Blog

  1. Disabling Chat Write Access in Teams Meetings for Anonymous Participants June 24, 2022 1:00 am - A new feature allows administrators to block the ability of anonymous participants to send chats during Teams meetings. They can still read chats, but can't send messages. Microsoft calls this write access to chat, which I guess it is. In other news, the new browser interface for Teams meetings is arriving in tenants and it's much better than the old one.
  2. How the Language for Teams Meeting Invitations is Set by Meeting Policy June 23, 2022 1:00 am - A new setting in Teams meeting policies allows administrators to control the languages used to generate Teams meeting invitations. The policy setting takes precedence over the language used by the user who creates a new Teams meeting. You can select up to two languages.
  3. SharePoint Online to Apply Default Sensitivity Labels to Modified Documents June 22, 2022 1:00 am - An update for SharePoint Online and OneDrive for Business means that the Office desktop apps (Windows and macOS) will apply default sensitivity labels to documents that aren't already labeled. This is a good change because it helps to close a gap for organizations that want to be sure that every document is labeled.
  4. How to Create Mailbox Exclusions for Microsoft 365 Sensitivity Label Policies June 21, 2022 1:00 am - The GUI of the Microsoft Purview compliance center doesn't support the exclusion of selected mailboxes when the special All target is used. However, you can use PowerShell to add mailbox exclusions to sensitivity label policies, including adding the members of a group as exclusions.
  5. How Working with Protected PDFs in Microsoft 365 is Becoming Easier June 20, 2022 1:00 am - Some recent announcements will make it much easier to work with PDFs protected with sensitivity labels. Adobe is now bundling the MIP plug-in with the Acrobat installer and has plans to allow users to apply sensitivity labels within Acrobat. But the big news is the change in Office applications to generate protected PDFs when saving, exporting, or sharing protected documents, spreadsheets, and presentations.
  6. New Stream Client Worth Checking Out June 17, 2022 1:00 am - The new Stream client contains some useful new features. However, the client is still in preview and is missing other features, like the ability to manage sets of videos through Microsoft 365 groups. Even so, there's enough available now to demonstrate the wisdom of moving to the ODSP platform for video storage and management.
  7. Microsoft Stresses Software Dependencies for Teams Meeting Add-in June 16, 2022 1:00 am - Message center notification MC392289 highlights the need to keep the .NET Framework and the Edge WebView2 components updated to make sure that the Teams meeting add-in works with "degradation." No further information is offered as to why Microsoft needs to sound this warning several years after introducing the Teams meeting add-in.
  8. Don’t Get Stuck in the Teams Meeting Lobby June 15, 2022 1:00 am - It's easy to create a Teams meeting from Outlook, but it's also easy to create a Teams meeting in the wrong calendar. This can lead to the "message of doom" when you try to connect to the meeting and end up in the Teams meeting lobby with nowhere to go. Apart from being careful about which calendar a meeting is created in, it's a good idea to add an organization logo to Teams meeting invites so that if you create the meeting when signed into the wrong organization, you'll get a visual clue.
  9. Switch User Focus to the New SharePoint-Powered Stream June 14, 2022 1:00 am - A new SharePoint Online setting allows tenants to switch the target for the Stream tile in the app launcher to the new Stream. The intention to is have users become accustomed to the features of the new GUI and the way that Stream can manage video content anywhere inside Microsoft 365. The downside is that migration from Classic Stream isn't available yet. It's coming, just like Christmas.
  10. Microsoft Teams Launches Chat with Self Feature June 13, 2022 1:00 am - Microsoft Teams users can use the chat with self feature to create a special chat designed to take notes and capture other information someone might want. It's similar to features that exist in other messaging platforms, so it's likely that the Teams chat with self capability will be well-accepted by users, especially those with secrets to share with themselves.
  11. The OneDrive for Business Recycle Bin, Searches, and Holds June 10, 2022 1:00 am - For whatever reason, Microsoft documentation says that items in the OneDrive for Business recycle bin are not indexed and cannot be discovered. They're wrong. Searches can find items which end up the in OneDrive for Business recycle bin and any holds that applied to those items are respected. Maybe it's just a matter of phrasing, but this proves once again that documentation can be incorrect. Just like blog posts!
  12. Microsoft Introduces Control Over Delegated Access to Encrypted Email June 9, 2022 1:00 am - Microsoft is introducing new controls for delegate access to encrypted emails accessed via Outlook clients other than Outlook for Windows. The controls are implemented in three new PowerShell cmdlets which can block, validate, and allow delegate access to encrypted messages. It's nice to see some coherence being introduced for almost all the Outlook clients, even if Outlook for Windows does its own thing.
  13. Microsoft Previews Nested Dynamic Azure AD Groups June 8, 2022 1:00 am - A new preview feature supports the creation of dynamic Azure AD groups based on the membership of other groups, including dynamic groups and distribution lists (aka nested groups). It's a nice feature that adds value, even if dynamic groups require Azure AD Premium P1 licenses.
