Blog

  1. Office 365 for IT Pros 2021 Edition Published! July 1, 2020 12:01 am - The 2021 edition of Office 365 for IT Pros, the world's best book covering management and deployment of Office 365 is now available (July 1, 2020). The book is completely refreshed with material about SharePoint Online, Exchange Online, Teams, Stream, Planner, OneDrive for Business, Yammer, and all the administrative interfaces (portals, PowerShell, and the Graph). It might take you 30 hours or more to read Office 365 for IT Pros (or so SharePoint tells us), but it will be more than worthwhile.
  2. Using Background Images with Teams Meetings April 6, 2020 12:09 am - Teams supports the selection of an image to use as the background for meetings. For now, you can choose from a set of images selected by Microsoft, but soon users will be able to upload their own images and use them in Teams meetings. While we wait for Microsoft to complete some work on admin framework to control image upload, a workaround is available to use custom images today.
  3. Language-Aware Spellchecking in Teams July 10, 2020 9:05 am - The Windows desktop client for Teams monitors text as users type chat and channel messages to detect if they switch language. And if they do, Teams can change language for spell checking. The code runs on the client and no data is transmitted back to base. It's all very intelligent, but you should warn users that it might happen.
  4. OneDrive Clients and Version History July 9, 2020 8:20 am - OneDrive clients have access to version history for files stored in SharePoint Online and OneDrive (business and consumer). Until they don't, which is why I am grumpy today. As it turns out, the feature works on one PC but not another, and that's super-frustrating.
  5. Bulk Policy Assignment for Teams Users July 8, 2020 12:21 am - Teams supports the ability to assign policies to up to 5,000 users with background jobs. This makes it much easier to assign new policies to large groups of users. Unless you like writing your own PowerShell scripts to handle Teams policy assignment, this is definitely something that all Teams administrators need to know about.
  6. Disabling Chat for Teams Users July 7, 2020 8:57 am - You can disable Chat for Teams users, but is this a good idea? Chat is an integral part of Teams and disabling it seems like a bad idea for many reasons, not least being compliance as all you'll do is drive users to find another way to communicate - like WhatsApp.
  7. Use Office 365 DLP Policies to Block External Access to Sensitive Documents July 6, 2020 8:52 am - When you need to block external access to your most sensitive documents, Office 365 Data Loss Prevention policies and sensitivity labels combine to find and protect the documents. A really simple policy is enough to detect and block external access, and is covered by Office 365 E3 licenses. If you have E5 licenses, you can consider auto-label policies to find and protect sensitive documents at scale.
  8. Archiving Microsoft 365 Groups (and Teams) with PowerShell July 3, 2020 10:03 am - Once Microsoft 365 Groups and Teams reach the end of their useful life, it's good to archive them so that their data stays online and available for eDiscovery. A recent request looked for help to archive 600 Groups at the end of the academic year. The script described here might help solve the problem.
  9. Microsoft Introduces New Teams App Usage Report July 2, 2020 12:31 am - Microsoft has introduced a new apps usage report in the Teams admin center. The new report helps tenant admins understand how much use Teams apps get. However, if you want to do any detailed analysis, you will have to download the data to Excel and interpret it there.
  10. Sensitivity Label Properties in SharePoint Search Schema June 30, 2020 8:45 am - Sensitivity labels are spreading across Office 365. Now you can search SharePoint Online to find documents with a specific label. And if you make an extra tweak to the search schema, you can find labeled sites too. All of which seems boring and uninteresting until you actually need to do it.
  11. How Stream Handles Deleted Users June 29, 2020 12:35 am - Microsoft Stream administration include a Manage deleted users option. However, you can't manage a deleted user until all trace of their account has been removed from Azure AD, which means that you usually must wait 30 days for an account to be hard-deleted. It's logical, but not in a good way.
  12. Microsoft Extends Increase for Attendees in Live Events to October 2020 June 26, 2020 1:22 am - Microsoft has extended the temporary increase in the limit for attendees at Live Events from 10,000 to 20,000 until October 1,2020. The extended limit reflects the popularity of online events during the Covid-19 pandemic. It's just a pity that they didn't tell more people about the extension.
  13. Outlook Mobile can be Default Mail App for iOS14 June 25, 2020 8:04 am - Among the announcements made by Apple at their annual developers conference is the welcome news that iOS14 will allow you to replace the default mail app and browser. This is great news for people who use Outlook for iOS. And you might even consider Edge as a browser.
