Blog

  1. New OneDrive File Viewer Shows Up In Teams August 16, 2019 12:51 am - Microsoft has released new OneDrive file viewers that are turning up in Teams clients. The new viewers are more intelligent and make it easier to work with files, especially Office documents. However, even intelligent viewers can only function when a solid network connection is available and often a local synchronized copy of Teams files is the way to work.
  2. Reporting Group-Enabled SharePoint Online Sites August 15, 2019 7:49 am - It's easy to create a list of group-enabled SharePoint Online sites using the Get-SPOSite cmdlet. But it's much more interesting to probe a little deeper to uncover extra information about the group using the GroupId property returned if you specify the Detailed parameter. This post explains a PowerShell script written to examine the possibilities, including how to highlight sites belonging to deleted groups that are kept by retention policies.
  3. Outlook logo Outlook’s Hybrid Mode Helps in Flaky Network Conditions August 14, 2019 9:03 am - Outlook 2013 introduced the concept of hybrid mode (sometimes called Exchange Fast Access) to allow clients configured in cached Exchange mode to fetch data direct from the server when possible. The mode works well, except when you're connected on a poor network as the attempts to fetch data from the server might cause Outlook to hang. A registry setting gives a way to force Outlook to operate in classic cached mode and use the OST exclusively when it needs data.
  4. Using Microsoft Cloud App Security to Protect Office 365 Content August 13, 2019 8:22 am - Microsoft Cloud App Security (MCAS) can integrate with Azure Information Protection to allow automated policy-driven application of Office 365 sensitivity labels to Office documents and PDFs. You can depend on users to apply labels manually as they create documents, but it's easy for humans to forget to add protection where a computer won't. You'll pay extra for MCAS, but it could be worthwhile.
  5. Using Teams App Permission Policies August 12, 2019 8:34 am - Teams App Permissions policies allow Office 365 tenants to exert a fine degree of control over the apps users are allowed to install. You can amend the default policy or create new policies and assign the policies to user accounts through the Teams Admin Center or with PowerShell.
  6. Share to Microsoft Teams WordPress Plugin August 10, 2019 12:14 pm - If you run a WordPress site, you might like to install the Share to Microsoft Teams plugin, an extension written by MVP Joao Ferreira to post content from the site to a targeted channel in a team. You must be logged into Teams before the post succeeds, but if you are, it's a really easy way to share great content with team members.
  7. Microsoft Deprecates the AADRM (Rights Management) PowerShell Module August 9, 2019 10:04 am - Microsoft has announced the deprecation of the PowerShell module for the Azure Active Directory Rights Management service (AADRM). But don't worry; it's replaced by the Azure Information Protection (AIPService) module. Deprecation happens in July 2020, so you've lots of time to revise any scripts that use AADRM cmdlets.
  8. SharePoint Online Site Swap Feature Rolling Out August 8, 2019 9:07 am - Microsoft announced the roll-out of the Site Swap feature for SharePoint Online. You can only do this with PowerShell, but the process is quick and easy and works well (assuming your new site is ready to go). Who doesn't like one-line PowerShell commands that do a lot of work with minimum effort!
  9. Don’t Delete Office 365 Sensitivity Labels August 7, 2019 9:05 am - The process of introducing Office 365 sensitivity labels to a tenant can be long and complicated because of the need to plan how to manage encrypted content. As you go through the process, don't delete labels if they've already been used to protect content. Instead, remove them from the label policies used to publish information to clients. The labels will then remain intact in documents and other files.
  10. Microsoft Introduces New OWA Setting to Control Access to Storage Providers August 6, 2019 8:59 am - Microsoft has announced that the AdditionalStorageProvidersAvailable setting in OWA mailbox policies will now control access to both first-party and third-party storage providers. The new setting is now available and becomes active in August. Before then, you might want to adjust some of your OWA mailbox policies.
  11. Controlling Teams Channel Notifications August 5, 2019 12:12 pm - Teams allows users to decide how they receive notifications about new messages posted in a channel. You can opt for notifications to appear in the activity feed or as a "banner" pop-up. And for busy channels, you might decide not to have any notifications at all.
  12. Teams Real-Time Presence Rolling Out August 2, 2019 6:52 am - Microsoft is rolling out a change to make presence changes within Teams happen in "real-time." The update will come as a relief to users who have been exasperated at the slowness of some presence changes today, especially if they've come from Skype for Business Online where presence updates happen promptly.
  13. August 2019 Update for Office 365 for IT Pros (2020 Edition) August 1, 2019 6:24 am - The August updates for Office 365 for IT Pros (2020 Edition) are now available for download from Gumroad.com and Amazon.com. It's been a big month for change and we updated 21 of the 24 content chapters. Printed books could never cope with this level of change - or any level of change when you think about it.
