Blog

  1. Microsoft Clamps Down on Old Teams Desktop Clients October 16, 2019 9:19 am - In an Office 365 notification to tenants, Microsoft says that the Modern Lifecycle Policy means that users must keep the Teams desktop up-to-date. The result is that users must make sure that their desktop client is no more than three months behind the latest software. If it is, they won't be able to use the desktop client until it is updated.
  2. Report Old Guest Accounts and Their Membership of Office 365 Groups October 15, 2019 8:20 am - Office 365 applications create lots of Azure Active Directory guest accounts. Here's how to find old accounts and check their Office 365 group membership. If you know the accounts that are old and stale and aren't members of any Office 365 group, you can consider removing them from your tenant.
  3. Report Office 365 License Assignments to User Accounts October 14, 2019 7:41 am - The Office 365 Admin Center includes reports of licenses assigned to users. The same information can be extracted with PowerShell, which means that you can analyze license assignments anyway you wish. The script is quick and easy, mostly because its error handling is non-existent, but it's enough to get going.
  4. Teams Makes New Filters Available October 11, 2019 8:34 am - The Teams desktop and browser clients now offer the ability to filter personal chats and channels. Filtering is a useful feature, but it does draw the attention to the lack of precision in the Teams search function that really needs a revamp if Teams is to be taken seriously as a "hub for teamwork."
  5. Reporting OneDrive for Business Storage October 10, 2019 6:49 am - It used to be more difficult to generate a report about the storage used by OneDrive for Business sites in an Office 365 tenant. Now it takes just a few lines of PowerShell. Here's an example of a simple but powerful script to do the job.
  6. The Many Ways to Report Teams Usage Data October 9, 2019 8:17 am - The Teams desktop and browser clients now boasts the ability to report per-team and cross-team analytics. The information is interesting (at least the first time you look at it), but some doubts remain about its accuracy when the different methods of reporting are checked against each other. I'm sure it's nothing more than timing, synchronization, or something else getting in the way.
  7. Exchange Online Protection Improves Zero-Hour Auto Purge (ZAP) October 8, 2019 5:46 am - The fight against spam and malware goes on unabated. ZAP, or zero-hour auto purge, is an Exchange Online Protection (EOP) feature that's getting some extra features to deal better with spam and phish malware. New policy controls are available to control the feature.
  8. Live Captions Available in Teams Meetings October 7, 2019 4:18 am - Teams now supports live captions for meetings, but only for the English language. If you speak slowly and clearly into a high-quality microphone, you have a good chance that your words will be correctly interpreted. On the other hand, if you mumble or turn away from the microphone, be prepared for some interesting results. Overall, a nice enhancement that will be appreciated for those who need the captions.
  9. OWA Embraces Office 365 Sensitivity Labels October 4, 2019 8:43 am - OWA now supports Office 365 Sensitivity Labels, which means that users can apply labels to mark and/or protect messages with encryption just like they can with Outlook. The update adds to the ways that sensitivity labels can be applied to Office 365 content, with the next step being to achieve the same support for the other online Office apps.
  10. Combining Microsoft Graph and Flow for Better Office 365 Adminstration October 3, 2019 12:25 am - The Microsoft Graph gives programmers a RESTful interface to Office 365 data. Flow allows even non-programmers to automate tasks by combining building blocks of Office 365 data and actions. Put the two together and you can generate some impressive results. In this example, we combine Graph and Flow to create some nagging emails to admins to encourage them to improve the tenant's Secure Score.
  11. Teams Voice Memos – Interesting Functionality with a Compliance Problem October 2, 2019 8:10 am - The Teams mobile clients allow users to record and send voice memos in personal and group chats. It's nice functionality, but from a compliance standpoint some glaring weaknesses exist in the way that Office 365 captures compliance records for these memos. No voice recognition, no metadata, nothing to search for. It's a compliance mess that Microsoft needs to clean up.
  12. October 2019 Updates Now Available for Office 365 for IT Pros (2020 Edition) October 1, 2019 7:42 am - The October 2019 updates are now available for the Office 365 for IT Pros eBook.19 out of the 24 content chapters were updated in this cycle, proving once again that ePublishing is the only way to cover ever-changing cloud services like Office 365. Add in Azure Active Directory and other Azure services and it's easy to see why we all swim in a sea of cloud-charged changes. Subscribers can download updated book files from Gumroad.com or Amazon, depending on the format they bought.