  14. Office 365 Exposed Episode 19 and the 2021 Edition of Office 365 for IT Pros June 24, 2020 6:00 pm - Episode 19 of the Office 365 Exposed podcast covers the imminent release of the 2021 edition of the Office 365 for IT Pros eBook. Learn how we put the book together and how we keep track of what's happening inside Office 365 and the wider Microsoft 365 ecosystem. And how we take this information and incorporate it into the book.
  15. Sharing iOS Items to Planner June 24, 2020 8:21 am - The Planner iOS app now supports the ability to share items like tweets, Facebook posts, and web links and create them as new tasks in plans. It's a very useful feature announced in the Planner blog, but never highlighted to Office 365 tenants in a Message Center notification.
  16. Power BI Support for Sensitivity Labels Now Generally Available June 23, 2020 7:59 am - Power BI support for Office 365 sensitivity labels is now generally available. Inside Power BI, the labels are visual markers. Encryption is applied when Power BI objects are exported. The interesting thing is that the user who exports content doesn't have the right to change the label.
  17. Maintaining Office 365 PowerShell Modules June 22, 2020 8:19 am - Many PowerShell modules are available for Office 365 applications. Keeping them up to date can be a pain, so here's a PowerShell script to automate the task. Using the latest modules means that you can access new and updated cmdlets, which might make all the difference to your scripts.
  18. Updates for Groups Management in Microsoft 365 Admin Center June 19, 2020 7:57 am - The Groups section of the Microsoft 365 admin center has been overhauled recently and several useful changes were made. Restore deleted groups is the headline act, but the other updates also deliver value. Collectively, they make Groups easier to manage.
  19. Improving Searches for Teams Channel Conversations and Chats June 18, 2020 12:53 am - The standard Teams search function can unearth a lot of information in chats and channels. Using filters, precision searches, and contextual searches makes it easier to find what you need, even if you might have to learn some new tricks. But life is full of new experiences, and so is search.
  20. Here Comes Office 365 for IT Pros 2021 Edition June 17, 2020 12:15 am - The 2021 edition of the Office 365 for IT Pros ebook will soon be available. Read about an author's perspective on working on the book and why it's different to other books.
  21. Noise Suppression for Microsoft Stream Videos June 16, 2020 12:51 am - You can now enable noise suppression for Stream videos during the original upload or afterwards. Speech is isolated from background sounds to make it clearer and more distinct. You can apply noise suppression to lots of different videos, but you can't to Teams meeting recordings because noise suppression is already done for those videos.
  22. Teams Channel Information Pane Displays System Messages June 15, 2020 8:06 am - The new information pane available in Teams desktop and browser clients gives information about recent contributors and is the relocated home for system messages. You can certainly debate what makes someone a recent contributor as some of those listed don't seem to be too active. Maybe it's one of those AI algorithms that will be tweaked over time...
  23. Download Participant Report from a Teams Meetings June 12, 2020 7:57 am - Teams meeting organizers can download a participant report to note who attends a meeting and when they were present. If you forget to download a report while the meeting is active, you'll have to make up the attendance roster, and that would be a bad thing.
  24. Reporting Deleted Stream Videos June 11, 2020 8:47 am - Microsoft Stream doesn't support Office 365 retention policies, so you can't make sure that videos are kept for eDiscovery or compliance purposes. But a little lateral thinking and some PowerShell code quickly gives us a solution based on events from the Office 365 audit log, including emailing the report to someone designated to review videos before final deletion.
  25. Teams is the Most Difficult Office 365 Application to Backup June 10, 2020 1:28 am - Because it sits on top of so many Microsoft 365 components, Teams is easily the hardest Office 365 workload to backup. You can try to backup Teams by copying its compliance records stored in Exchange Online, but that's only a partial (and bad) solution that utterly fails to take the full spectrum of Teams data into account.
  26. Microsoft Automates Easing of EWS Throttling for Migrations June 9, 2020 6:15 pm - Many migration projects use Exchange Web Services (EWS) to move data to Exchange Online. EWS is using throttled to preserve resources. Here's how to lift the restrictions for up to 90 days, all without going near a support call.
  27. Find Guests in Office 365 Groups and Teams Where Guests are Prohibited June 9, 2020 1:45 pm - You can apply an Office 365 Sensitivity Label to control different aspects of Groups, Teams, and Sites. One of the settings controls whether guest users are allowed in group membership. We explain how to use PowerShell to search groups assigned a label to block guest access for existing guests, just in case you want to remove them.