  14. Guest Accounts Can’t Update Their Photos with the Microsoft Graph PowerShell SDK June 7, 2022 1:00 am - The Azure AD PowerShell module allows guest accounts to sign into target tenants and update their account photo there. The Microsoft Graph PowerShell SDK includes a cmdlet to do the job, but it doesn't work when connected to a target tenant. Permissions are the reason why, which is what we explain in this article.
  15. Don’t Give Up on Azure AD Guest Accounts June 6, 2022 1:00 am - Despite the advent of shared channels in Teams and the wonders of Azure AD Direct Connect, the chances are that Azure AD B2B Collaboration (Azure AD guest accounts) will remain the predominant method for external collaboration for the immediate future. That's not so bad, as long as you maintain good guest hygiene!
  16. Microsoft to Close Teams Compliance Gap with Reactions June 3, 2022 1:00 am - Microsoft will soon make an update available for Purview Premium eDiscovery to reveal Teams reactions to chats and channel conversations when investigators review the results of searches. The information comes from Teams rather than the compliance records stored in Exchange Online. The new feature isn't coming to Standard eDiscovery.
  17. How Many Teams Compliance Records Are in Your Tenant? June 2, 2022 1:00 am - The Microsoft 365 substrate captures Teams compliance records for chats and channel conversations and stores them in Exchange Online. How many do you have? Although you might not care, sometimes it's good to know (like a tenant to tenant migration), so we explain how to count Teams compliance records for chats and channel conversations.
  18. Office 365 for IT Pros June 2022 Update is Available June 1, 2022 1:00 am - The Office 365 for IT Pros team is delighted to announce that the June 2022 update is now available for subscribers to download. this is update #84 in a series going back to May 2015. A new edition is on its way and will be released on July 1.
  19. Comparing Shared and Inactive Mailboxes May 31, 2022 1:00 am - Exchange Online tenants have a choice between inactive mailboxes and shared mailboxes when the need arises to keep "leaver" data like that belonging to ex-employees. Inactive mailboxes are essentially a compliance tool and sometimes shared mailboxes are better choices. We explore both in this short article.
  20. Monetization Opportunities Open Up for Teams App Developers May 30, 2022 8:29 am - The Teams platform is an attractive target for developers, especially now that Microsoft supports monetization opportunities for Teams apps. In other words, ISVs can make money by selling licenses for their apps or through in-app purchases. That's a good thing from an ISV perspective, but it's yet another factor for administrators to factor in when deciding to unblock apps for users.
  21. Users Can Request Access to Teams Store Apps May 27, 2022 1:01 am - A new feature allows Teams users to request access to Teams Store apps that are currently blocked. Administrators review requests and decide to release or continue blocking the app. Microsoft says that seamless communication happens between users and administrators. That's not what I experienced...
  22. Why Teams Sometimes Won’t Allow External Users In May 26, 2022 1:00 am - Teams supports external access through guest account membership in teams and external sharing of shared channels. Sometimes, things go wrong and sharing can't happen. In this article, we explore some common reasons and explain the solutions. And the need for patience!
  23. Outlook Org Explorer Gives More Reasons to Pay Attention to Azure AD User Data May 25, 2022 1:00 am - Outlook's Org Explorer (available in Insider builds) brings together information from multiple Microsoft 365 sources to help users understand the people they work with in an organization. It's like an Office 365 profile card on steroids, but only for user accounts as guest accounts and other external people are ignored. In other news, roaming signatures for Outlook desktop are getting closer as OWA now supports the creation and use of multiple web signatures, all of which can be used by Outlook desktop.
  24. New Messages Search Vertical Available in Office.com May 24, 2022 1:00 am - If you run a search in Office.com, Microsoft Search now includes Teams and Outlook messages in its results. This is similar to the capability exposed when Bing.com connects Microsoft Search to include work items in its results. Loop components are also available in search results.
  25. Graph X-Ray Tool Helps PowerShell Developers Master the Graph May 23, 2022 1:00 am - The new Graph X-Ray extension available for the Chrome and Edge browsers gives developers an insight into how the Azure AD admin center uses Graph API commands to retrieve user and group objects. The insight is invaluable when teasing out some of the syntax needed to get work done with the Graph. It's much appreciated.
  26. Microsoft Reveals Audit Gap for Delegate Send Actions May 20, 2022 2:23 pm - On May 19, Microsoft disclosed that a problem had stopped audit events being generated when people used the Exchange SendAs and SendOnBehalfOf permissions to send email for other mailboxes. Microsoft says that the problem is now fixed, but as it turns out, some issues still exist with capturing audit records for SendAs events.
  27. Using the Graph API to Generate Mailbox Folder Statistics May 19, 2022 1:00 am - A reader asked if it's possible to use PowerShell to return the unread count for the Inbox folder in user mailboxes. The standard Exchange Online PowerShell cmdlets tell you a lot about mailbox folder statistics, but they can't look inside a folder. But the Microsoft Graph APIs can, so a combination of PowerShell and the Graph deliver a solution to the problem.
