MailTips: Useful Guidance for Good User Email Habits

Exchange Online generates automatic MailTips to advise email creators that recipients are out of offce or the message is addressed to too many recipients. Custom MailTips for mailboxes, distribution lists, and other mail-enabled objects, including language-specific translations, give additional guidance to users as they create messages. Overall, MailTips are worth spending some time on to get right within an Office 365 tenant.

Customizing Privacy Controls for Microsoft Graph Insights with the Graph Explorer

The Microsoft Graph collects huge amounts of signals about Office 365 user activity. Some of that data is used to generate insights into information that might be interesting to users. You can already disable insights in Delve, and now Microsoft allows you to disable insights elsewhere in Office 365. The downside is you’ve got to patch the Graph organization settings to limit insights, and that might just be outside the ability of the average tenant administrator. Unless they use the Graph Explorer to do the job.

Customizing the Office 365 Profile Card with Graph Explorer

Microsoft announced that Office 365 tenants can customize the user profile card, which is nice. The only thing is that an update to the Microsoft Graph is done to apply the customization. Most tenant administrations probably aren’t literate with Graph programming, so that presents a problem. Until you realize that the Graph Explorer can be used to do the job without you needing to write a single line of code.

Petri GET-IT for Teams Virtual Conference

Petri.com is running a free 1-day virtual conference on the topic of Microsoft Teams on August 12. All are welcome to attend. The jokes will be awful, the timing lousy, and the information insightful. That’s a pretty explosive mixture, delivered by experts (well, except me) packed full of knowledge. So much so that their heads swell on an ongoing basis…

Azure AD My Sign-Ins Activity Report Now Generally Available

Microsoft announced that the Azure AD Sign-in Activity Report for end users is now generally available. Good progress has been made since the preview, but some problems still persist. It’s fair to ask end users to review their sign-in activity, but to have a chance of catching problems, the data you ask people to review must be understandable by them, and sometimes the data in this report isn’t.

Microsoft 365 Admin Center Manages Default Authentication Policy for Exchange Online

The Microsoft 365 admin center includes the ability to manage settings for the default Exchange Online authentication policy. You might have other policies to allow selective access with basic authentication to some protocols; these policies must be managed with PowerShell. Authentication policies are part of the journey to eliminate basic authentication from Exchange Online, now expected to happen in mid-2021.

August Update for Office 365 for IT Pros (2021 Edition)

The August 2020 update for Office 365 for IT Pros (2021 Edition) is now available. Subscribers can download the updated files from Gumroad,com. Kindle buyers can ask Amazon to make the update available to them. The August update includes changes to 18 of the 24 content chapters, which is pretty typical for the kind of change that happens inside Office 365.

Microsoft’s Worldwide Push to Convince Office 365 users to Install Outlook Mobile

Microsoft plans to post notices in OWA to tell end users that their Office 365 licenses include Outlook Mobile. The hope is that more people will use Outlook Mobile instead of EAS or IMAP4-based clients like the default iOS mail client. Notices will appear in OWA and later Outlook desktop, but the good news is that you can disable these notices with a simple change to the tenant’s organization configuration for Exchange Online.

Finding Orphaned OneDrive for Business Accounts

OneDrive for Business accounts belonging to ex-employees can be reassigned to others during the deletion workflow, but orphan accounts can accumulate over time. This post describes a PowerShell script to find orphan OneDrive accounts and add a user to the site so that anything there can be retrieved.

Backing Up Exchange Online Mailboxes to PSTs Continues to be an Awful Idea

Characterizing backup of Exchange Online mailboxes to PSTs as brain-dead might have been harsh, but it’s an accurate assessment of the worth of this idea. Plenty of cloud-based backup offerings exist that can process Exchange Online data more securely and at scale. If you want to backup Office 365, stay away from PSTs and use a different product, after asking some questions to ensure that the backups deliver the value you expect.