The Windows desktop client for Teams monitors text as users type chat and channel messages to detect if they switch language. And if they do, Teams can change language for spell checking. The code runs on the client and no data is transmitted back to base. It’s all very intelligent, but you should warn users that it might happen.
OneDrive clients have access to version history for files stored in SharePoint Online and OneDrive (business and consumer). Until they don’t, which is why I am grumpy today. As it turns out, the feature works on one PC but not another, and that’s super-frustrating.
Teams supports the ability to assign policies to up to 5,000 users with background jobs. This makes it much easier to assign new policies to large groups of users. Unless you like writing your own PowerShell scripts to handle Teams policy assignment, this is definitely something that all Teams administrators need to know about.
When you need to block external access to your most sensitive documents, Office 365 Data Loss Prevention policies and sensitivity labels combine to find and protect the documents. A really simple policy is enough to detect and block external access, and is covered by Office 365 E3 licenses. If you have E5 licenses, you can consider auto-label policies to find and protect sensitive documents at scale.
Once Microsoft 365 Groups and Teams reach the end of their useful life, it’s good to archive them so that their data stays online and available for eDiscovery. A recent request looked for help to archive 600 Groups at the end of the academic year. The script described here might help solve the problem.
The 2021 edition of Office 365 for IT Pros, the world’s best book covering management and deployment of Office 365 is now available (July 1, 2020). The book is completely refreshed with material about SharePoint Online, Exchange Online, Teams, Stream, Planner, OneDrive for Business, Yammer, and all the administrative interfaces (portals, PowerShell, and the Graph). It might take you 30 hours or more to read Office 365 for IT Pros (or so SharePoint tells us), but it will be more than worthwhile.
Microsoft Stream administration include a Manage deleted users option. However, you can’t manage a deleted user until all trace of their account has been removed from Azure AD, which means that you usually must wait 30 days for an account to be hard-deleted. It’s logical, but not in a good way.
Microsoft has extended the temporary increase in the limit for attendees at Live Events from 10,000 to 20,000 until October 1,2020. The extended limit reflects the popularity of online events during the Covid-19 pandemic. It’s just a pity that they didn’t tell more people about the extension.
Among the announcements made by Apple at their annual developers conference is the welcome news that iOS14 will allow you to replace the default mail app and browser. This is great news for people who use Outlook for iOS. And you might even consider Edge as a browser.
Episode 19 of the Office 365 Exposed podcast covers the imminent release of the 2021 edition of the Office 365 for IT Pros eBook. Learn how we put the book together and how we keep track of what’s happening inside Office 365 and the wider Microsoft 365 ecosystem. And how we take this information and incorporate it into the book.