  13. Report Exchange Online Mailbox Quota Usage Over Set Threshold September 30, 2019 8:18 am - Some Exchange Online mailboxes are quite small (2 GB for frontline users). Tenant administrators might want to monitor mailbox usage to make sure that quotas aren't unexpectedly exhausted. This post explains how to use a PowerShell script to calculate the percentage of mailbox quota used and highlight the problem if a threshold is passed.
  14. Turn Off Notifications for Selected Teams Conversations September 27, 2019 8:44 am - The ability for a Teams user to contriol the notifications they see for channel conversations is being expanded with a new option to mute specific conversations. This is useful when you've contributed to a conversation that becomes very chatty and floods your activity feed with updates. Direct @mentions and reactions to your replies still get notified even when a conversation is muted.
  15. Office 365 Groups, Send As, and the Missing NDRs September 26, 2019 8:35 am - You can configure Send As and Send on Behalf of permissions to allow Exchange Online users to send messages for an Office 365 Group. All is well if the messages arrive, but if they don't, the NDRs might not get to where you think they should go, such as a folder in the Recoverable Items structure. That's OK if the sender was told that a problem exists with a message, but they don't know anything happened.
  16. Azure Active Directory Risky Sign-In Policy Blocks Guest Access to Office 365 Tenants September 25, 2019 8:31 am - Office 365 makes extensive use of Azure Active Directory guest accounts. Implementing a risky sign-in policy is a good idea, but it can have the unfortunate side-effect of suddenly blocking guest accounts that could previously access tenant resources. If blocks happen, they can only be lifted through administrative intervention in the guest account's home tenant.
  17. Safe Links and Safe URLs Delay Email Delivery For the Right Reasons September 24, 2019 8:19 am - The Office 365 E5 plan includes Advanced Threat Protection (ATP), which builds on the anti-malware capabilities of Exchange Online Protection. ATP the includes Safe Attachments and Safe Links features, both of which can delay email delivery. I don't notice the delay but others do. In any case, the more protection you have against malware, the better.
  18. Teams Pinned Channels Highlight Favorite Discussions September 23, 2019 8:19 am - Microsoft Teams now supports the ability for users to pin their most important channels to the top of the teams list in the desktop and browser clients. Pinning channels is a good way of tracking what's happening in critical channels, especially when you belong to some chatty channels whose conversations might swamp your activity feed.
  19. Basic Authentication Dead for Exchange Online Connections September 20, 2019 3:36 pm - Microsoft has announced that basic authentication for multiple email connection protocols won't be supported after October 13, 2020. You won't be able to connect with EWS, EAS, IMAP4, POP3, or Remote PowerShell unless you use modern authentication. There's just over a year to prepare, but there's some work to be done.
  20. Why Office 365 Users Receive MyAnalytics Messages September 20, 2019 8:05 am - Microsoft is now rolling out MyAnalytics access to Office 365 accounts with an Exchange Online license.The first sign that anyone gets is when they receive one of MyAnalytics's well-intended messages to help them organize their work life smarter. Funnily enough, some people don't like the idea of Office 365 analyzing and reporting their work habits, which is why you might need to disable MyAnalytics for some mailboxes.
  21. Disconnected Mailbox Content Not Available for Office 365 Content Searches September 19, 2019 7:59 am - Microsoft has confirmed that disconnected Exchange Online mailboxes are not included in the sources scanned by Office 365 content searches, thus clearing up some misunderstandings that might have existed in the field. The bottom line is that if you want to search mailboxes that don't belong to accounts, you should use inactive mailboxes.
  22. Discovering URLs for SharePoint Online and OneDrive for Business Sites September 18, 2019 7:04 am - If you want to include SharePoint Online and OneDrive for Business locations in an Office 365 content search, you need to know the URLs of the target sites. Finding the URLs can be problematic, but here's some easy ways to do the job. PowerShell, as usual, comes up trumps...
  23. How to Stop Users Adding Personal Retention Tags to Exchange Online Mailboxes September 17, 2019 7:02 am - Exchange Online allows users to add personal retention tags to their maiboxes through OWA settings. Some organizations don't like this, so they can deploy user role assignment policies to block the feature. It;s something that you could consider doing if you're preparing to switchover to Office 365 retention policies to impose the same retention regime across multiple workloads.
  24. Posting Notifications About Inactive Mailboxes to Teams September 16, 2019 7:33 am - Being able to generate a report of mailbox activity is nice, but being able to filter the report to find potentially inactive mailboxes and post that information to Teams is even better. A recent Petri.com article explains how to generate the report; in this post we explain how to extract information from the report to and post updates about inactive users to Teams.