  14. Microsoft Announces Retirement of Skype for Business Online July 31, 2019 2:18 am - On July 30, Microsoft announced the retirement of Skype for Business Online with effect from July 31, 2021. Two years seems like a long time to prepare, but it's amazing how time passes when you've got lots to do. Microsoft, ISVs, third-party consultants, and customers all have lots of work to do to prepare for the transition.
  15. Generating and Emailing a Teams Creation Report July 30, 2019 6:34 am - Office 365 Activity Alerts don't seem to be working too well these days. At least, that's what we found when we tried to create an alert for Teams creation events. Never mind, PowerShell will do the job as we can quickly whip up a PowerShell script to find audit records for team creations and put them into an email.
  16. Setting Auto-Replies for Shared Mailboxes with PowerShell July 29, 2019 5:35 am - A question about how best to set auto-replies for Exchange Online shared mailboxes to respond to messages arriving during a public holiday gives another chance for PowerShell to show how useful it is. You could do the work with Flow, but PowerShell is more flexible and capable when dealing with multiple shared mailboxes.
  17. Microsoft Launches Office 365 Services from South African Datacenters July 26, 2019 7:08 am - On July 25. Microsoft South Africa announced the commencement of Office 365 services from datacenters in Johannesburg and Cape Town. South Africa is the sixteenth Office 365 region. Core services like Exchange Online and SharePoint Online are now being delivered to South African tenants.
  18. Focused Inbox Has Problem Delivering to the Right Place July 25, 2019 5:23 am - Following a configuration change, the Exchange Online Focused Inbox ran into a problem on July 24 and delivered all messages to the "Other" view. This caused problems for users who didn't receive notifications of new mail. Software can have bugs, but configuration changes should be tested before getting to production.
  19. Analyzing Exchange Message Delete Events in the Office 365 Audit Log July 24, 2019 7:00 am - Exchange Online writes audit records into the Office 365 audit log when messages are deleted by delegates and administrative action. We can analyze the audit records to find out who deleted a specific message. Some challenges exist to interpret the audit records for admin-generated deletions (for example, when you run Search-Mailbox), but it's easy enough to code the necessary checks in PowerShell.
  20. Using Password-Protected Sharing Links with SharePoint Online July 23, 2019 12:03 am - SharePoint Online and OneDrive for Business support the ability to protected Anyone links with passwords. The idea is good and the feature works well, but some Office 365 tenants have problems with the idea of using Anyone links because, as the name implies, anyone who has the link can use it to open a document.
  21. Teams Adds Moderation for Channel Conversations July 22, 2019 6:52 am - Teams has added the ability for moderation of channel conversations. If you moderate a channel, only team owners can post new conversations and you can restrict things even further by stopping members, bots, and connectors posting. It's a feature that helps to control communication in channels intended to publish and share information.
  22. Super ExMerge July 21, 2019 8:51 pm - Microsoft dropped support for the ExMerge tool in Exchange 2007. An ISV has taken the initiative to create a modern version of the tool, called Super ExMerge. The utility supports both Exchange on-premises and Exchange Online.
  23. OneDrive for iOS Gets a Fluent Overhaul July 19, 2019 6:51 am - Microsoft says that they're bringing Fluent Design to the OneDrive for iOS mobile app. Designers might be excited by the prospect of the new graphic elements, but being able to markup PDFs is easily my favorite feature. That's supposed to be even better in the update and that, more than even the revamped camera settings, is what I am looking forward to.
  24. Make a Test Call with Teams July 18, 2019 8:21 am - The Teams Test Call feature calls up a bot to test your audio and camera settings in exactly the way that they're heard and seen during a real meeting. It's a very useful feature that emulates the Check Call Quality feature in Skype for Business Online. It won't improve your looks, but Test Call will at least prove that you can be heard.
  25. Reporting Spam to Make Exchange Online Protection Better July 17, 2019 7:19 am - No one likes getting spam. Although EOP generally does a good job, Office 365 users can help themselves and help others by reporting spam that gets through to their mailboxes using Outlook's Report Message add-in. And if they'd like someone else to report bad mesages, admins can do so through the Security and Compliance Center.
  26. Office 365 Exposed Episode #15 Now Available July 16, 2019 8:07 am - Office 365 Exposed is a not-very-regular podcast covering topics loosely related to Office 365 that we think should be talked about. In episode 15, we discuss the Office 365 for IT Pros book, the MVP program, the deprecation of Search-Mailbox, and the nature of likes in Teams and email among other topics.