  28. Basic Authentication Deprecation Can Stop Exchange Online Scripts Working May 18, 2022 1:00 am - The upcoming removal of support for basic authentication in seven Exchange Online connectivity protocols could mean trouble for some Office 365 tenants if they don't take care to ensure that modern authentication is used for PowerShell connections. The old-style Remote PowerShell connection must be replaced with the Connect-ExchangeOnline cmdlet from the Exchange Online management module (aka the V2 module). Apart from anything else, this should improve the performance and robustness of scripts, especially after Microsoft finishes the work to remove the WinRM dependency for older cmdlets.
  29. Use Azure AD Access Reviews to Check for Inactive Guests May 17, 2022 1:00 am - A new feature for Azure AD access reviews allows Microsoft 365 tenants to check for inactive guest accounts in group memberships. It's useful functionality if your Microsoft 365 groups are used for Teams rather than Outlook groups. Email activity is ignored by these access reviews, so all guest members are deemed to be inactive!
  30. SharePoint Online Growth Boasts Big Numbers May 16, 2022 1:00 am - A recent session at the Microsoft 365 conference offered some insight about the growth of SharePoint Online in both storage and sites. Adding 100 petabytes of storage monthly is a lot of data, but about a third of it could be consumed by Teams meeting recordings. And the 8 million sites created each month is large, but maybe not so big when you consider the reasons why Microsoft 365 tenants create sites. Teams, including private and shared channels, drives a lot of the growth in sites.
  31. Teams Introduces a Team Owners Tag and Smart Replies May 13, 2022 1:00 am - Two new features are available to Teams users. The Teams Owners automatic grouping (tag) allows users to address channel messages to the owners of a team (but not in private or shared channels),. Teams desktop clients catch up with their mobile counterparts by supporting suggested replies in 1:1 chats. Neither are particularly earthshattering features, but both are useful in their own way.
  32. Why Loop Components Have Some Compliance Problems May 12, 2022 1:00 am - Microsoft Loop components are available now in Teams chats and will soon become available in OWA. Loop components are a new way of collaborative working that some will find very attractive. However, under the covers, some compliance issues can block organizations from allowing the use of Loop components. This post explains the issues involved in eDiscovery and export of items containing Loop components.
  33. Why PowerShell Scripts Might Need Updates After Microsoft Changes the Name Property for New Mailboxes May 11, 2022 1:00 am - The Exchange Online name change for mailboxes will roll out at the end of May, 2022. The change only applies to new mailboxes, but its introduction creates some interesting challenges for PowerShell scripts that process mail-enabled objects, including some good side-effects. In this post, we discuss some of the issues we've already encountered.
  34. ImportExcel PowerShell Module Worthwhile Addition to Microsoft 365 Admin Toolkit May 10, 2022 1:00 am - The ImportExcel PowerShell module is a useful addition to any Microsoft 365 tenant administrator's toolbox. Although standard cmdlets exist to interact with spreadsheet data, they are limited to CSV files and can't exploit the full power of Excel in the way that ImportExcel can do, all without needing to install the Excel application on a workstation.
  35. Project Monarch “One Outlook” Build Leaks May 9, 2022 1:00 am - A leaked build of Project Monarch's "One Outlook" client created some excitement last week, but when you examine the details of the client and what it can do, it's really just a prettier version of OWA for Exchange Online. That doesn't mean that Microsoft hasn't done a bunch of software engineering to prepare the ground to accelerate progress toward the final client. Microsoft has also provided a way to block people using the client, with promise of an official beta soon.
  36. Countdown Accelerating to the Big Basic Authentication Turnoff May 6, 2022 1:00 am - October 1, 2022, is when Microsoft begins the final process of removing support for basic authentication for 7 email connection protocols from Exchange Online. The process will take several months to complete, and when it's done, Office 365 will be a safer place that attackers will find more difficult to penetrate. But it's time for tenants to prepare, if you haven't already done so, and we highlight some critical points from Microsoft's most recent post on this topic.
  37. How to View LinkedIn Contact Information in Microsoft Teams Chats May 5, 2022 1:00 am - Outlook users have been able to see LinkedIn profile information for several years. Now Teams chat has the same kind of LinkedIn connection to expose profile information of people you chat with. Because Teams is more internally-focused than email is, the integration might be less useful than it is in Outlook. Then again, you might need to find out some information about people you work with!
  38. New Control for Loop Components in Microsoft 365 Apps May 4, 2022 1:00 am - A new control in the SharePoint Online configuration is available to enable or disable Microsoft Loop components in Microsoft 365 apps, just in time for their introduction in OWA and Outlook for Windows. However, before we get all excited, there are some important issues with loop components when exported in eDiscovery search results that might make tenant administrators ponder. Just a tad...
  39. Comments for Stream Files Stored in SharePoint Online and OneDrive for Business May 3, 2022 1:00 am - A new capability is available for users to post comments to Microsoft Stream videos stored in OneDrive for Business and SharePoint Online. By itself, this doesn't sound like a great feature to have, but it means that Stream video and audio files are treated in the same way as other Office formats, and it delivers a feature available in other video platforms like YouTube and Facebook.