  25. Using PowerShell Logging to Track Potential Attacks Against Office 365 September 13, 2019 8:07 am - Office 365 tenant administrators often make extensive use of PowerShell. It's a great tool to get work done across all the Office 365 workloads. However, hackers like PowerShell too, and it could be used to attack your tenant. If that happens, having PowerShell logs will allow you to find out exactly what the attacker did and where. With this in mind, shouldn't you enable PowerShell logging?
  26. The Return of The Experts Conference (TEC) September 12, 2019 8:46 am - A couple of weeks ago, I had the enjoyable experience of going to Charleston SC to present at the relaunched The Experts Conference (TEC). Niche Office 365 conferences seem to be quite the current trend and TEC is an excellent example of how small focused conferences are good to attend. You should consider it in 2021, which is the next time that TEC comes around.
  27. Stream Adds Recycle Bin for Videos September 11, 2019 12:12 am - The Stream video service now boasts a recycle bin to allow Office 365 users 30 days to restore deleted videos. Stream administrators can access and restore videos deleted by anyone in a tenant. And, if necessary, users can permanently remove deleted videos before the 30-day retention period expires.
  28. Planner Adds Priority to Tasks September 10, 2019 12:23 am - Planner, the task management app built into Office 365, has been upgraded to support a priority field for tasks. By itself, that's not very exciting, but the new Group by Priority view is pretty good and makes it easy to move tasks within priorities in a plan. It just goes to prove that how a new feature is implemented is equally important to the existence of the new feature.
  29. Teams Gets Secondary Ringer for Calls September 9, 2019 6:58 am - Microsoft is rolling out the ability for Teams clients to define a secondary ringer for inbound voice calls. The new feature will start appearing in Office 365 tenants from mid-September and the roll-out will complete in mid-October. Having the ability to signal inbound calls on multiple devices is a big thing for some organizations; in others, people don't know about secondary ringers and the new feature will pass by without any notice.
  30. The Demise of the Office 365 Facebook Connector September 6, 2019 9:17 am - Office 365 Connectors are used to bring information from network sources into Office 365 Groups, Teams, and other apps. Microsoft retired the Facebook connector on September 4, so that's one network source that won't be used as a conversation starter in the future. Microsoft's telemetry says that the Facebook connector isn't used much, except by us (of course).
  31. Practical365.com Reviews Office 365 for IT Pros September 5, 2019 7:23 am - Steve Goodman of Practical365.com ran the rule over the September 2019 update of the Office 365 for IT Pros eBook and reviews what he found. He also interviewed Tony about how the book is produced and howthe chapter authors track the changes that happen all the time inside Office 365.
  32. Stream and Teams Meetings Get Closer September 4, 2019 7:03 am - Stream now boasts fast access to the video files captured for recordings of Teams meetings. This is a good step because it can be hard to find a specific recording among a mass of other videos. At least, it can be if you manage many videos, which perhaps isn't the case for the average Office 365 user.
  33. New Teams Calendar App Gets Meet Now Feature September 3, 2019 8:08 am - The new Teams Calendar app gets a new feature called Meet Now to create on-demand or ad-hoc meetings that don't need to be scheduled in anyone's calendar. There doesn't seem to be any reason not to allow users to use Meet Now, but if you need to block the feature, you can edit a Teams meeting policy and assign it to the unfortunate users.
  34. September Update Available for Office 365 for IT Pros (2020 Edition) September 2, 2019 1:32 am - The September 2019 update for the Office 365 for IT Pros eBook is now available for subscribers to download from Gumroad.com (PDF and EPUB) and Amazon (Kindle). We updated 17 of the 24 content chapters in this release. There are many small updates dotted across the book. Office 365 keeps on changing!
  35. How Microsoft Deploys New Outlook Mobile Features August 30, 2019 1:53 am - Deploying new features to a massive 100-million plus user community takes a lot of planning and careful management. Outlook Mobile caters for both consumer and commercial users, and different methods are used to deliver new features to the two groups. Sometimes this means that different users in the same tenant can't access a new feature even if they have the right software.
  36. Shared Mailbox and Dark Mode Support in Outlook Mobile August 29, 2019 12:56 am - Outlook mobile users now have shared mailbox support in both iOS and Android platforms. The work to upgrade the backend service is also progressing and is past 50% rollout. And dark mode is coming too. It's available in beta today to Testflight users (only for iOS), and it's also been enabled for some users who run the latest version of the clients.
  37. Populating Locations for the Outlook Places Service August 28, 2019 1:13 am - The Outlook Places service is used by Outlook clients to present metadata about meeting locations to users. Currently, OWA is the only client that consumes the service. You can update location metadata with details to make it easier for users to select the right location for their meeting, including geocoordinates that can be used to display map directions to the location.