  27. Finding Azure Active Directory with Admin Roles Not Protected with MFA July 15, 2019 2:18 am - Microsoft makes a strong case that all Azure Active Directory accounts should be protected with multi-factor authentication (MFA). That's a great aspiration, but the immediate priority is to check accounts holding admin roles. This post explains how to use a PowerShell script to find and report those accounts.
  28. Microsoft Says Teams Has More Active Users than Slack July 12, 2019 8:48 am - A July 11 Microsoft post brings the news that Teams has 13 million daily active users. That number surpasses the equivalent for Slack, so there's much joy in the Teams camp. However, the number is lower than we expected based on the total number of organizations Microsoft reports to use Teams. It might just be the difference between active users and licensed users.
  29. Teams and “@-Less” Mentions July 11, 2019 6:47 am - Teams now supports @-less mentions, meaning that the clients are intelligent enough to monitor user input for names of team members. If a name is found, Teams suggests making it a mention. The only thing you've got to remember is to capitalize the first letter of a name as otherwise Teams regards a name as just another word.
  30. SharePoint Online’s Useful Manage Access Option July 10, 2019 8:04 am - Sometimes it is difficult to understand exactly who has access to a document in a SharePoint Online site. The Manage Access option helps you understand who has access through group membership and sharing links. And if you need to adjust a sharing link, you can do it quickly and easily.
  31. Linking a Form to a Stream Video July 9, 2019 6:24 am - To drive interaction with viewers of Stream videos, you can add one or more Microsoft forms and have the forms appear at different times during the video playback. It's a nice example of how Microsoft combines different bits of Office 365 to add more value to applications.
  32. New Roles Page in Office 365 Admin Center July 8, 2019 7:37 am - Microsoft has introduced a new Roles page in the Office 365 Admin Center. The new page lists all the roles available in an Office 365 tenant and allows admins to quickly see who holds each role, and add or remove accounts from roles as needed. It's a small but important change that is welcome because it makes it easier for tenants to manage permissions.
  33. New OWA Becomes The OWA on July 22 July 5, 2019 6:52 am - Microsoft has announced that the switchover to the new OWA interface will start on July 22 when Office 365 tenants in targeted release will lose the chance to toggle back and forth between the two interfaces. By the end of September, everyone will use the new OWA. Let's hope that Microsoft has fixed all the functionality gaps by then.
  34. Microsoft Breaks PowerShell Command Logging in Exchange Online Admin Center July 4, 2019 8:10 am - The ability to see the PowerShell commands executed by Exchange administrative centers has existed since Exchange 2007. Now something has changed in Exchange Online and the command log is blank. It's sad because many administrators learned to use PowerShell by examining how Microsoft used it to manage Exchange. Let's hope that Microsoft fixes this bug soon.
  35. Teams Compliance Records and Frontline Office 365 Accounts July 3, 2019 7:20 am - Teams does a good job of storing compliance records in Exchange Online mailboxes so that the data is available for Office 365 eDiscovery. But the number of records can impact the mailbox quotas of frontline workers, especially if they send graphics in personal and group chats. Here's some PowerShell to help discover how much mailbox quota is being absorbed by compliance records.
  36. How Teams Service Messages Can Give Away Personal Secrets July 2, 2019 9:06 am - Do people read the notifications posted by Teams to the General channel of a team when someone joins or leaves the membership? Maybe they don't take much notice, but these messages can tell you that someone has joined or left the company. If you think that Teams should have a setting to suppress "add member" messages for a team, consider supporting the User Voice suggestion on the topic.
  37. Announcing Office 365 for IT Pros (2020 Edition) June 30, 2019 10:14 pm - Office 365 for IT Pros (2020 Edition) is now available in PDF/EPUB and Kindle formats. This is the sixth edition of the only eBook that is continually updated to match developments in Office 365. Existing subscribers will get a very attractive offer to renew their subscription for the new edition. Those of you who have never bought Office 365 for IT Pros should do so immediately because it's packed full of practical information.
  38. What’s Happening with the MailItemsAccessed Audit Event June 28, 2019 7:59 am - Microsoft launched the MailItemsAccessed audit event (to capture when email is opened) in January, reversed the roll-out in April, and now might restart sometime in Q3. It's an odd situation that isn't really explained by a statement from Microsoft. Are they going to charge extra for this audit event? Will they be analyzing the events? Or does Office 365 capture too many mail items accessed events daily?
  39. Creating a Dynamic Office 365 Group for Global Administrators June 27, 2019 7:21 am - A reader asks if it's possible to create a dynamic Office 365 group for global administrators. Well, it is and it isn't. Azure Active Directory doesn't give us the ability to execute the right kind of query to find global administrators, but with some out-of-the-box thinking, we can find a way to accomplish the task.