  40. May 2022 Update Available for Office 365 for IT Pros May 2, 2022 1:00 am - The Office 365 for IT Pros team is delighted to announce the availability of the May 2022 update. Subscribers can download the updated files from Gumroad.com or Amazon. Among the many improvements made this month was a big effort to remove typos and grammatical errors using Grammarly. This worked well, as long as sensitivity labels didn't get in the way.
  41. Account Switcher Available for Microsoft 365 Apps April 29, 2022 1:00 am - Microsoft is rolling out the necessary bits to applications to support the Microsoft 365 web app account switcher. The account switcher allows users to move between accounts in different Microsoft 365 tenants, or to their personal Microsoft Services (MSA) accounts for apps like Outlook.com and OneDrive (consumer). The account switcher works, but only when all the necessary code is available. When that happens, all should be well, but in the interim, maybe it's wise to wait.
  42. Office 365 Reaches 345 Million Paid Seats April 28, 2022 1:00 am - Microsoft's FY22 Q3 results disclose a ton of success for the Microsoft Cloud, with revenues now approaching an annualized run rate of $100 billion. We got a new number for Office 365 users too and learned that Microsoft has 345 million paid seats for Office 365. Good progress too for Enterprise Mobility and Security and Azure Active Directory. All in all, great results.
  43. New Sensitivity Labels Setting Controls SharePoint Site Sharing Permissions April 27, 2022 1:00 am - A new sensitivity label setting is available (in preview) to control site sharing permissions for SharePoint Online sites. The new setting is an advanced setting, meaning that it can only be set using the PowerShell Set-Label cmdlet. It's a welcome addition to the control sensitivity labels can exert over containers.
  44. Outlook’s Dislike for Moderated Distribution Lists April 26, 2022 1:00 am - I'm not sure people use moderated distribution lists with Exchange Online all that much, but those who do might be frustrated by a client inconsistency between OWA and Outlook. OWA can expand the membership of a moderated distribution list; Outlook for Windows cannot. It's a small point. Maybe Project Monarch will help...
  45. Why the Admin Teams App Isn’t as Good as It Seems April 25, 2022 1:00 am - On the surface, the Admin-Microsoft 365 Teams app seems to offer a lot of promise. However, its functionality is disappointing and anyway, do you really want administrators performing tenant management through Teams when they're signed into their personal accounts? Some will like the app, but I'm not a fan.
  46. Microsoft Purview Rebrand is a Royal Pain April 22, 2022 1:00 am - Microsoft marketing folks are no doubt very pleased with their latest branding success in introducing the Microsoft Purview suite. Others aren't quite so thrilled, especially anyone who writes about technology and now has to update text to match the desires of the brand police. On the upside, there's some good new functionality coming for different products in the suite.
  47. Exchange Online Plans Changes to Make Mailbox Identification More Effective April 21, 2022 1:00 am - Exchange Online plans to change the format of the Name and Distinguished Name mailbox properties. The idea is to make these properties unique and improve synchronization with Azure AD. It all sounds like a good idea, but these properties have been around in Exchange for a long time, and any change will surface in unexpected places - like the output of many Exchange cmdlets. Which is why Microsoft has paused the plan for further reflection.
  48. Viva Topic Cards Available in OWA April 20, 2022 1:00 am - Microsoft announced that OWA supports Viva Topics, meaning that users with Topics licenses can add topic cards to messages, and those who receive the messages will see topic cards if they also have licenses. Support is coming soon for topi cards in Teams chat. Being able to use topic cards in mainline applications increases the attractiveness of Viva Topics a lot. Whether it's enough to convince more Microsoft 365 tenants to plunge into knowledge management with Viva Topics remains to be seen.
  49. Teams Live Streaming Isn’t Difficult, Even for Video Novices April 19, 2022 1:00 am - A new capability for Teams meetings allows streaming of content using RTMP to platforms like YouTube. To Microsoft's credit, they've built a feature that even video novices can use. The possibilities to live stream in scenarios like webinars and product announcements are endless.
  50. If You Use Office 2013, It’s Time to Move April 18, 2022 1:00 am - Time is running out for Office 2013. In April 2013, Microsoft won't provide security updates for this venerable software any longer. It's time to move, and if you're a Microsoft 365 user, our recommendation is to use Microsoft 365 apps for enterprise because it's the most functional version. If you can handle the change, it's the right decision.
  51. How to Report Team Archive and Restore Events April 15, 2022 1:00 am - It's a good idea for administrators to know when people archive or restore teams, just in case users lose access to private or shared channels. This article explains how to search the audit log to find records for these actions, extract the relevant data, find information about channels belonging to the teams, and create a report.