  38. Stopping the Teams App Starting Automatically on Windows August 27, 2019 2:38 am - Teams is now included in Office ProPlus installations for Office 365 users. However, not everyone wants or needs to use Teams. Here's how to stop Teams being installed or starting automatically each time a PC boots. You don't need this information if you're one of the 19 million people who use Teams, but you might just not be in that category...
  39. Teams Gets New Calendar App August 26, 2019 1:23 am - Microsoft Teams is getting a new calendar app to replace the cheap-and-cheerful meetings apps used up to now. Although the calendar app boasts new views and actions, it's not the same or as powerful as the Outlook calendar. That being said, for many people, the new Teams calendar will be quite sufficient.
  40. Default Save to Cloud for Office ProPlus August 23, 2019 8:15 am - Users of the Office ProPlus semi-annual channel will soon see that save to cloud locations is now the default. Microsoft hopes that this will result in more files being saved in SharePoint Online and OneDrive for Business. Whether the change will make any difference to a user depends on how they use Office and where they save files. In general, it's just another step forwards to move everything to the cloud.
  41. Teams Priority Access and Notifications August 22, 2019 9:00 am - No one likes to be disturbed when they're concentrating on something important, which is why Teams has a Do Not Disturb presence. But we all have people who are important to us, and that's why the priority access list exists. Even when you've set Do Not Disturb, notifications from people on the priority access list get through. The notifications might break your concentration, but they might also tell you about something important (or not, as the case might be).
  42. Configuring and Using Outlook People Favorites August 21, 2019 2:50 am - Outlook people favorites give Exchange Online users fast access to their most important email correspondents. OWA has the best implementation but the feature is also available in Outlook mobile. As usual, Outlook desktop lags. It's a small feature that could turn out to be very important to some users. Office 365 is full of such examples.
  43. Dark Mode Reaches Outlook for Office 365 August 20, 2019 9:16 am - Outlook for Office 365 (the click to run version) now supports the Office Black theme. Preferring to use dark Outlook is very much a personal choice. I'm not convinced that I like it, even if you can force the message reading pane to be in light mode.
  44. How AvePoint Backs Up Teams Conversations August 19, 2019 9:13 am - The topic of Teams tenant-to-tenant migration generated a lot of reaction after an article published last week. This lead to a chat with AvePoint, who have a product similar to BitTitan. What was interesting is that AvePoint use the same API to backup Teams. Although the backup isn't as functional as you want and definitely not designed for backups, you do end up with data backed up that can be restored. The solution is imperfect, but it is available now.
  45. New OneDrive File Viewer Shows Up In Teams August 16, 2019 12:51 am - Microsoft has released new OneDrive file viewers that are turning up in Teams clients. The new viewers are more intelligent and make it easier to work with files, especially Office documents. However, even intelligent viewers can only function when a solid network connection is available and often a local synchronized copy of Teams files is the way to work.
  46. Reporting Group-Enabled SharePoint Online Sites August 15, 2019 7:49 am - It's easy to create a list of group-enabled SharePoint Online sites using the Get-SPOSite cmdlet. But it's much more interesting to probe a little deeper to uncover extra information about the group using the GroupId property returned if you specify the Detailed parameter. This post explains a PowerShell script written to examine the possibilities, including how to highlight sites belonging to deleted groups that are kept by retention policies.
  47. Outlook logo Outlook’s Hybrid Mode Helps in Flaky Network Conditions August 14, 2019 9:03 am - Outlook 2013 introduced the concept of hybrid mode (sometimes called Exchange Fast Access) to allow clients configured in cached Exchange mode to fetch data direct from the server when possible. The mode works well, except when you're connected on a poor network as the attempts to fetch data from the server might cause Outlook to hang. A registry setting gives a way to force Outlook to operate in classic cached mode and use the OST exclusively when it needs data.
  48. Using Microsoft Cloud App Security to Protect Office 365 Content August 13, 2019 8:22 am - Microsoft Cloud App Security (MCAS) can integrate with Azure Information Protection to allow automated policy-driven application of Office 365 sensitivity labels to Office documents and PDFs. You can depend on users to apply labels manually as they create documents, but it's easy for humans to forget to add protection where a computer won't. You'll pay extra for MCAS, but it could be worthwhile.
  49. Using Teams App Permission Policies August 12, 2019 8:34 am - Teams App Permissions policies allow Office 365 tenants to exert a fine degree of control over the apps users are allowed to install. You can amend the default policy or create new policies and assign the policies to user accounts through the Teams Admin Center or with PowerShell.
