Microsoft Ships Teams DLP Policy Recommendation Widget

Microsoft 365 organizations which use Teams but don’t have a Teams DLP policy will see a Compliance Center widget recommending the creation of a DLP policy. Sounds good, and the policy covers the most common sensitive data types that people worry about. The downside is that Teams demands Office 365 E5 licenses for DLP policies. You might not know that, but you will if you accept the recommendation.

Use Distribution Lists or Security Groups to Add Accounts to DLP Policies

Teams Data Loss Prevention (DLP) policies help to stop users sharing confidential information through chats and channel conversations. A recent update means that accounts to be included or excluded in DLP policies can be specified using distribution lists or mail-enabled security groups. While this doesn’t sound very exciting, it is if you need to deploy DLP policies to targeted sets of Teams users.

Feb 24 2021 Update: The picker used for OneDrive for Business accounts will support distribution lists and security groups in March.

Microsoft Releases New Sensitive Information Types

Microsoft has released a set of new sensitive information types, used to locate sensitive data by Microsoft 365 DLP policies. Many are country-specific versions of previous generic types (like passports or identity cards). The recommendation is to consider upgrading DLP policies to use the new types to get better (more accurate) matching.

Microsoft Makes Endpoint Data Loss Prevention Generally Available

Microsoft has made Endpoint DLP generally available. Leveraging Windows 10 workstations and the Edge browser, Endpoint DLP sends signals for evaluation to detect possible violations. The solution requires Microsoft 365 licenses and only supports Windows, so it’s not for every tenant. But those who have Microsoft 365 licenses will find this an attractive solution.

How to Use DLP Policies and Sensitivity Labels to Block External Access to Confidential Documents

When you need to block external access to your most sensitive documents, Office 365 Data Loss Prevention policies and sensitivity labels combine to find and protect the documents. A really simple policy is enough to detect and block external access, and is covered by Office 365 E3 licenses. If you have E5 licenses, you can consider auto-label policies to find and protect sensitive documents at scale.

Microsoft 365 Compliance and Security Centers Rolling Out to Office 365 Tenants

The Microsoft 365 Compliance and Security centers are roling out to Office 365 tenants where they’ll replace the old Security and Compliance Center over time. The new centers look fresher than the SCC, but looks can deceive and it’s much more important that the functionality exposed in the new portals work reliably all the time.

Detecting Offensive Language with Office 365 Supervision Policies

Office 365 supervision policies can now make use of artificial intelligence and machine learning to detect offensive language in email and Teams communications. The data model covers a wide range of problematic language, but only in English. You can go ahead and cheerfully continue to swear in French, German, and other languages with no danger of being detected by policy.

New Office 365 Admin Center Offers to Create DLP Policy

In a sign of how automation based on signals gathered by Office 365 will emerge to help administrators do a better job, the preview of the new Admin Center offered to create a DLP policy to protect some sensitive information that I had clearly overlooked. Well-intended as the portal was, its efforts to create the new policy failed. That’s not really important – it’s the glimpse into the future which is.

How to Apply Encryption to Exchange Online Email Containing Sensitive Data

Office 365 offers different ways to apply encryption to important messages. When those messages hold sensitive data known to Office 365, like credit cards or passport numbers, we can define a transport rule or DLP policy to protect outbound email automatically. And while you can define rules and policies through the GUI, PowerShell is available too.