  52. All About the Get-MailTrafficSummaryReport Cmdlet April 14, 2022 1:00 am - The Get-MailTrafficSummaryReport cmdlet gets a lot of praise in some quarters. I am not so impressed. The Exchange Online cmdlet is useful, but it's now showing its age in a world when better data to create a view of user activity is available elsewhere, notably in the Microsoft Graph. This doesn't mean that the cmdlet doesn't do a good job; it's just that it hasn't received much love from Microsoft since 2015.
  53. Use Message Tracing to Report Exchange Online Email Sent to External Recipients April 13, 2022 1:00 am - A management request came in to report email sent by some users to external recipients. Although you might not agree that this is the right thing for any organization to do, it's very possible by exploiting the message trace information retained by Exchange Online for 90 days. As a bonus, we email the report generated from message tracing data to the requesting manager. Isn't PowerShell just wonderful?
  54. Archived Teams Pose Visibility Challenge for Shared and Private Channels April 12, 2022 1:00 am - When a team owner or administrator archives a team, any shared or private channels in the team along with their SharePoint Online sites are archived and become read-only. This is fine if the team owner realizes the effect on these channels and their users, but problems might happen when team owners aren't members of the channels and therefore don't know of their existence. Unless of course they take the time to check using the Teams Admin Center or PowerShell, which is exactly what happens when archival occurs - or is it?
  55. How to Find Unused Exchange Online Mailboxes April 11, 2022 1:00 am - Finding and removing unused Exchange Online mailboxes used to be a good way to keep Office 365 licenses costs under control. Given the widespread use of Exchange Online as part of bundles like Office 365 and the effect of Teams on email for internal communication, looking for unused mailboxes might not be so important now. In any case, the techniques of looking for evidence of mailbox under-use are interesting and useful for tenant administrators to understand, which is why we have this article!
  56. Post to Teams Channels Using Azure Automation Runbooks April 8, 2022 1:00 am - Sharing information generated by a PowerShell script running in Azure Automation can be a challenge. Some time ago, I wrote about creating an output file in a SharePoint Online document library. Here I explore how to do the job by posting to a Teams channel using two different methods.
  57. New Microsoft Teams Filters Enhance Personal Appearance in Video Meetings April 7, 2022 1:00 am - Two new filters available for Teams video meetings promise to help participants look their very best. The brightness filter projects a soft light onto the face of participants while the soft-focus (aka Botox) filter reduces the effect of facial wrinkles and cease lines. Although no miracles are promised, the new filters should help everyone look a little better the next time they turn on video during a Teams call.
  58. Per-Team Activity Data Available via Graph API April 6, 2022 1:00 am - A new Microsoft Graph query makes it easy to fetch per-team activity data for reporting. You can also fetch the data with the Microsoft Graph PowerShell SDK. The data goes back a maximum of 90 days and is at least two days old when you fetch it. Those facts are easy to live with. What's not so good is that the activity data focuses exclusively on channel activity and avoids everything else which happens in Teams.
  59. Why It’s Important to Read Message Center Notifications April 5, 2022 1:00 am - The message center notifications posted in the Microsoft 365 admin center are an invaluable source of information about change in a tenant. It's curious that some administrators don't think they have the time to keep abreast of the changes reported in these notifications. Microsoft is steadily improving the quality of what's posted, but delayed features remain and issue.
  60. Office 365 for IT Pros April 2022 Update Available April 4, 2022 1:00 am - The Office 365 for IT Pros eBook team is delighted to announce that the April 2022 update (#82 in the series) is now available for subscribers to download. This update includes a major revision for our PowerShell content as we start the process of removing Azure AD and MSOL examples and replacing them with the Microsoft Graph PowerShell SDK. Alongside all the other change happening inside Microsoft 365, we have plenty of updates to process.
  61. SharePoint’s Document Library Dropdown Menu April 1, 2022 1:00 am - Sometimes useful features show up in a Microsoft 365 app long after they should have been there. This is the case of SharePoint Online's document library dropdown menu, which is very helpful in navigating sites with multiple libraries. Unfortunately, not too many sites have multiple libraries because most are Teams-enabled and have a single library. Teams is another app where features show up after they should. The listing of the teams a user belongs to in the Teams admin center is a good example.
  62. Track User Access to Teams Shared Channels with Azure AD Sign-In Logs March 31, 2022 1:00 am - Teams shared channels are now in public preview, meaning that many organizations are trying them out to see how effective a means of collaboration these channels are. One of the administrative challenges of implementing shared channels for cross-tenant collaboration is knowing who uses the channels. An answer can be found in the Azure AD sign-in logs, but only after you go looking.
  63. Assign Azure AD Roles to User Accounts with the Microsoft Graph PowerShell SDK March 30, 2022 1:00 am - Assigning Azure AD roles to user accounts is the way users receive permissions to perform certain administrative actions. You can automate these assignments using cmdlets from the Microsoft Graph PowerShell SDK. That is, until the time comes to remove assignments.
