact safety tip means that it’s no longer necessary to use a transport rule for this purpose.
October: Rewrite of several sections to improve chapter readability and provide better explanations of topics.
November: Update of several sections covering Microsoft Defender for Office 365, including lots of updates for quarantine processing.
December: Restructuring of content for better flow. Many small updates.
Managing SharePoint OnlineAugust: From August 13, SharePoint only stores 30 days’ worth of PST versions in a document library. Added section about the tenant domain rename. process and made minor changes. Updated several sections with new information, including the guest expiration sharing policy.
September: Added section about enabling support for live components within a tenant. Syntex section updated with the new Content center template designed to experiment with the creation, training and management of document understanding models at no cost.
October: A Home site can now be defined in the SharePoint admin center. Updated Microsoft Lists section to reflect the fact that working offline with list data is not available on any kind of list. Updated the Viva Connections section to reflect the new deployment process through the Teams admin center.
November: A hub site can be associated to a parent hub site to expand search results across an organization. OneDrive for Business admin center has been retired by Microsoft and all the OneDrive settings are managed in the SharePoint admin center. SharePoint Migration Tool allows choice in migrations of the information architecture to be used (Remain in classic vs. Go to modern) before actually starting a data migration.
December: Updated text from live to loop components. Expanded coverage of SharePoint Online expiring access policy. New Manage reports section in the SharePoint Admin Center. Now it’s possible to customize default Search verticals in Microsoft Search.
January: By default, the download of audio and video files is blocked in sharing links generated by SharePoint and OneDrive. The OneDrive Sync client is now supported in ARM devices. List rules can be created in SharePoint document libraries.
Teams Architecture and StructureAugust: Rewrote section about hiding Teams from Exchange Online and added a new script to tidy up visible teams. Users can now choose how to open Office documents.
September: Microsoft has released some details about the capabilities enabled by the Teams Advanced Communications add-on. Live captions and transcripts now support more languages than U.S. English.
October: The ability to customize background scenes for Together mode is now generally available (but needs a Teams advanced communications license). When a channel is renamed, Teams now correctly synchronizes the updated name to SharePoint Online. The general deployment of the transition of whiteboard storage to OneDrive for Business is delayed until January 2022 (but a new version of the Whiteboard client for Teams is available). Safari browser users can now use a 2×2 video gallery view during Teams meetings.
November: Rewrote section about managing channels. Added new usage data for Teams from Microsoft FY22 Q1 results.
December: Added section about Teams end to end encryption for 1:1 calls. Updated text about using loop components in Teams chat. Updated section about meeting roles to add co-organizers. Microsoft has extended the temporary limit of 20,000 attendees for live events to June 30, 2022.
January: Note the introduction of the Teams Essentials product. Rewrote section about Activity Feed because of introduction of new options to disable notifications generated for reactions and apps.
Managing TeamsAugust: Minor changes.
September: Rewrote section covering email support for channels.
October: Added detail to the Teams compliance section covering how webinar artifacts are exposed to eDiscovery. When creating a team from a template, you can now add a sensitivity label before the new team is created. Microsoft has updated the layout of menu options in the Teams admin center.
November: Added details in several sections.
December: DocuSign now supports the Teams Approvals app. Added section covering the Teams feedback policy. Added note about how to generate a report for Teams policy assignments with PowerShell.
January: Updated section on Resource Specific Consent. High-value audit events are available for Teams meetings. Teams desktop and browser clients can manage guest access to other tenants.
Managing Teams CallingAugust: Added section covering Call Health during teams calls. Also covered Assign Caller ID for Call Queues.
September: Added section about managing and automating phone numbers.
October: Updated with changes to Teams Admin center for voice and naming standards.
December: Added update on unassigned numbers, removed mention of advanced communication license for real-time telemetry and renamed to real-time analytics, added info about manage health impact on peripheral devices for MTRoW.
January: Added info about SIP Gateway under the planning and configuring subchapters, added info about Surface hubs now in Teams admin center with new screenshot. Added a section about UserCallingSettings under the managing calling capabilities subchapter. Updated references to the Teams admin center for devices, it is called Teams devices now and not just devices..
Managing tenants with PowerShellAugust: Added several clarifications. Added section about using OData filters with Graph API calls in PowerShell scripts. Added some extra context about using Graph API calls with PowerShell.
September: Added section about advanced Azure AD queries. Rewrote script to remove service plans (individual features) from a set of Azure AD accounts (note that Microsoft will remove the ability of current cmdlets to interact with user licenses on June 30, 2022). Added a bunch of information about how to connect to the Microsoft Graph using the PowerShell SDK. Updated section about tenant controls for item insights (options to access these settings are now in the Microsoft 365 admin center).
October: Because of the change in license management cmdlets, we provide guidance on upgrading scripts to use the Microsoft Graph SDK for PowerShell. Added section about using lambda qualifiers to filter Graph queries.
November: Added section about archiving a team with PowerShell. Added link to script to generate a tenant licensing report with cmdlets from the Microsoft Graph SDK for PowerShell. Added information about using Invoke-MgGraphRequest.
December: Teams now supports the Cloud Shell, so we updated that section.
January: No changes.