  50. Share to Microsoft Teams WordPress Plugin August 10, 2019 12:14 pm - If you run a WordPress site, you might like to install the Share to Microsoft Teams plugin, an extension written by MVP Joao Ferreira to post content from the site to a targeted channel in a team. You must be logged into Teams before the post succeeds, but if you are, it's a really easy way to share great content with team members.
  51. Microsoft Deprecates the AADRM (Rights Management) PowerShell Module August 9, 2019 10:04 am - Microsoft has announced the deprecation of the PowerShell module for the Azure Active Directory Rights Management service (AADRM). But don't worry; it's replaced by the Azure Information Protection (AIPService) module. Deprecation happens in July 2020, so you've lots of time to revise any scripts that use AADRM cmdlets.
  52. SharePoint Online Site Swap Feature Rolling Out August 8, 2019 9:07 am - Microsoft announced the roll-out of the Site Swap feature for SharePoint Online. You can only do this with PowerShell, but the process is quick and easy and works well (assuming your new site is ready to go). Who doesn't like one-line PowerShell commands that do a lot of work with minimum effort!
  53. Don’t Delete Office 365 Sensitivity Labels August 7, 2019 9:05 am - The process of introducing Office 365 sensitivity labels to a tenant can be long and complicated because of the need to plan how to manage encrypted content. As you go through the process, don't delete labels if they've already been used to protect content. Instead, remove them from the label policies used to publish information to clients. The labels will then remain intact in documents and other files.
  54. Microsoft Introduces New OWA Setting to Control Access to Storage Providers August 6, 2019 8:59 am - Microsoft has announced that the AdditionalStorageProvidersAvailable setting in OWA mailbox policies will now control access to both first-party and third-party storage providers. The new setting is now available and becomes active in August. Before then, you might want to adjust some of your OWA mailbox policies.
  55. Controlling Teams Channel Notifications August 5, 2019 12:12 pm - Teams allows users to decide how they receive notifications about new messages posted in a channel. You can opt for notifications to appear in the activity feed or as a "banner" pop-up. And for busy channels, you might decide not to have any notifications at all.
  56. Teams Real-Time Presence Rolling Out August 2, 2019 6:52 am - Microsoft is rolling out a change to make presence changes within Teams happen in "real-time." The update will come as a relief to users who have been exasperated at the slowness of some presence changes today, especially if they've come from Skype for Business Online where presence updates happen promptly.
  57. August 2019 Update for Office 365 for IT Pros (2020 Edition) August 1, 2019 6:24 am - The August updates for Office 365 for IT Pros (2020 Edition) are now available for download from Gumroad.com and Amazon.com. It's been a big month for change and we updated 21 of the 24 content chapters. Printed books could never cope with this level of change - or any level of change when you think about it.
  58. Microsoft Announces Retirement of Skype for Business Online July 31, 2019 2:18 am - On July 30, Microsoft announced the retirement of Skype for Business Online with effect from July 31, 2021. Two years seems like a long time to prepare, but it's amazing how time passes when you've got lots to do. Microsoft, ISVs, third-party consultants, and customers all have lots of work to do to prepare for the transition.
  59. Generating and Emailing a Teams Creation Report July 30, 2019 6:34 am - Office 365 Activity Alerts don't seem to be working too well these days. At least, that's what we found when we tried to create an alert for Teams creation events. Never mind, PowerShell will do the job as we can quickly whip up a PowerShell script to find audit records for team creations and put them into an email.
  60. Setting Auto-Replies for Shared Mailboxes with PowerShell July 29, 2019 5:35 am - A question about how best to set auto-replies for Exchange Online shared mailboxes to respond to messages arriving during a public holiday gives another chance for PowerShell to show how useful it is. You could do the work with Flow, but PowerShell is more flexible and capable when dealing with multiple shared mailboxes.
  61. Microsoft Launches Office 365 Services from South African Datacenters July 26, 2019 7:08 am - On July 25. Microsoft South Africa announced the commencement of Office 365 services from datacenters in Johannesburg and Cape Town. South Africa is the sixteenth Office 365 region. Core services like Exchange Online and SharePoint Online are now being delivered to South African tenants.
  62. Focused Inbox Has Problem Delivering to the Right Place July 25, 2019 5:23 am - Following a configuration change, the Exchange Online Focused Inbox ran into a problem on July 24 and delivered all messages to the "Other" view. This caused problems for users who didn't receive notifications of new mail. Software can have bugs, but configuration changes should be tested before getting to production.