  40. New Teams Files Channel Tab Solves View Limit June 26, 2019 3:51 am - A reader reports that the Teams Files channel tab is only able to display 300 items from a large SharePoint folder. Three hundred seemed like an arbitrary limit, but as it turns out, the new Files channel tab fixes the problem and all will be well once Office 365 completes the deployment to get the new Files Channel tab to all tenants.
  41. Microsoft Reveals Secrets of SharePoint Online Storage June 25, 2019 7:32 am - Have you ever wondered how Microsoft secures SharePoint Online and OneDrive for Business data? Well, a recent article explains it all, and it is fascinating reading. Chunks and keys and blobs and encryption. A must-read article for anyone interested in SharePoint security.
  42. Microsoft Opens New Middle East Office 365 Datacenter Region June 24, 2019 7:01 am - Office 365 is now generally available from datacenters in Dubai and Abu Dhabi to serve Arabian Gulf and Middle East customers. Microsoft hasn't said what services are being delivered from the new datacenters, but it's likely that they will begin with Exchange Online and SharePoint Online.
  43. Stopping New Employees Appearing in Org-Wide Teams June 21, 2019 8:03 am - Org-wide teams are great because they feature automatic membership management. But sometimes you don't want new Office 365 accounts showing up in org-wide teams. The solution is to create the account with some dummy details to mask the identity of the real person and update the account after they join the company.
  44. Important Change to SharePoint Online Retention Policy Processing June 20, 2019 7:49 am - Microsoft is changing how the removal of an Office 365 retention policy affects the data held in the SharePoint Online Preservation Hold Library. Instead of an immediate purge, data will be kept for a period to allow administrators to recover it. Sounds like a good idea and it should help people rescue a situation when someone removes a retention policy in error. That is, if they notice that the policy is no longer in effect for a site.
  45. Removing Office 365 Accounts Fast June 19, 2019 8:33 am - Removing Office 365 accounts is easily done through the Admin Center. You can also restore deleted accounts within 30 days, but what if you want to remove accounts in such a way that they can't be restored? The answer is that it can be done using a two-stage process. And if the mailboxes belonging to those accounts are on hold, they are kept as inactive mailboxes.
  46. Three New Themes Available for Office 365 June 18, 2019 6:24 am - Much to our surprise, this blog is covering the availability of three new Office 365 browser themes. We're only doing this so that we can avoid including it in the Office 365 for IT Pros eBook. We know this will upset some people, especially fans of the unicorn theme, but we really have to draw the line somewhere when deciding what should be in the book.
  47. Tweaking Stream Video Transcripts June 17, 2019 4:15 am - Microsoft Stream, the video service for Office 365, is about two years old and the work that the developers have done in automatic transcription is showing some benefits. We took some videos filmed last week and put them through Stream to discover just what automatic transcription can do - and how useful transcript search is.
  48. Talking Office 365 at ShiftHappens Conference June 14, 2019 12:57 pm - A quick visit to Washington DC included speaking at AvePoint's ShiftHappens conference and taping some videos about Office 365 for Petri.com. The conference was small enough to encourage real interaction between attendees and overall was a very enjoyable event.
  49. Teams Adds Announcement Posts June 13, 2019 1:09 pm - By the end of June, Office 365 tenants around the world will enjoy the chance to use the new announcement post type in Teams. I'm not altogether sure that the new post type will make our lives more productive, but it might brighten some of the boring announcements organizations are prone to make,
  50. No Fun for Users in Yammer Migration to SharePoint Files June 12, 2019 11:46 am - Microsoft says that the migration of Yammer storage for new files in SharePoint will restart in June and finish worldwide by the end of July. That's great, but the migration of existing files is a manual process that can only be described as tiresome and error-prone. But it adds to the allure of Yammer and increases its prestige in the ranks of Office 365 apps. Or maybe not.
  51. Fifteenth Update Released for Office 365 for IT Pros (2019 Edition) June 11, 2019 7:11 am - The 15th update for the Office 365 for IT Pros eBook is now available for download by subscribers. This is the last update before we switch focus to the 2020 edition, due for release on July 1, 2019. We didn't make many changes in this update because we're busy writing for the 2020 edition, but the changes we did make are important and we'd like people to download and use the updated files.
  52. How to Add Shared Mailboxes to Outlook Mobile June 10, 2019 7:19 am - Microsoft has announced that it will deploy the ability to add shared mailboxes to Outlook Mobile by the end of July. But if you want to see the feature early, you can join the Testflight program and install the beta version of Outlook mobile. Using Outlook for iOS with Testflight also forces the upgrade of your Office 365 tenant to the Microsoft Sync Technology.
