URLs Needed for Office 365 Content Searches
The topic of how best to find the URL of someone’s OneDrive for Business account arose in the context of Office 365 content searches. You need to know the URL of any SharePoint Online site or OneDrive for Business account before you can include it in the locations scanned by a content search (Figure 1), eDiscovery case, or Office 365 retention policy.
Finding URLs for SharePoint Sites
Finding the URL of a SharePoint site is straightforward, especially if the site is connected to an Office 365 Group (team). You can:
- Open the SharePoint site from the group or Teams and note the URL.
- Run PowerShell to find the URL.
- Look at the site details in the SharePoint Admin Center to find the URL (Figure 2).
We can find the URL with the SharePoint Online PowerShell module or the Exchange Online module. First, here’s SharePoint Online where we use the filter parameter with the Get-SPOSite cmdlet to find all sites containing “Ben” in the URL:
# Find SPO Sites with Ben in the URL Get-SPOSite -Filter "URL -like 'Ben'" Url Owner Storage Quota --- ----- ------------- https://tenant.sharepoint.com/sites/benowensteam 26214400
The Get-UnifiedGroup cmdlet in the Exchange Online module can return details of any group-enabled site:
# Get SPO details from group
Get-UnifiedGroup -Identity "Ben Owens Team" | Format-list share*
SharePointSiteUrl : https://tenant.sharepoint.com/sites/benowensteam
SharePointDocumentsUrl : https://tenant.sharepoint.com/sites/benowensteam/Shared
Documents
SharePointNotebookUrl :
Finding URLs for OneDrive for Business Accounts
The OneDrive for Business Admin Center doesn’t list OneDrive accounts: neither does the SharePoint Admin Center. However, we can find the URLs as follows:
- By accessing a user’s Delve profile and following the link to their OneDrive account.
- With PowerShell.
PowerShell is probably the easiest method because you can create a list of all OneDrive for Business accounts in the tenant and keep it for easy reference. After connecting to the SharePoint Online PowerShell module with an administrator account, run this command to generate a CSV file with all the links. Figure 3 shows an example of what the CSV file contains.
# Get list of OneDrive for Business accounts and export them to CSV file Get-SPOSite -IncludePersonalSite $true -Limit all -Filter "Url -like '-my.sharepoint.com/personal/'" | Select Owner, URL | SOrt Owner | Export-CSV c:\temp\OneDriveSites.csv -NoTypeInformation
Apart from being a useful reference, generating a list of OneDrive accounts also allows you to identify any accounts belonging to long-deleted accounts that should no longer be online (I found a couple from 2013).
Tracking down tips like this can be very time-consuming. Wouldn’t it be much better to be able to consult a comprehensive, always up-to-date manual. Something like the Office 365 for IT Pros eBook?
Well said 🙂 if you need team sites as well, the trick is hidden in this script: https://www.lieben.nu/liebensraum/2019/08/max-path-length-in-sharepoint-online-onedrive-for-business-and-teams/
Is there a way we can use wildcards in url filter to export ?
Have you tried? And in any case, you can filter the URLs returned by OneDrive to select just the ones you want to export to the CSV.
we have model driven app in which they are trying to migrate data from another source. we have created a custom table and on the columns they enabled the “Setting up SharePoint document management” setting. we mentioned the connection between the Power Apps table and SharePoint only activates when the record is opened through their Model driven app.
we would like to know if there is a way to get the SharePoint link of a record without having to open each of the records as this would be way too time consuming.
Is there any method available to do a regex search on SharePoint URLs from a Site Hub, so that users can exclude and include various Site and/or Document Library names from the returned file name results?
I don’t think so…