  28. Teams Removes System Messages from the General Channel June 8, 2020 12:02 am - Teams is removing system messages from the General channel in teams. System messages tell users about events like new members, but they're really not that interesting, unless you're fond of tracking the comings and goings of members, much like a noisy neighbor behind a curtain. Uncluttering the General channel is no reason to let it degrade, so keep it for important stuff and force conversations into other channels.
  29. Why I’m Returning My Surface Earbuds June 6, 2020 1:32 pm - A few days after buying the Surface Earbuds, I am returning them to Microsoft. Poor sound and an uncomfortable fit in my ear mean that I'm reverting to my old Bose QC20 headphones, even though they have their own problems. The promised integration with Microsoft 365 applications isn't worth the paper it's written on, which is another reason for the Earbuds to go back.
  30. Upgrading PowerShell Scripts that Use Exchange Online to Send Email June 5, 2020 9:24 am - The combination of Exchange Online and PowerShell allows Office 365 admins to send messages for all manner of reasons. These scripts depend on SMTP AUTH connections and change is coming in this area with the deprecation of basic authentication. It's a good idea to take an inventory of scripts that send email, including those that use the .NET classes to do the job.
  31. June 2020 Offer for Office 365 for IT Pros June 4, 2020 2:38 pm - People who subscribe to the Office 365 for IT Pros eBook in June 2020 will receive a free update to the 2021 edition when it is released in July. Go ahead and buy a book as normal from Gumroad.com and we'll send you a code in July for a free upgrade.
  32. Outlook for Windows Stores Settings in Exchange Online Mailboxes June 4, 2020 1:04 am - Outlook for Windows is being upgraded to store its setting, including signatures, in Exchange Online mailboxes for Office 365 accounts. Essentially, the bulk of the settings controlled through Outlook options are stored in mailboxes and available to Outlook on all Windows PCs that an Office 365 signs into.
  33. How to Block Room Bookings with Exchange Online June 3, 2020 8:48 am - Many people are working from home at present, and you might want to block their ability to book meetings in physical rooms. Policies can be configured to stop the Exchange Online resource booking assistant accepting meeting requests sent to rooms, with exceptions granted to people allowed to make bookings.
  34. Why Teams Can’t Schedule Meetings with (Some) Teams June 2, 2020 8:51 am - You can use Microsoft 365 Groups and distribution lists to schedule meetings in the Teams calendar app, but sometimes you can't schedule meetings with Teams. That sounds odd, but it's because of the way that Teams selects groups from the Exchange Online GAL to show to users in the "picker" control to select meeting attendees. You can make changes to have Teams show up in the GAL, but that might not be enough if you want everyone in the team to receive meeting invitations.
  35. Office 365 for IT Pros Book Cover Office 365 for IT Pros June 2020 Update June 1, 2020 8:09 am - The June 2020 update for Office 365 for IT Pros, the world's best and only constantly updated book about Office 365 is now available. Subscribers can download updated files from their Gumroad account. If you've bought the Kindle version from Amazon, you can ask them for the updated files.
  36. Tracking Video Uploads to Stream May 29, 2020 8:37 am - Microsoft Stream will tell you how much of the tenant storage allocation has been consumed by uploaded videos, but not who's uploading the videos. You can find out by looking for video upload events in the Office 365 audit log. Once found, it's a matter of processing the events to extract useful information!
  37. Teams Meetings and Group Chat Limit Increased to 300 May 28, 2020 12:53 am - Microsoft is raising the limit for Teams meetings and group chats to 350 participants. The group chat limit was increased to 250 in early May. The new increase is temporary and Microsoft will review it in September to decide whether to keep it at 350. The update is already rolling out and should be available worldwide in mid June.
  38. Outlook Makes Online Meetings the Norm May 27, 2020 8:38 am - Changes coming in May and June will allow organizations to make online meetings the norm when created by OWA or Outlook mobile clients. You can control the feature at the organization level and allow individual mailboxes to override the organization setting.
  39. Limiting Who Can Present in Teams Meetings May 26, 2020 12:08 am - A new setting available in Teams meeting policies allows Office 365 tenants to have per-user control over who can present at meetings. You might want to do this to stop guests presenting. or to limit some people from inviting others to present. I'm not quite sure what the use case is, but no doubt some people will find great value in the new setting.