  53. Shared Mailbox Support Soon for Outlook Mobile June 7, 2019 6:49 am - Microsoft has announced that Outlook Mobile (iOS and Android) will include support for Exchange Online shared mailboxes "in the next several weeks," which probably means early July 2019. The update comes as good news for many people who have been forced to use an IMAP4-based workaround to access shared mailboxes. Microsoft is also making some other changes to improve the Files view and calendar sync in Outlook mobile.
  54. Outlook Increases 500 Shared Folder Limit to 5000 June 6, 2019 8:21 am - Microsoft has implemented a new synchronization mechanism in Outlook ProPlus to deal more efficiently with shared folders. The new approach increases the limit from 500 to 5,000 folders and is a more elegant and precise solution. Users who manage other peoples' mailboxes will appreciate the change after they install build 11629.20196 or later.
  55. New OWA Includes Office 365 Groups Management Interface June 5, 2019 6:40 am - The new version of OWA boasts new abilities for owners to manage Office 365 Groups. The new UI is pretty slick and a welcome upgrade to the previous capabilities. You'll still need to revert to PowerShell to manage some aspects of Office 365 Groups, but not as many times as you used to.
  56. Microsoft Refreshes Teams Files Channel Tab to Expose More SharePoint Features June 4, 2019 7:50 am - Microsoft has refreshed the Files channel tab to expose more functionality for Teams users when working with SharePoint Online document libraries.Office 365 commercial tenants should see the new UI in June 2019. The new Files channel tab is almost at feature parity with the functionality available through the SharePoint browser UI, but it still lacks the ability to expose and edit document properties.
  57. Office 365 for IT Pros (2020 Edition) is Coming June 3, 2019 7:36 am - The Office 365 for IT Pros eBook writing team will soon launch the 2020 edition of the only book that is continuously updated to keep track of developments inside Office 365. Existing subscribers will be able to upgrade to the new edition for $14.95, and anyone who buys a full-price copy in May or June 2019 will receive a free upgrade to the 2020 edition thanks to sponsorship from Quadrotech.
  58. Office 365 Data Governance in Oslo May 31, 2019 9:05 am - A busy week included speaking engagements in Germany and Oslo. The Experts Live Norway event saw Tony talk about Office 365 data governance, a topic he thinks he knows well. You can grab a copy of the presentation he used in Oslo from this post.
  59. Managing Office 365 Group Membership with PowerShell May 30, 2019 2:46 pm - A reader wants the benefits of dynamic Office 365 groups without having to pay for Azure AD premium licenses. It's relatively straightforward to maintain the membership of a group with PowerShell. That is, if your directory is accurately populated and the right results are returned when you look for who the set of group members should be.
  60. Handling Calendar Appointments for IMAP4 Clients May 29, 2019 7:45 am - Despite the age of the protocols, you can cheerfully connect a wide range of IMAP4 and POP3 clients to Exchange Online. If you do, you might need to consider how to handle calendar appointments, and if you want to use iCAL, you'll need to make some adjustments with PowerShell.
  61. Excluding Inactive Mailboxes from Org-Wide Retention Holds May 28, 2019 7:05 am - Exchange Online supports inactive mailboxes as a way to keep mailbox data online after Office 365 accounts are removed. Inactive mailboxes are available as long as a hold exists on them. You can update mailbox properties to exclude all or some org-wide holds. If you exclude holds from a mailbox, you run the risk that Exchange will permanently remove the mailbox. If that's what you want, all is well, but if it's not, then you might not be so happy.
  62. Add Teams Channel as an Exchange Mail Contact May 27, 2019 7:18 am - Teams allows users to send email to channels via special email addresses. Those addresses aren't very user-friendly, but you can add them as mail contacts so that channel addresses show up in the Exchange GAL. It's easy to do and makes it much easier for people to email Teams channels. That is, until someone removes the channel email address...
  63. Using PowerShell to Add Teams to the Groups Expiration Policy May 24, 2019 7:30 am - How best to add every team in your tenant to the Office 365 Groups Expiration Policy? Well, one way is to check all groups for Teams. Another is to use Get-Team to return the set of teams and process those. But then you should think about how to mark the teams that are in the policy in such a way that you don't process them again. It's easy to do this with one of the Exchange Online custom attributes.
  64. Using Teams App Setup Policies May 23, 2019 10:32 am - Teams App Setup policies allow tenant administrators to modify the set of apps shown in the Teams navigation bar,. You can add your own apps and move apps around and then assign policies to select groups of users individually or using PowerShell. This is part of a set of features designed to make apps more manageable within enterprises. The next step will be Teams app permission policies (not yet available).