  64. Basic Azure AD Group Management with the Microsoft Graph PowerShell SDK March 29, 2022 1:00 am - The Microsoft Graph SDK for PowerShell includes cmdlets for management of Azure AD Groups. The cmdlets work, and in some places they are screamingly fast compared to Exchange Online or Azure AD cmdlets. In other places, the cmdlets are a tad bizarre and expose a little too much of their Graph underpinnings. Oh well, at least after reading this article, you'll know where the holes lie.
  65. Customer Lockbox Support Arrives for Microsoft Teams March 28, 2022 1:00 am - Microsoft is deploying an update to extend support for its customer lockbox feature to Teams user content, like chat or channel messages. Customer lockbox is part of the Office 365 and Microsoft 365 E5 products. It's a useful control over the access Microsoft support personnel can get to user content, but it seems like this feature should be included in lower-cost products like Office 365 E3. Not that this will happen...
  66. Mobile Co-Authoring for Protected Documents March 25, 2022 1:00 am - Microsoft has a preview of co-authoring support for protected documents edited on iOS and Android devices. It's possible that you will never need to use the feature, but you'll be glad that it exists if you do. In other mobile news, the Teams mobile client now includes calendar items in its search results.
  67. Basic Azure AD User Account Operations with the Microsoft Graph PowerShell SDK March 24, 2022 1:00 am - With the demise of the Azure AD and MSOL PowerShell modules on the horizon, it's time to figure out how to upgrade scripts to use cmdlets from the Microsoft Graph PowerShell SDK. This article books at basic account management and shows how to update, delete, restore, and find Azure AD accounts using SDK cmdlets.
  68. Delete Azure AD User Accounts and Restore Them Afterwards with the Microsoft Graph PowerShell SDK March 23, 2022 1:00 am - Microsoft has announced that it will be possible to recover a deleted service principal by the end of May. This is good news because it means that an accidental deletion can't wreak the kind of havoc it can today. Microsoft hasn't updated the APIs to manage soft-deleted service principals yet, but we can get an insight into what's likely to happen by investigating how to manage deleted Azure AD accounts using cmdlets from the Microsoft Graph PowerShell SDK.
  69. Microsoft Launches Preview of Idle Session Timeout for Web Apps March 22, 2022 1:00 am - Microsoft has released the preview of an idle session timeout policy to control the automatic sign-out of Microsoft 365 web apps. Not every web app is covered, but those that are will be signed out automatically when one of the covered apps becomes inactive for a stated period in a browser session. At that point, Microsoft 365 signs out all the web apps and forces the user to sign in again. Sounds like a reasonable idea, and it replaces existing mechanisms available for OWA and SharePoint Online.
  70. Microsoft Gives Tenants Opt-Out for Exchange Online Plus Addressing March 21, 2022 1:00 am - Microsoft intends to make the Exchange Online plus addressing feature available by default to all Microsoft 365 tenants after April 17, 2022. If you don't want this to happen, you need to update the Exchange Online organization configuration to update the DisablePlusAddressInRecipients setting to True. After the opt-out 30-day period finishes, Microsoft will proceed with the deployment, so don't say you weren't warned!
  71. Why It’s Difficult to Transfer Membership Rules from Exchange Online to Azure AD March 18, 2022 1:00 am - It seems like it should be possible to transfer a membership rule from an Exchange dynamic distribution list to a dynamic Microsoft 365 group/team, but it's not. Different directories, schemas, properties. and syntax conspire to stop easy conversion. It's a pity, but that's the way life and technology sometimes go...
  72. Microsoft Sets New Deprecation Schedule for Azure AD PowerShell March 17, 2022 1:00 am - Lots of news has emerged from Microsoft recently regarding the deprecation of the Azure AD PowerShell module and the older MSOL module. Although dates have slipped from the original June 30, 2022 deadline, the signs are that Microsoft will retire the modules in early 2023. However, the Azure AD and MSOL license management cmdlets will stop working on August 26, 2022, so that's the immediate priority for script upgrades.
  73. How to Create a Report About Teams Tags March 16, 2022 1:00 am - Teams tags appeared in early 2020 as a method to address subsets of a team membership in channel conversations. Microsoft doesn't provide a method to report what teams use tags and what those tags are, but we can find out using the Graph APIs. In this article, we show how to use the Microsoft Graph PowerShell SDK to create a report of all teams which use tags, the names of the tags, and the team members assigned the tags.
  74. Converting Dynamic Distribution Lists to Microsoft 365 Groups and Teams March 15, 2022 1:00 am - This article explains how to create a new Microsoft 365 group and team using the membership and properties of an Exchange Online dynamic distribution list. The process is reasonably straightforward, but as always with PowerShell, there are some interesting turns and twists that must be navigated en route.
  75. All About the Microsoft 365 Groups and Teams Activity Report March 14, 2022 1:00 am - The Microsoft 365 Groups and Teams Activity report is a PowerShell script which tries to work out if groups and teams are inactive by checking various usage indicators. Because it's written in PowerShell, tenants can change the script as they like, perhaps even adding some extra turbocharging to the ideas we've incorporated into the code.