  40. Use Office 365 Audit Data to Highlight Unused Permissions May 25, 2020 2:11 am - I've written many articles to explain how to use the Office 365 audit log to report different aspects of the platform. But taking action is much better than just reporting. In this post, we explain how to take a report generated from the Office 365 audit log and use it to drive some actions. In this case, removing the SendAs permission from people who aren't using it.
  41. OneDrive for Business and its Unlimited Storage May 22, 2020 8:49 am - Microsoft's service description for OneDrive for Business promises "beyond 1 TB, to unlimited" storage. In reality, most enterprise Office 365 accounts have 5 TB storage and won't need to go further. But you can... first to 25 TB and then even more in the form of SharePoint sites. You just have to talk nicely to Microsoft support.
  42. Using Microsoft Whiteboard with Teams May 21, 2020 8:14 am - Whiteboard is a digital canvas application that can be loaded into Teams meetings to allow participants to share and develop ideas. The app available in Teams isn't the most functional way to interact with Whiteboard, what whatever version you use can draw and sketch ideas to share with team members and other people within an Office 365 tenant.
  43. Handling Sensitivity Label Mismatches in SharePoint Online May 20, 2020 9:04 am - Support for sensitivity labels is generally available for SharePoint Online. Users can apply labels to classify and protect documents, but a mismatch can happen between labels applied to documents and the sites where the documents are stored. When this happens, SharePoint Online emails site owners to tell them that a mismatch exists.
  44. Using Teams Compliance Data for eDiscovery May 19, 2020 8:46 am - For compliance purposes, the Microsoft 365 substrate captures copies of Teams messages in Exchange Online mailboxes. The compliance records are indexed and discoverable, which means that they can be found by content searches. However, Teams compliance records are imperfect copies of the real data, which is a fact that seems to have escaped many people.
  45. Roaming Signatures for Outlook for Windows May 18, 2020 3:04 am - Outlook for Windows is soon to support roaming signatures, but only the click-to-run version when connected to an Exchange Online mailbox. Still, it’s progress, and it will make the task of using the same signature on different PCs much easier. Good-looking signatures must still be generated for corporate branding purposes, so the ISVs selling email signature products don’t need to fret.
  46. Recording Screen Output with Microsoft Stream May 15, 2020 12:02 am - The new screen capture option is available in Microsoft Stream worldwide. You can capture a window, browser tab, or a complete screen and have the content uploaded and processed by Stream. The feature handles short (15 minute) videos and it's a nice way to capture lessons, how-to demonstrations, or even bug reproductions.
  47. Teams Improves Analytics in Desktop and Browser Clients May 14, 2020 9:17 am - An item in the Teams release notes tells us that analytics are now available for channels. You can find out how many topics and replies are posted within a channel. You'll probably know what channels are in heavy use anyway, but seeing how little traffic some channels get is a good way of knowing that maybe your teams don't need those channels.
  48. Generate Per-User Audit Reports for SharePoint Online Activity May 13, 2020 8:36 am - SharePoint Online generates a lot of events in the Office 365 audit log. You can interrogate the log with PowerShell to create per-user reports of their activities. The Search-UnifiedAuditLog cmdlet finds all the necessary data; after that it's just a matter of filtering and refining the data and then creating the reports.
  49. Teams Meeting Recording Fails Without Stream License May 12, 2020 12:12 am - It's very convenient to be able to record a Teams meeting and have the recording processed and stored in Stream. But what happens when the recording fails to be processed? Usually it's because the account that starts the recording (the owner) doesn't have a Stream license. Fortunately, the situation is easily rescued.
  50. Microsoft Delivers Control for Teams Background Blur and Effects May 11, 2020 2:45 am - Microsoft has updated the Teams meeting policy to introduce a new control over video filters in Teams meetings. The VideoFiltersMode setting controls if people can use background blur and background effects, including the ability to upload custom images. A client update is needed to respect the new setting. It will come at the end of May.
  51. Upgrades Available for Exchange and SharePoint PowerShell Modules May 9, 2020 5:10 pm - Microsoft has published updates for the Exchange Online management and SharePoint Online PowerShell modules. Generally it's a good idea to install the latest version of PowerShell modules for the different Office 365 products, but beware of some gotchas that await the unwary...