  63. Analyzing Exchange Message Delete Events in the Office 365 Audit Log July 24, 2019 7:00 am - Exchange Online writes audit records into the Office 365 audit log when messages are deleted by delegates and administrative action. We can analyze the audit records to find out who deleted a specific message. Some challenges exist to interpret the audit records for admin-generated deletions (for example, when you run Search-Mailbox), but it's easy enough to code the necessary checks in PowerShell.
  64. Using Password-Protected Sharing Links with SharePoint Online July 23, 2019 12:03 am - SharePoint Online and OneDrive for Business support the ability to protected Anyone links with passwords. The idea is good and the feature works well, but some Office 365 tenants have problems with the idea of using Anyone links because, as the name implies, anyone who has the link can use it to open a document.
  65. Teams Adds Moderation for Channel Conversations July 22, 2019 6:52 am - Teams has added the ability for moderation of channel conversations. If you moderate a channel, only team owners can post new conversations and you can restrict things even further by stopping members, bots, and connectors posting. It's a feature that helps to control communication in channels intended to publish and share information.
  66. Super ExMerge July 21, 2019 8:51 pm - Microsoft dropped support for the ExMerge tool in Exchange 2007. An ISV has taken the initiative to create a modern version of the tool, called Super ExMerge. The utility supports both Exchange on-premises and Exchange Online.
  67. OneDrive for iOS Gets a Fluent Overhaul July 19, 2019 6:51 am - Microsoft says that they're bringing Fluent Design to the OneDrive for iOS mobile app. Designers might be excited by the prospect of the new graphic elements, but being able to markup PDFs is easily my favorite feature. That's supposed to be even better in the update and that, more than even the revamped camera settings, is what I am looking forward to.
  68. Make a Test Call with Teams July 18, 2019 8:21 am - The Teams Test Call feature calls up a bot to test your audio and camera settings in exactly the way that they're heard and seen during a real meeting. It's a very useful feature that emulates the Check Call Quality feature in Skype for Business Online. It won't improve your looks, but Test Call will at least prove that you can be heard.
  69. Reporting Spam to Make Exchange Online Protection Better July 17, 2019 7:19 am - No one likes getting spam. Although EOP generally does a good job, Office 365 users can help themselves and help others by reporting spam that gets through to their mailboxes using Outlook's Report Message add-in. And if they'd like someone else to report bad mesages, admins can do so through the Security and Compliance Center.
  70. Office 365 Exposed Episode #15 Now Available July 16, 2019 8:07 am - Office 365 Exposed is a not-very-regular podcast covering topics loosely related to Office 365 that we think should be talked about. In episode 15, we discuss the Office 365 for IT Pros book, the MVP program, the deprecation of Search-Mailbox, and the nature of likes in Teams and email among other topics.
  71. Finding Azure Active Directory with Admin Roles Not Protected with MFA July 15, 2019 2:18 am - Microsoft makes a strong case that all Azure Active Directory accounts should be protected with multi-factor authentication (MFA). That's a great aspiration, but the immediate priority is to check accounts holding admin roles. This post explains how to use a PowerShell script to find and report those accounts.
  72. Microsoft Says Teams Has More Active Users than Slack July 12, 2019 8:48 am - A July 11 Microsoft post brings the news that Teams has 13 million daily active users. That number surpasses the equivalent for Slack, so there's much joy in the Teams camp. However, the number is lower than we expected based on the total number of organizations Microsoft reports to use Teams. It might just be the difference between active users and licensed users.
  73. Teams and “@-Less” Mentions July 11, 2019 6:47 am - Teams now supports @-less mentions, meaning that the clients are intelligent enough to monitor user input for names of team members. If a name is found, Teams suggests making it a mention. The only thing you've got to remember is to capitalize the first letter of a name as otherwise Teams regards a name as just another word.
  74. SharePoint Online’s Useful Manage Access Option July 10, 2019 8:04 am - Sometimes it is difficult to understand exactly who has access to a document in a SharePoint Online site. The Manage Access option helps you understand who has access through group membership and sharing links. And if you need to adjust a sharing link, you can do it quickly and easily.
  75. Linking a Form to a Stream Video July 9, 2019 6:24 am - To drive interaction with viewers of Stream videos, you can add one or more Microsoft forms and have the forms appear at different times during the video playback. It's a nice example of how Microsoft combines different bits of Office 365 to add more value to applications.
  76. New Roles Page in Office 365 Admin Center July 8, 2019 7:37 am - Microsoft has introduced a new Roles page in the Office 365 Admin Center. The new page lists all the roles available in an Office 365 tenant and allows admins to quickly see who holds each role, and add or remove accounts from roles as needed. It's a small but important change that is welcome because it makes it easier for tenants to manage permissions.