Managing TasksAugust: No changes.
September: noted forthcoming arrival of lightweight Plans. Updated coverage of PowerShell for Planner. Mentioned plan for new To Do backend service. Added instructions on how to remove user data.
October: updated availability info for lightweight Plans; added section on tenant-to-tenant Planner migration.
November: added info on rich task note content and inter-group task moves.
December: Planner support for compliance records is rolling out.
January: minor grammar and style fixes.
Managing DevicesAugust: Added information about minimum supported operating systems. Reminder to only use modern authentication with email profiles.
September: Added a section on managed Google Play store and Apple Business Manager for apps.
October: Added coverage of app configuration policies, device categories, and app categories
November: Added curated app protection target categories; updates for minimum device OS versions; Android AOSP enrollment support; added discussion of filters preview.
December: Example of how to populate device extension attributes with the Graph API.
January: Minor updates to device OS support, device filters use cases.
Managing VideoAugust: Microsoft has released a preview of the new Stream browser interface.
September: Microsoft is introducing a new auto-expiration setting for Teams meeting recordings stored in ODSP. Stream will start removing automatic transcripts from some older videos in September 2022.
October: It is now possible to search for spoken words captured in the transcript of a Teams meeting recording. Teams now supports recordings of PSTN and VOIP calls.
November: Auto-expiration policy for Teams meeting recordings is delayed to January 2022. However, the cmdlets to set the policy are now available.
December: You can update the auto-expiration policy for Teams meeting recordings through the Teams admin center.
January: No changes.
Managing ComplianceAugust: Minor changes.
September: The SharePoint Information barriers compliance assistant is in public preview. Added reference to article explaining how to track updates made to retention policies. Added Microsoft flowchart (Figure 18-2) as a helpful aid to understanding how information governance retention and deletion works. Multiple other changes made throughout the chapter to clarify and improve content.
October: Data subject requests are now available in the User data search feature under eDiscovery in the Microsoft 365 compliance center. Microsoft will introduce the preview of Adaptive scopes for retention policies during October 2021.
November: Refreshed description of SharePoint Online Preservation Hold Library to reflect changes to retention processing coming in mid-November.
December: Added details about adaptive scopes for retention policies. Revised coverage of information barriers. Added section about using sensitivity label as a criterion for auto-application of retention labels.
January: New trainable classifiers are available for use out-of-the-box. New lookup policy feature available in preview to help organizations figure out what retention policies apply to users, sites, and groups.
Managing eDiscoveryAugust: Note that Advanced eDiscovery actions can sometimes be slow. Very slow.
September: Minor updates.
October: Fixed the misnumbering of figures. Added new Figure 19-1.
November: Search by item list will be deprecated at the end of November 2021.
December: Gave examples of how to interpret the SuccessResults and SearchStatistics properties for a content search using PowerShell.
January: No changes.
Managing Auditing & ReportingAugust: The Discrimination classifier is in preview for communications compliance policies. Added suggestion for how people can find audit events for actions they wish to investigate.
September: No changes
October: Anonymized usage data is now the default for any report generated using the Microsoft Graph usage reports API.
November: Updated details of communications compliance policies (like a reviewer can have items translated to their default language).
December: Updated details about searching for audit events. Updated Figures 20-5 and 20-6 to reflect current GUI. Updated link to OCAS (now not available in the compliance center).
January: Added details of Teams high-value audit events. Added section covering how to report audit data for SharePoint Online file deletions.
Managing DLPAugust: No changes.
September: Minor updates.
October: Microsoft has released a new playbook to help tenants move from ETRs to Microsoft 365 DLP policies. The number of standard sensitive information type definitions has now reached 220.
November: Microsoft plans to remove Exchange transport rule based DLP policies from the Exchange Online admin center in the April-June 2022 period.
December: Included reference to example DLP policy to prevent users sharing Teams meeting recordings outside the organization.
January: New sensitive information types and classification templates available for use.
Managing AppsAugust: Several small changes made to text throughout the chapter.
September: Added section about Teams Dataverse.
October: No changes.
November: Changes in many sections with refreshed graphics to bring content up to date.
December: Details of new price plans for Power Apps and added details about Power Virtual Agents.
January: Minor updates.
Managing Information ProtectionAugust: Note that a label applied by a sensitivity label with visual markings will overwrite any existing header or footer present in a document.
September: Clarified the use of publishing licenses and use licenses when protecting items. The limitation for auto-label policies for sensitivity labels to 10 locations has been removed. A tenant can now use up to 100 auto-label policies.
October: General availability of support in Microsoft 365 apps for enterprise (Windows and Mac) for co-authoring of protected files. Support for user-defined label permissions for the Office Online apps and SharePoint Online is due in March 2022.
November: All Microsoft Information Protection actions are now logged and accessible in the audit log and Activity Explorer.
December: Minor fixes.
January: Note that the SPO browser interface tells users if a sensitivity label is applied manually or automatically. Office apps now apply sensitivity labels to both new documents (as they did before) and modified documents (if they don’t already have a label). Refreshed text about usage rights in sensitivity labels. Removed obsolete note about Autosaving protected Office documents. Unified labeling client enters maintenance mode on January 1, 2022.