  76. Contemplating the Oddities of Planner Limits March 11, 2022 1:00 am - Microsoft's documentation for Planner limits raises more questions than it answers. Some of the documented limits are straightforward and easily understood. Others are just plain odd and bear no resemblance to what people see when they use the app. Microsoft's writers have some work to do...
  77. Whiteboard Nears End of Transition to OneDrive March 10, 2022 1:00 am - The transition of Whiteboard storage from Azure to OneDrive for Business is approaching its end. A set of updated clients delivered at the end of March 2022 should do the trick. However, storing newly-created boards in OneDrive is one thing. Migrating old boards and updating components like the Whiteboard Admin PowerShell app are another. We don't know what's happening there and Microsoft hasn't published any guidance.
  78. Remote Connectivity Analyzer Diagnoses Teams Connections to Exchange Hybrid March 9, 2022 1:00 am - Microsoft's Remote Connectivity Analyzer (MRCA) utility is now able to run diagnostics to check connectivity between Teams and an Exchange hybrid organization. MRCA was in the doldrums for several years because no one inside Microsoft had any interest in providing funding for its development and support. Now the utility is roaring back with a set of new tests covering different aspects of Microsoft 365. Recommended!
  79. OneDrive for Business New OneDrive Shortcut Move Feature Rolling Out March 8, 2022 1:00 am - Microsoft is rolling out a new feature to allow users to move OneDrive shortcuts to shared or private folders. Although a nice upgrade, being able to move shortcuts is not the biggest OneDrive issue. What stops me using shortcuts is the clash between them and the OneDrive sync client. It seems like it should be an easy fix for Microsoft to apply, and when they do, I'll happily move OneDrive shortcuts around.
  80. New Account Switcher Coming for Microsoft 365 Web Apps March 7, 2022 1:00 am - In a March 4 update, Microsoft announced that Microsoft 365 web apps will get a new account switcher to allow users to run multiple signed-in sessions and switch between the accounts seamlessly. Not every Microsoft 365 web app supports the new feature, with Teams being a notable miss, but there's enough there to make this a very useful feature.
  81. Outlook logo Microsoft Delays Outlook Roaming Signatures Until July 2022 March 4, 2022 1:00 am - Microsoft's latest update for the roadmap item for Outlook roaming signatures puts general availability in July 2022, some two years after the original announcement. It's a strange delay, even by the standards of the Outlook desktop development cycle. ISVs who make signature management software have used the delay to good effect to improve their products, so it remains to be seen what effect Outlook roaming signatures will have on that market.
  82. Creating an Authentication Method Report for Azure AD Accounts March 3, 2022 1:00 am - With the upcoming deprecation of the Azure AD and Microsoft Online Services (MSOL) PowerShell modules, it's time to upgrade scripts which depend on the cmdlets from these modules. In this example, we use the Microsoft Graph SDK for PowerShell to create a report for Azure AD accounts showing the authentication methods each account uses. The idea is to highlight accounts not protected by strong authentication so that administrators can help users to upgrade their protection against attack.
  83. How to Control the Display of People Insights in Microsoft 365 March 2, 2022 1:00 am - People insights is one of the three types of insights derived by the Microsoft Graph from signals gathered from user activity in Microsoft 365 apps. Some organizations don't like to show people insights in the user profile card, and now you can update an organization setting to remove people insights from the card for all or just some users.
  84. March Update Available for Office 365 for IT Pros (2022 Edition) March 1, 2022 1:00 am - The March 2022 update for the Office 365 for IT Pros (2022 edition) eBook is now available for download by subscribers. Lots of things changed during February and are covered in this update. We expect more to come in March, including Teams shared channels. And by the way, seeing it's March 1, new prices are now in force for Office 365 and Microsoft 365 licenses, so it's a good idea to check what you use.
  85. Working Around the Teams Meeting Co-Organizer Role Limitations February 28, 2022 1:00 am - The Teams meeting co-organizer role helps to run smooth meetings, but co-organizers can't do everything an organizer can. How to get around the limitations? Well, one way is to use an old technique to schedule important meetings using a special account. There might be others, but that's the one described here.
  86. Teams Shared Channels Bring Their Own Challenges February 25, 2022 1:00 am - Teams Shared Channels will be available in public preview in March. Exciting as it is to get new functionality, shared channels come with their own challenges. For example, how do organizations deal with the fact that compliance processing occurs on the tenant which owns a shared channel? Backup is another challenge. Teams has always been complex to backup, but how will backup vendors handle the new channels?
  87. Microsoft 365 Data Loss Prevention and Encrypted Message Type Exceptions February 24, 2022 1:00 am - Microsoft 365 Data Loss Prevention (DLP) policies have wide-ranging capabilities when it comes to rules and exceptions. One exception covers the various types of encrypted email that can pass through the Exchange Online transport pipeline. As it happens, three message types are supported, but who could have guessed that permission controlled means rights management?