  52. Use the Office 365 Audit Log to Find Who Updated a Document May 8, 2020 9:30 am - Do you need to find out who updated a SharePoint Online or OneDrive for Business document? Use PowerShell to search the Office 365 audit log for document events and the complete history is available. Well, at least the last 90 days' history - or 365 days if you have the necessary licenses.
  53. Reporting SharePoint Online Site Usage Data with PowerShell and the Graph May 7, 2020 12:02 am - It's easy to retrieve storage data for SharePoint Online sites with PowerShell, but it's faster with the Graph. Some disadvantages do exist, but it's nice to have a choice. TheGraph is faster, especially with large tenants, but the SharePoint Online PowerShell cmdlets can deliver more data.
  54. Seven Habits of Highly Effective Teams Users May 6, 2020 7:35 am - Teams is a highly functional application that receives regular functionality upgrades. This post offers seven tips for making effective use of Teams from pinning important objects to making great video calls. All very practical and nothing too difficult to master.
  55. Stream Loses Face Detection Feature May 5, 2020 8:39 am - Microsoft has announced that Stream will no longer create a people timeline in new videos it processes after June 1 and that the feature will be retired. The people timeline feature works well for videos taped in controlled conditions, like studios. It is less successful (and useful) for recordings of Teams meetings, which is where a lot of work for Stream comes from currently.
  56. OneDrive Known Folders and PowerShell Module Installations May 4, 2020 4:26 pm - PowerShell modules are often updated regularly to add new features and functionality. When the time came to update the Azure Active Directory preview module to 2.0.2.89, things didn’t work so smoothly because the files for the previous version of the module had ended up in OneDrive for Business. The moral of the story is that there's a reason why the Scope parameter exists for the Install-Module cmdlet.
  57. Teams Chats Get Larger Limit May 4, 2020 12:00 am - Microsoft announced on May 1 that the limit for Teams group chats is increasing from 100 to 250. The new limit will be available everywhere by mid-May. Nice as an expanded limit it, large group chats come with some notable decreases in functionality, like losing the ability to display user status messages or read receipts. In some cases, taking a conversation to a channel might be a better idea.
  58. Word Combines @Mentions and SharePoint Online Sharing Links May 2, 2020 2:07 pm - Word users range from casual to professional writers. Those involved in collaborative co-authoring can now @mention others in comments. The feature is available in Word and PowerPoint (click to run) and the Office Online apps now and Excel desktop is due to get it too. Documents must be stored in SharePoint Online or OneDrive for Business to allow @mentioned people access the files.
  59. Updated Usage Reports in the Microsoft 365 Admin Center May 1, 2020 10:55 am - Several updates are available for the standard usage reports in the Microsoft 365 Admin Center. One helps Office 365 tenants understand the changed user activity profile due to remote working. Another gives views of user activity across the complete tenant. The updates are useful and interesting, but an ISV product will do a better job of analyzing and reporting the same data.
  60. May Update for Office 365 for IT Pros 2020 Edition May 1, 2020 9:03 am - The May update is now available for the Office 365 for IT Pros (2020 edition) eBook. Subscribers can download new files as they wish. Because so much has changed in this update, we recommend that you download the update as soon as convenient.
  61. Teams Powers Office 365 Growth April 30, 2020 9:07 am - Microsoft reported that Office 365 now has 258 million paid seats (not the same as active users) and Teams has reached 75 million daily active users. That's impressive growth, with Office 365 adding 58 million extra seats in the last six months. Teams has done even better, sprinting from 20 million to 75 million. The Office 365 infrastructure sometimes shows the strain of handling all the extra users, but some new functionality delivered recently helps.
  62. The Renaming of Office 365 Groups April 29, 2020 12:40 am - In the latest example of rebranding wizardry, Microsoft has announced that Office 365 Groups are becoming Microsoft 365 Groups. You'd wonder if the rename is just to keep the marketing people happy. But maybe the new name reflects what Office 365 Groups have become. Less of a collaboration platform and more of a membership service for Microsoft 365 apps.
  63. OneDrive Completes Roll-Out of Differential Sync April 28, 2020 12:01 am - The OneDrive development team has announced that the roll-out of differential sync is now complete. Large files can synchronize without difficulty because only the changed bits need to be transmitted to the server. This isn't an excuse to start uploading MP4 files to OneDrive, but you can now do it more easily.