  65. Detecting Offensive Language with Office 365 Supervision Policies May 22, 2019 8:09 am - Office 365 supervision policies can now make use of artificial intelligence and machine learning to detect offensive language in email and Teams communications. The data model covers a wide range of problematic language, but only in English. You can go ahead and cheerfully continue to swear in French, German, and other languages with no danger of being detected by policy.
  66. Report Puts Azure Availability Behind AWS and Google May 21, 2019 6:02 am - A recent report puts the availability of Azure behind Google and Amazon Web Services (AWS). Office 365 tenants depend on Azure in a variety of ways. The recent problems occurred in a variety of places and there's no common thread connecting the different issues. It seems like Azure has had a run of bad luck, so let's hope that the bad days have passed and reliability improves.
  67. Planner Posts Notifications to Teams Activity Feed May 20, 2019 5:20 am - If you've integrated Planner into Teams by creating channel tabs for plans, users are now notified when they are assigned new tasks.The notifications turn up in the Teams activity feed. Why? Well, the Planner bot sends messages to people about new tasks, so its chats as treated like new messages in a personal chat.
  68. CISA Report Only Scratches Surface of Securing Office 365 May 17, 2019 9:28 am - The CISA report titled "Microsoft Office 365 Security Observations" makes five recommendations to improve security of an Office 365 tenant. The recommendations are valid, but competent administrators won't take long to implement them. In fact, the worst thing is that consultants brought in to help organizations didn't seem to have much expertise in securing Office 365.
  69. Office 365 Groups Naming Policy Now Configurable in Azure Active Directory Portal May 16, 2019 8:38 am - The Groups section of the Azure Active Directory portal now includes a preview of a feature to configure the Office 365 Groups naming policy without going near PowerShell. Although those proficient with scripts and GUIDs will lament this sad reduction in standards, the normal administrator will welcome the chance to forget some obscure syntax.
  70. May 2019 Update Available for Office 365 for IT Pros eBook May 15, 2019 8:52 am - The writing team has released update 14 for the Office 365 for IT Pros eBook. Fifteen out of twenty-four chapters are updated, so the new files should be downloaded and used to make sure that you have the latest content. This is the last major update for the 2019 edition as the writing team is now focused on creating the 2020 edition for publication in July.
  71. Teams Increases Group Chat Limit to 100 Participants and Improves Shareable File Links May 14, 2019 7:29 am - Two Office 365 Message Center notifications bring news about an increase in the number of participants for a Teams group chat to 100 and improvements in shareable links for files. Moving the limit from 50 to 100 for a group chat makes these conversations more flexible. Adding permissions to the sharing links used by Teams gives users more control over how they share information with others.
  72. LinkedIn Connector for Office 365 Uses Group to Control Users Allowed to Access Contacts May 13, 2019 7:47 am - The LinkedIn connector for Office 365 now uses a group to control the set of user accounts allowed to connect their accounts to LinkedIn. It's a good change because it makes the connection easier to manage. Even so, you might still need to use PowerShell to manage the membership of the group, especially if you want to add multiple people to the group at one time.
  73. The Sad Case of Truncated Office 365 Audit Events May 10, 2019 10:54 am - On May 7, Microsoft eventually fixed a truncation bug that affected group events (creation, add member, etc.) ingested into the Office 365 audit log. The fix took far too long coming and the overall response is certainly not Microsoft's finest hour. Audit events, after all, are pretty important in compliance scenarios and it's not good when those events are incomplete.
  74. Limiting SharePoint Storage for Teams May 9, 2019 8:44 am - One of the great things about Teams is the way that it orchestrates Office 365 resources like SharePoint Online sites. The downside is that a tenant's valuable SharePoint storage quota might be absorbed by a profusion of Teams. To offset the problem, you can apply lower limits to sites belonging to Teams and the best approach is to use PowerShell for the job.
  75. Publishing Planner Tasks to To-Do May 8, 2019 7:59 am - From version 1.56 on, you can synchronize your My Tasks list from Planner to To-Do. The integration works well and it's easy to manage Planner tasks in To-Do. Some of the more advanced actions aren't available in To-Do, but a quick link to Planner solves the problem. Planner tasks are also accessible in the To-Do mobile app.
  76. Quantifying the Value of Collaboration with Teams May 7, 2019 8:14 am - Microsoft commissioned Forester Consulting to write a total economic impact study of Teams. As you'd expect, the report says that Teams is a good deal. But like any consulting report, you need to question the findings and assumptions to figure out where the truth lies. In some cases, I simply disagree with the underlying logic for a conclusion. In others, I think the authors are mistaken. It's up to you to make your own assessment.