  77. New OWA Becomes The OWA on July 22 July 5, 2019 6:52 am - Microsoft has announced that the switchover to the new OWA interface will start on July 22 when Office 365 tenants in targeted release will lose the chance to toggle back and forth between the two interfaces. By the end of September, everyone will use the new OWA. Let's hope that Microsoft has fixed all the functionality gaps by then.
  78. Microsoft Breaks PowerShell Command Logging in Exchange Online Admin Center July 4, 2019 8:10 am - The ability to see the PowerShell commands executed by Exchange administrative centers has existed since Exchange 2007. Now something has changed in Exchange Online and the command log is blank. It's sad because many administrators learned to use PowerShell by examining how Microsoft used it to manage Exchange. Let's hope that Microsoft fixes this bug soon.
  79. Teams Compliance Records and Frontline Office 365 Accounts July 3, 2019 7:20 am - Teams does a good job of storing compliance records in Exchange Online mailboxes so that the data is available for Office 365 eDiscovery. But the number of records can impact the mailbox quotas of frontline workers, especially if they send graphics in personal and group chats. Here's some PowerShell to help discover how much mailbox quota is being absorbed by compliance records.
  80. How Teams Service Messages Can Give Away Personal Secrets July 2, 2019 9:06 am - Do people read the notifications posted by Teams to the General channel of a team when someone joins or leaves the membership? Maybe they don't take much notice, but these messages can tell you that someone has joined or left the company. If you think that Teams should have a setting to suppress "add member" messages for a team, consider supporting the User Voice suggestion on the topic.
  81. Announcing Office 365 for IT Pros (2020 Edition) June 30, 2019 10:14 pm - Office 365 for IT Pros (2020 Edition) is now available in PDF/EPUB and Kindle formats. This is the sixth edition of the only eBook that is continually updated to match developments in Office 365. Existing subscribers will get a very attractive offer to renew their subscription for the new edition. Those of you who have never bought Office 365 for IT Pros should do so immediately because it's packed full of practical information.
  82. What’s Happening with the MailItemsAccessed Audit Event June 28, 2019 7:59 am - Microsoft launched the MailItemsAccessed audit event (to capture when email is opened) in January, reversed the roll-out in April, and now might restart sometime in Q3. It's an odd situation that isn't really explained by a statement from Microsoft. Are they going to charge extra for this audit event? Will they be analyzing the events? Or does Office 365 capture too many mail items accessed events daily?
  83. Creating a Dynamic Office 365 Group for Global Administrators June 27, 2019 7:21 am - A reader asks if it's possible to create a dynamic Office 365 group for global administrators. Well, it is and it isn't. Azure Active Directory doesn't give us the ability to execute the right kind of query to find global administrators, but with some out-of-the-box thinking, we can find a way to accomplish the task.
  84. New Teams Files Channel Tab Solves View Limit June 26, 2019 3:51 am - A reader reports that the Teams Files channel tab is only able to display 300 items from a large SharePoint folder. Three hundred seemed like an arbitrary limit, but as it turns out, the new Files channel tab fixes the problem and all will be well once Office 365 completes the deployment to get the new Files Channel tab to all tenants.
  85. Microsoft Reveals Secrets of SharePoint Online Storage June 25, 2019 7:32 am - Have you ever wondered how Microsoft secures SharePoint Online and OneDrive for Business data? Well, a recent article explains it all, and it is fascinating reading. Chunks and keys and blobs and encryption. A must-read article for anyone interested in SharePoint security.
  86. Microsoft Opens New Middle East Office 365 Datacenter Region June 24, 2019 7:01 am - Office 365 is now generally available from datacenters in Dubai and Abu Dhabi to serve Arabian Gulf and Middle East customers. Microsoft hasn't said what services are being delivered from the new datacenters, but it's likely that they will begin with Exchange Online and SharePoint Online.
  87. Stopping New Employees Appearing in Org-Wide Teams June 21, 2019 8:03 am - Org-wide teams are great because they feature automatic membership management. But sometimes you don't want new Office 365 accounts showing up in org-wide teams. The solution is to create the account with some dummy details to mask the identity of the real person and update the account after they join the company.
  88. Important Change to SharePoint Online Retention Policy Processing June 20, 2019 7:49 am - Microsoft is changing how the removal of an Office 365 retention policy affects the data held in the SharePoint Online Preservation Hold Library. Instead of an immediate purge, data will be kept for a period to allow administrators to recover it. Sounds like a good idea and it should help people rescue a situation when someone removes a retention policy in error. That is, if they notice that the policy is no longer in effect for a site.