  64. Managing Teams Apps April 27, 2020 3:00 am - The Teams Admin Center now includes a Manage Apps page to allow administrators to view the complete inventory of apps available to Teams. Administrators can decide if they want to make apps available to users via Teams app setup policies or block the installation of apps. Each app has a publisher and certification status, but not many apps have been through the full "Microsoft 365 certified" process, including many of Microsoft's own apps.
  65. Teams Recordings of 1:1 Calls Now Available April 24, 2020 7:51 am - In a surprise development, Microsoft announced that recording of Teams 1:1 calls is now available. Some limitations are present and the feature seems rushed, but perhaps this is because people working at home on confidential transactions need the feature, In any case, record away!
  66. Teams Updates Default Meeting Policy to Enforce External Lobby April 23, 2020 8:32 am - Microsoft is updating the Teams default meeting policy to enforce lobby entry for external users. Sounds good, but what does this mean? This post explains what happens and how Microsoft is able to update the default meeting policy for many tenants while not affecting the tenants who have customized their default meeting policy.
  67. Yammer Communities App for Teams April 22, 2020 9:54 am - Microsoft has released the Communities app for Teams. The app integrates Yammer into Teams as a pinned app or in a channel tab. The pinned app mode is most functional, even if the channel mode includes a Share to Channel option. Overall, it's a nice integration, which begs the question as to when the same might be done for OWA?
  68. Stopping Users Updating OWA Autosignatures April 21, 2020 8:58 am - If an Office 365 tenant goes to the bother of creating nice OWA autosignatures for users, shouldn't we also removed the ability to edit the signatures in OWA settings? RBAC seems like the right way to do the job, but in this case, the way RBAC restricts options by removing the right to run cmdlets or parameters means that the block affects other OWA settings. Fortunately, the Exchange developers thought of this and provide an option in OWA mailbox policies to save the day.
  69. Teams System Messages an Unwanted Feature for Many April 20, 2020 2:24 am - Teams posts service messages to the General channel to inform people when members join or leave a team or for channel operations. The information can cause problems in some situations, like when organizations go through corporate restructuring and lay people off. The problem is that Teams doesn't give administrators any way to disable these messages.
  70. Faster PowerShell ForEach Loops to Process Office 365 Data April 17, 2020 12:01 am - PowerShell is a great way to get work done with Office 365 data. The downside is that PowerShell can sometimes be slow, which is why we look for ways to speed things up, especially when dealing with some of the "heavier" cmdlets like Get-UnifiedGroup. The good news is that switching loops to use the ForEach method can speed things up. The bad is that you might only squeeze an extra 5% performance out of your code. Is that enough to bother? Your call...
  71. Office 365 Service Starts from Norwegian Datacenters April 16, 2020 3:56 pm - Office 365 services are now available in the two Norway datacenters in Oslo and Stavanger. The new datacenters join several other "Go Local" country-level regions around the world.
  72. Hands Up in Teams Meetings April 16, 2020 8:14 am - Need to be noticed in a Teams meeting? You can now raise your hand (virtually) to attract the attention of meeting participants. No one might notice, but at least you've tried. To some, this might be a small feature. To others, like teachers facing large classes, it might be a real boon.
  73. Blocking Teams Photo Updates and Ending Teams Meetings April 15, 2020 12:00 am - Recent developments sees the ability to stop Teams users updating their photos by enforcing controls in OWA mailbox policies. Organizers can stop Teams meetings without waiting for everyone to leave with a new End meeting option in the meeting menu. Both changes are rolling out.
  74. Microsoft Confirms 3×3 View Coming for Teams April 14, 2020 7:28 am - On April 13, the Teams development group announced they will deliver a 3x3 video view for Teams meetings by the end of April. Further increases in the number of participants shown in meetings are being worked on. Corporate users might not see the value of an expanded view, but it will be welcomed in the education sector.
  75. Moving Yammer Networks to Native Mode for Microsoft 365 April 13, 2020 5:46 pm - Yammer networks can be in any of three modes. The most modern is Native mode for Microsoft 365, which is where Yammer can use many Office 365 features. Although I am not a Yammer expert by any stretch of the imagination, I decided to move my tenant's Yammer network into a brave new world. Here's what happened.
  76. Teams Pop-Out Windows for Chats and Meetings April 10, 2020 12:07 am - Teams supports pop-out windows for personal and group chats, including those with federated users and Skype consumer users. From June, Teams will support pop-out windows for meetings and calls too. Microsoft plans to roll-out the new meeting window slowly and users will have the choice to use the current or new implementation until August. At that time, pop-out windows for calls and meetings become the norm.