  77. Outlook Mobile Gains Ability to Create Teams Meetings May 6, 2019 1:33 am - Outlook Mobile clients can now schedule Teams meetings, even if your tenant isn't using the newer version of Outlook's mobile connection architecture. The Office 365 tenant setting for Skype for Business Online co-existence mode has to be configured to use Teams, and once everything is in place Outlook is happy to schedule Teams meetings.
  78. Great Little Technology Conferences (for Office 365) May 2, 2019 11:16 pm - Over the next few months, Tony will speak at a number of small but intense technology conferences. The nice things about these conferences is that attendees and speakers mingle much more than they do at the uber-conferences. If you feel like coming along to The Experts Conference, ShiftHappens, the European Collaboration Summit, or Experts Live Norway, you can learn more about Office 365 and associated technologies without going through the wildness that Ignite can be at times.
  79. SharePoint Online Can Now Rename Site URLs May 2, 2019 8:48 am - The modern SharePoint Admin Center introduces the ability to rename the URLs for SharePoint site names. This responds to a longstanding customer request and makes it possible for site names to reflect what users see elsewhere in Office 365 groups or Teams. It's a small but welcome change in the fit and finish category.
  80. Outlook Mobile Adds Office Lens May 1, 2019 8:33 am - Microsoft has integrated its Office Lens technology into Outlook for iOS to give users the ability to capture and include an image in messages in a very easy manner. Office Lens is more than another camera app as some Microsoft Research smarts are used to smoothen and clarify images before saving in a variety of formats, now including an Outlook message.
  81. The Complexities of Office 365 Tenant to Tenant Migration April 30, 2019 10:54 am - Depending on your tenant's configuration and the applications in use, the prospect of a tenant-to-tenant (T2T) migration might be appealing or a horror story. Applications like Quadrotech's Cloud Commander are designed to help move data between tenants. In this video, Tony Redmond and Mike Weaver discuss some of the complexities involved in T2T projects. The program is 15 minutes long.
  82. Adding a Teams Chat Link to Your Email Signature April 29, 2019 10:25 am - Teams deep links are probably not something you chat about a lot, but they can be used to start off a personal chat. In this post, we discuss how to insert a deep link in an Outlook or OWA signature so that recipients can contact you to follow up a topic started in email. It's a quirky detail about Teams that might be interesting for you.
  83. The Side-effects of Using Address Book Policies to Limit Teams Search April 26, 2019 12:32 pm - You can use Exchange Address Book Policies (ABPs) to limit the ability of Teams users to chat with each other. Everything works as expected until you look for some new teams to join only to find that Teams can't suggest any teams to you. The problem seems to be with filtering the set of teams returned by the Microsoft Graph to take account of the scope applied to the user. At least, that's what I think is going on.
  84. Office 365 Reaches 180 Million Monthly Active Users April 25, 2019 12:29 pm - At their Q3 FY19 earnings call, Microsoft CEO Satya Nadella said that Office 365 is now used by 180 million monthly active users. Office 365 is now growing at more than 4 million users per month. The earnings call also noted success for Enterprise Mobility and Security and the Outlook mobile client, both of which are now used by more than 100 million people.
  85. Teams Can Now Remove Users from a Group Chat April 24, 2019 8:32 am - The latest build of the Teams clients (desktop, browser, and mobile) include the ability to remove a participant from a group chat. This is a much-requested feature that's taken surprisingly long to deliver, but now you can have fun adding and removing people to your heart's desire. It's nice to have a chat and it's even better if you can control who you chat with.
  86. Outlook’s Option to End Appointments and Meetings Early April 23, 2019 6:53 am - Outlook for Windows (ProPlus or click to run) now boasts settings to allow users to schedule meetings and appointments to end some minutes earlier than expected. Brian Reid is very excited by the prospect, but we're not sure if this qualifies as one of StÃ¥le Hansen's famous lifehacks. In any case, ending meetings early won't solve the problem of badly-organized or managed meetings or how people behave during meetings, but it might give you a quiet feeling of satisfaction to have a neater calendar.
  87. The Changing Role of Office 365 Admins (Video) April 19, 2019 8:25 am - No one can say that the role of an Office 365 admin is static. In fact, it changes all the time as new technologies appear or Microsoft changes existing applications. This video featuring MVPs Paul Robichaux and Tony Redmond explores the changing role of Office 365 Admins, and sometimes it even makes sense.
  88. Unified Labelling Version of Azure Information Protection Client Now Generally Available April 18, 2019 7:55 am - Microsoft has released the GA version of the Azure Information Protection client, which reads information about Office 365 sensitivity labels and policies from the Security and Compliance Center. It's one more step along the path to making it easy for Office 365 tenants to protect their data. Work still has to be done, but at least we can see light at the end of the encryption tunnel.