  89. Removing Office 365 Accounts Fast June 19, 2019 8:33 am - Removing Office 365 accounts is easily done through the Admin Center. You can also restore deleted accounts within 30 days, but what if you want to remove accounts in such a way that they can't be restored? The answer is that it can be done using a two-stage process. And if the mailboxes belonging to those accounts are on hold, they are kept as inactive mailboxes.
  90. Three New Themes Available for Office 365 June 18, 2019 6:24 am - Much to our surprise, this blog is covering the availability of three new Office 365 browser themes. We're only doing this so that we can avoid including it in the Office 365 for IT Pros eBook. We know this will upset some people, especially fans of the unicorn theme, but we really have to draw the line somewhere when deciding what should be in the book.
  91. Tweaking Stream Video Transcripts June 17, 2019 4:15 am - Microsoft Stream, the video service for Office 365, is about two years old and the work that the developers have done in automatic transcription is showing some benefits. We took some videos filmed last week and put them through Stream to discover just what automatic transcription can do - and how useful transcript search is.
  92. Talking Office 365 at ShiftHappens Conference June 14, 2019 12:57 pm - A quick visit to Washington DC included speaking at AvePoint's ShiftHappens conference and taping some videos about Office 365 for Petri.com. The conference was small enough to encourage real interaction between attendees and overall was a very enjoyable event.
  93. Teams Adds Announcement Posts June 13, 2019 1:09 pm - By the end of June, Office 365 tenants around the world will enjoy the chance to use the new announcement post type in Teams. I'm not altogether sure that the new post type will make our lives more productive, but it might brighten some of the boring announcements organizations are prone to make,
  94. No Fun for Users in Yammer Migration to SharePoint Files June 12, 2019 11:46 am - Microsoft says that the migration of Yammer storage for new files in SharePoint will restart in June and finish worldwide by the end of July. That's great, but the migration of existing files is a manual process that can only be described as tiresome and error-prone. But it adds to the allure of Yammer and increases its prestige in the ranks of Office 365 apps. Or maybe not.
  95. Fifteenth Update Released for Office 365 for IT Pros (2019 Edition) June 11, 2019 7:11 am - The 15th update for the Office 365 for IT Pros eBook is now available for download by subscribers. This is the last update before we switch focus to the 2020 edition, due for release on July 1, 2019. We didn't make many changes in this update because we're busy writing for the 2020 edition, but the changes we did make are important and we'd like people to download and use the updated files.
  96. How to Add Shared Mailboxes to Outlook Mobile June 10, 2019 7:19 am - Microsoft has announced that it will deploy the ability to add shared mailboxes to Outlook Mobile by the end of July. But if you want to see the feature early, you can join the Testflight program and install the beta version of Outlook mobile. Using Outlook for iOS with Testflight also forces the upgrade of your Office 365 tenant to the Microsoft Sync Technology.
  97. Shared Mailbox Support Soon for Outlook Mobile June 7, 2019 6:49 am - Microsoft has announced that Outlook Mobile (iOS and Android) will include support for Exchange Online shared mailboxes "in the next several weeks," which probably means early July 2019. The update comes as good news for many people who have been forced to use an IMAP4-based workaround to access shared mailboxes. Microsoft is also making some other changes to improve the Files view and calendar sync in Outlook mobile.
  98. Outlook Increases 500 Shared Folder Limit to 5000 June 6, 2019 8:21 am - Microsoft has implemented a new synchronization mechanism in Outlook ProPlus to deal more efficiently with shared folders. The new approach increases the limit from 500 to 5,000 folders and is a more elegant and precise solution. Users who manage other peoples' mailboxes will appreciate the change after they install build 11629.20196 or later.
  99. New OWA Includes Office 365 Groups Management Interface June 5, 2019 6:40 am - The new version of OWA boasts new abilities for owners to manage Office 365 Groups. The new UI is pretty slick and a welcome upgrade to the previous capabilities. You'll still need to revert to PowerShell to manage some aspects of Office 365 Groups, but not as many times as you used to.
  100. Microsoft Refreshes Teams Files Channel Tab to Expose More SharePoint Features June 4, 2019 7:50 am - Microsoft has refreshed the Files channel tab to expose more functionality for Teams users when working with SharePoint Online document libraries.Office 365 commercial tenants should see the new UI in June 2019. The new Files channel tab is almost at feature parity with the functionality available through the SharePoint browser UI, but it still lacks the ability to expose and edit document properties.
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