  77. Reporting SendAs Audit Events for Exchange Online Mailboxes April 9, 2020 8:59 am - The SendAs audit event is logged when someone uses the send as permission to send a message from an Exchange Online mailbox. The events are stored in the Office 365 audit log and can be found there with an audit log search. However, things aren't as straightforward as they are on-premises because some other types of delegated messages turn up in searches. Fortunately, we have a script to help.
  78. Using Teams to Run Microsoft 365 Live Events April 8, 2020 2:43 am - Teams Live Events are a form of Teams meeting that's more structured than the regular gathering. You won't use a live event for every meeting, but they're very valuable for scenarios like company town halls, product announcements, and so on. It's easy to create a live event and a little practice goes a long way to broadcasting solid performances.
  79. Microsoft 365 Business Premium Tenants Get Azure Active Directory Premium P1 April 7, 2020 12:00 am - Microsoft 365 Business Premium customers will benefit from the provision of Azure Active Directory P1 Premium licenses. All good, but what about the Office 365 E3 tenants who pay the same monthly fee? Many enterprise tenants could use the features licensed by Azure Active Directory Premium P1, but they'll have to pay $6/user/month to get the same benefit.
  80. Using the Plenom Busylight for Teams Presence Status April 6, 2020 12:11 pm - The Plenom Busylight is a small LED light that plugs into a USB port on your computer and changes color to reflect your presence status in Teams, Skype, Zoom, Jabber, or several other UC clients. It's well worth the price to signal when you're busy to people whom you share your home with.
  81. Microsoft Pushes Removal of Basic Authentication from Exchange Online to Mid-2021 April 3, 2020 6:17 pm - Covid-19 dealt a blow to Microsoft's plans to remove basic authentication from 5 connection protocols for Exchange Online and forced them to postpone the removal from October 13, 2020 to sometime in the second quarter of 2021. The news is disappointing because basic authentication is a weakness exploited by many hackers. But you can't plan for a pandemic and Office 365 tenants need more time to be ready for the deprecation.
  82. New Office 365 Themes Available April 3, 2020 9:10 am - In a moment of levity to lift the current situation, we discuss the wide range of themes offered by Office 365 to users. People can choose from 49 different themes to customize the online apps. You can go crazy with something like Super Sparkle Happy, display your love of cats, or choose a simple color. Once chosen, you should see the same theme across all the Office online apps. Except Teams, which does its own thing.
  83. Using Snap Camera with Teams April 2, 2020 12:09 am - Despite many hints that Teams will soon be able to use custom backgrounds in meetings, Microsoft hasn't shipped the feature yet. Some users are trying out software like Snap Camera, and the experience is highlighting some issues that companies might face if employees use custom filters without guidance.
  84. Office 365 Exposed Podcast Episode 18 April 1, 2020 1:17 pm - We're going to tape an episode of the Office 365 Exposed podcast at 20:00 UTC on April 2 and everyone can join the Teams meeting we're using to tape the podcast. There's lots to talk about, including Microsoft's decision to make Ignite 2019 virtual.
  85. April 2020 Update Available for Office 365 for IT Pros (2020 Edition) April 1, 2020 1:11 am - The April 2020 update for the Office 365 for IT Pros eBook is now available. Subscribers can download the updated files from Gumroad.com (EPUB/PDF) or Amazon (Kindle). 17 of the 24 content chapters are changed in this update.
  86. Who Receives Invitations for Teams Meetings March 31, 2020 8:38 am - Teams makes it easy to schedule meetings for people to attend online. You can create meetings with Outlook or the Teams calendar app. Notifications go to those invited, but you can't really invite a channel from a team. If you add a channel to a meeting, that's where the online gathering takes place. So who gets notified then?
  87. Stream Storage Consumption Driven by Teams Meetings Recordings March 30, 2020 7:52 am - The swelling interest in Teams has driven interest in online meetings. The recording generated from Teams meetings end up in Stream, but how much storage is consumed by these recordings? Stream will tell you an overall figure, but you won't know how much storage is consumed by individual videos or who's taking up all the space.
  88. Adding Media to Microsoft Forms March 27, 2020 1:08 am - Microsoft Forms is a great way to build questionaires and other forms for Office 365 (and other) users to answer. Now you can insert media into questions by adding images or videos. When used effectively, the media delivers additional information to help respondents understand the full context of questions before they answer.