  88. Understanding How App Certification for Microsoft 365 Apps Works February 23, 2022 1:00 am - By now, Microsoft 365 tenant administrators realize the need to understand how apps use consent to access Microsoft 365 data. App certification helps by reassuring tenant administrators that third-party apps meet certain criteria set by Microsoft. Achieving Microsoft 365 certification is the highest bar in the program. It's just a pity that many of the apps now appearing in the ecosystem don't achieve this level of app certification.
  89. Outlook logo Keeping Confidential Outlook Email Private February 22, 2022 1:00 am - Delegates often process Outlook email for others. It's a feature that works well. That is, until protected email arrives. Delegates shouldn't be able to read protected email in other peoples' mailboxes. But some versions of Outlook allow this to happen. If you want to be sure that delegates can't access protected email, maybe you should consider using a dual-mailbox approach.
  90. How Microsoft Teams Displays Local Time in Profile Cards February 21, 2022 1:00 am - A new Microsoft Teams feature means that local time zone information appears on user profile cards. While it seem simple, the feature is very useful when arranging meetings because you know up-front about the working hours of your colleagues. It's a detail that makes sense!
  91. Why Exchange Online Mailboxes have SharePoint Online Proxy Addresses February 18, 2022 1:00 am - A post by the Exchange development group tried to explain why mailboxes have SharePoint Online proxy addresses. It's all down to the Microsoft 365 substrate, which needs the proxy addresses to ingest digital twins from SharePoint Online into Exchange Online for use by shared services like Microsoft Search. The upshot is that you can't remove a mailbox permanently without some background processes kicking in to make sure that SharePoint is taken care of.
  92. Understanding What’s in an Azure AD Access Token February 17, 2022 1:00 am - Access tokens are an important part of accessing data using modern authentication through APIs like the Microsoft Graph. But what's in an access token and how is the information in the access token used by PowerShell when the time comes to run some Graph queries in a script? In this article, we look behind the scenes to find out what's in the JSON-structured web tokens issued by Azure AD.
  93. Fluent Emojis Arrive in Microsoft Teams February 16, 2022 1:00 am - Microsoft has released a new set of over 1,800 fluent Teams emojis for use in chats and channel conversations. Soon you'll be able to use Teams emojis as reactions in chats. Teams emojis are different from Windows emojis, but you can use the Windows emojis in channel names to highlight and emphasize the reason why the channel exists. All in all, the new emojis are a good thing and will be popular with many users.
  94. Microsoft 365 Search Experiences Upgraded to Include Teams and Outlook Messages February 15, 2022 1:00 am - An update to Microsoft Search means that search results available in SharePoint Online and Office.com now include Outlook and Teams messages. Microsoft has also updated Microsoft Search in Bing to include Outlook messages. All in all, these changes make Microsoft Search the go-to location when you need to find mailbox and Teams messages.
  95. Managing Azure AD’s Keep Me Signed In (KMSI) Feature February 14, 2022 1:00 am - The Azure AD Keep Me Signed In (KMSI) feature uses a persistent cookie to allow users close and reopen browser sessions without sign-ins. If you don't want to use KMSI, you can update Azure AD company branding to remove the option. Users will then have to reauthenticate each time they start a browser session. The decision to disable or keep KMSI is highly tenant-specific and depends on how authentication happens.
  96. Microsoft Viva One Year On: Ten Million Users and Counting February 11, 2022 1:00 am - Microsoft says that its Microsoft Viva platform has ten million users after one year. That's good, but does it mean success when measured against the user numbers for Office 365 and Teams? And how has the technology evolved during the year. All explained here.
  97. KQL Editor Makes Content Search Queries Easier to Compose February 10, 2022 1:00 am - The KQL editor is a relatively new feature in Microsoft 365 that makes it easier to compose queries to find email and documents in content searches, core eDiscovery, and advanced eDiscovery. Although it's not perfect, the KQL editor helps compliance managers to perfect queries and resolve syntax errors. Human intelligence is still needed to make sure that everything works!
  98. How to Report Groups Under the Control of the Microsoft 365 Groups Expiration Policy February 9, 2022 1:00 am - The Microsoft 365 group expiration policy can remove inactive groups after a set period. This helps clean up Azure AD, but the removal of a group might come as a surprise. To help remind administrators when groups will expire, we can use PowerShell to create a report of groups within the cope of the expiration policy and their next renewal dates. And to speed things up, we can turbo-charge matters with a Graph query.
  99. Microsoft Launches Azure AD Cross-Tenant Access Policies February 8, 2022 1:00 am - On February 7, Microsoft announced the preview of Azure AD cross-tenant access, a new capability to allow users obtain credentials in their home tenant and use these credentials to access resources in other Microsoft 365 organizations. Microsoft Teams Connect (aka shared channels) is likely the first app to use cross-tenant access, with public preview of that feature expected in March 2022.
  100. How to Block Planner Users from Removing Tasks Created by Others February 7, 2022 1:00 am - Administrators can set a block policy on users to stop them deleting Planner tasks that they didn't create. The feature isn't well known, but might be useful in situations where plan owners want tight control over task deletion. Unfortunately, the implementation isn't well finished and client user experiences are not what you'd like.

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