  89. Microsoft’s “New Migration Experience” from G Suite to Exchange Online April 17, 2019 10:07 am - Microsoft announced a new migration experience from Google G Suite yesterday, which is nice. Under the covers, the venerable Mailbox Migration Service (MRS) does the work to extract mailbox data from Gmail using IMAP4 and moves it to Exchange Online. But after the move is done, there's still lots of work to do to help users make the cultural change to their new mailbox in the cloud.
  90. Teams Hides Underused Clutter From User View April 16, 2019 6:59 am - Office 365 notification MC177587 tells us that Teams will soon start to move underused teams to the More section of the teams gallery, letting users concentrate on the set of teams that they really use. Background agents do the work of detecting teams that haven't been accessed in 45 days or so and users get the chance to reverse the process. But it's a good idea to let users know what's coming, just in case they panic when they can't find a moved team.
  91. Office 365 for IT Pros April 2019 Update Available April 15, 2019 10:42 am - Update #13 for the Office 365 for IT Pros (2019 edition) eBook is now available for subscribers to download from Gumroad (EPUB and PDF) or Amazon (Kindle). This update features changes in 14 of the 24 chapters, so it's substantial. Just like Office 365, the book keeps on changing to keep track with new developments, best practice, and information released by Microsoft.
  92. OWA’s ThirdPartyFileProvidersEnabled Setting April 12, 2019 10:01 am - The ThirdPartyFileProvidersEnabled setting in OWA mailbox policies controls if Exchange Online mailboxes can access services like Drop and Dropbox for attachments. Office 365 tenants need to decide if they want to allow this kind of access. There's both good and bad in the feature, but it's easily turned off if you feel the need.
  93. Users Can Propose Others for Membership of Private Teams April 11, 2019 10:55 am - Office 365 notification MC177013 gives the news that team members can now nominate other people to join a private team. Teams routes the requests to team owners, who approve or deny access. It's a small but useful update.
  94. Teams Admin Center Adds Delete and Archive Capabilities April 10, 2019 7:53 am - The Teams Admin Center now boasts the ability to delete teams and (if you don't want to get rid of them altogether) archive teams. And unarchive teams back into use. All is good, even if Microsoft is making slow progress at building out Teams management functionality. Some of the slowness is due to dependencies, some because of other factors.
  95. Outlook logo Outlook’s Background Moves April 9, 2019 5:55 am - It's hard for a program that's been around for 22 years to surprise, but Outlook has done it by introducing background moves. The implementation is good and it closes a gap that's existed in Outlook for a very long time. So long that most Outlook users probably assumed that the program would never mend its ways. But then again, because people don't move items between folders like they used to, perhaps no one cared.
  96. The Case of SharePoint Online’s Missing Retention Labels April 8, 2019 10:11 am - Sometimes Office 365 can be infuriating. My latest tribulation came in the form of missing retention labels, which disappeared from SharePoint Online without any reason for two weeks. Some labels returned due to auto-label policies, but any applied to documents manually had a vacation somewhere in the bowels of the services. It wasn't a good experience.
  97. Office 365 for IT Pros 5-star rating Ratings and Reviews for the Office 365 for IT Pros eBook April 5, 2019 9:18 am - The Office 365 for IT Pros writing team don't pay too much attention to ratings we receive on different sites. However, we love getting comments to tell us how we can improve. If you've got something to share with us, please send a comment on this site or on Facebook.
  98. Microsoft Halts Deployment of MailItemsAccessed Audit Records April 4, 2019 9:53 am - Announced in January, paused in March - that's the fate of the MailItemsAccessed audit record generated by Exchange Online for the Office 365 audit log. Microsoft found some problems that they are fixing, which is good (because you want audit data to be reliable). And when the fixes are available, the deployment of the new audit record will restart.
  99. Microsoft 365 Security and Compliance Centers Now Generally Available April 3, 2019 1:34 pm - The Microsoft 365 Security and Microsoft 365 Compliance Centers are now generally available. The new consoles will eventually replace the Office 365 Security and Compliance Center (SCC) but some work is needed to fill out their functionality and make the switchover possible. In the meantime, the Office 365 for IT Pros eBook writing team will stay focused on the SCC. And when the time's right, we'll switchover.
  100. Why Teams Doesn’t Delete the SharePoint Folder When Removing a Channel April 2, 2019 6:28 pm - The tabs in a Teams channel can be associated with many different forms of data. When you delete a channel, you only remove the conversations for that channel. Any other data is left intact, including files in the folder in the SharePoint site used by the team. To fully clean up a deleted channel, you must therefore check what tabs exist and what data is accessed through those tabs.
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