Download Participant Report from a Teams Meetings

Know Who Attends a Teams Meeting

The ability for meeting organizers to download a participant report for a Teams meeting rolled out in May 2020 (Microsoft 365 roadmap item 63351) and should now be available everywhere. The feature is supported in the Windows and Mac desktop clients (but not Linux) and the browser client. The feature is especially popular in education tenants where teachers need to record attendance rosters to note which students attend a class.

Meeting participant (or engagement) reports are disabled by default and need to be enabled by updating the AllowEngagementReport setting in Teams meeting policies. For example, to update the global (default) meeting policy to enable participant reports, run the command:

Downloading a Report

Once the meeting policy assigned to their account has been updated to enable participant reports, meeting organizers will see a download button in the meeting roster screen (Figure 1).

Downloading a Teams Meeting Participant List
Figure 1: Downloading a Teams Meeting Participant List

Clicking the button causes Teams to create and download a CSV file called meetingAttendanceList.csv containing participant data to the local workstation. Each record in the file has three fields:

  • Full name (account display name).
  • Activity (joined – or joined before a meeting starts, left)
  • Timestamp.

An example record is shown below.

You can open the file with Excel or process it with PowerShell, which might be used to extract data for inclusion in another repository.

Only Available During Active Meetings

It’s important to understand that the participant report is only available while the meeting is active with the participants still present. Once everyone leaves or the meeting is ended, the participant data disappears. If the meeting hasn’t ended and you rejoin it, the only participant information that’s available is the fact that you rejoined. For this reason, you must remember to download the report before you leave a meeting.

The need to grab a participant report when a meeting is active trip has tripped me up several times. It would be much better of Teams allowed more flexible capture of participant data. That might well come in the future.

Learn more about Teams in the Office 365 for IT Pros eBook. We change as Office 365 evolves, so you’re sure that you have up to date information at your fingertips.

12 Replies to “Download Participant Report from a Teams Meetings”

  1. We have no Skype for Business users enabled so are unable to connect through Powershell to use this cmdlet, is there any other way to enable this without having to enable a user for Skype for Business?

    1. You don’t need anyone enabled for Skype for Business Online. You’re just using the connector to access an endpoint. I don’t have any Skype for Business Online users in my tenant…

      1. Thanks for the reply, could you post the powershell commands used to connect to Skype for Business Online please

    1. That means that the DNS records for your domain don’t include the lync endpoint. You need to update DNS… and there’s directions about how to do that available online.

  2. Or overide the admindomain URI $sfbSession = New-CsOnlineSession -Credential $userCredential -OverrideAdminDomain

  3. If I keep the meeting running in the background, does the attendance report show that i left the meeting?

  4. Hello, I enabled this for our environment and verified that “AllowEngagementReport” now shows “Enabled”, however I don’t see a download button when i’m in the meeting for which I am the organizer for. Any thoughts?

    1. It can take a little time for a policy update to become active. If it doesn’t activate soon, I’d file a support call with Microsoft.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.