  89. Controlling Teams Trending and Suggested Notifications March 26, 2020 1:56 am - If you look at your Teams activity feed, you might notice some notifications automatically generated because "you might be interested." The suggested and trending notifications are intended to drive user engagement, which is nice, but experienced users who already have a busy activity feed might want to disable these notifications.
  90. Reporting Exchange Online Mailbox and SendAs/On Behalf Of Permissions March 25, 2020 10:15 am - Exchange Online mailboxes support SendAs, Send on Behalf Of, and FullAccess permissions. A previous script focused on the FullAccess permission. This version covers all three. It's also a good example of how you need to pay attention to property sets when writing PowerShell code to use the new Exchange Online REST-based cmdlets.
  91. Reporting SharePoint Online Site Storage March 24, 2020 12:07 am - SharePoint Online comes with a reasonable amount of free storage, but it's surprising how quickly that storage can be consumed, especially if you use Office 365 retention policies. With that thought in mind, it's a good idea to check what sites are consuming your SharePoint storage. This post covers how to write a PowerShell script to report SharePoint Online site storage, complete with a couple of bells and whistles.
  92. Reporting Exchange Online Folder Permissions March 23, 2020 8:45 am - In addition to mailbox permissions, Exchange Online supports folder-level delegated permissions. Users can create folder delegations through Outlook desktop. Like mailbox permissions, it's a good idea for tenants to check folder-level delegations to ensure that people don't keep permissions for longer than they should. We explain how to create a PowerShell script to generate such a report.
  93. Work from Home Drives Teams to 44 Million Daily Active Users March 20, 2020 12:12 am - Microsoft says that the number of Teams daily active users is now 44 million, with 12 million of that growth coming in the last week due to the rush to work from home. Perhaps even more impressive is the growth in large deployments, with 650 companies now having 10,000 Teams users and 20 with more than 100,000.
  94. Using Teams to Work from Home March 19, 2020 12:01 am - Due to the impact of the Covid-19 virus, there's been a huge upsurge of interest in using Microsoft Teams to work from home, especially for online meetings. Here's a collection of practical tips about setting your company and personal network up for Office 365 and how to use Teams to run effective meetings collected from a March 18 gathering to discuss best practice about working from home with Teams.
  95. Quick and Easy Office 365 License Assignment Report March 18, 2020 12:51 am - Office 365 licenses can seem complex, especially when you descend to the level of multi-product license plans. PowerShell makes it easy to generate a quick and simple report of who's been assigned which license. And best of all, because the code is PowerShell, you can amend it to your heart's content.
  96. Creating Videos With Stream Mobile March 17, 2020 12:23 am - You might consider Stream to be a kind of corporate video portal, but the ability of Stream mobile clients to record, edit, and upload videos makes the application much more useful. People can file video reports from trips, do product reviews, and share all sorts of interesting information with co-workers by using their mobile device as a production platform.
  97. Reporting Exchange Online Mailbox Permissions March 16, 2020 10:20 am - Exchange Online makes it easy to assign delegated permissions for user and shared mailboxes. But permissions assigned to people might not be still necessary, so it's good to do a periodic check. In this post, we describe a script to scan for permissions on Exchange Online user and shared mailboxes and highlight non-standard permissions in a report generated as a CSV file.
  98. Teams, Internationalization, and @Mentions March 13, 2020 8:47 am - The Teams user interface is being updated to allow non-English clients to be able to use @Team and @Channel mentions in local language and English. It's a small but important point for those who work in a multi-lingual world. The Teams translate feature works pretty well too, even if you translate from one language to another and then to another.
  99. Why Default Mailbox Auditing for Exchange Online Isn’t Quite as Good as It Seems March 12, 2020 12:10 am - Exchange Online enables mailbox auditing by default, which should mean that audit events get to the Office 365 audit log for all E3 and E5 mailboxes. Well, that's what you might thing but that's not what happens. Mailbox events for E5 mailboxes arrive just fine, but you must reenable E3 mailboxes for auditing before their events flow. It's a bizarre situation.
  100. Microsoft Updates Teams PowerShell Module to 1.0.5 March 11, 2020 12:05 am - Microsoft released Version 1.0.4 of the Teams PowerShell module on March 9. The new module comes with some useful updates and is recommended for anyone working with Teams through PowerShell. And if cmdlets don't do the job for you, there's always the Microsoft Graph as you can combine PowerShell and the Graph to solve even more problems.
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