Microsoft’s service description for OneDrive for Business promises “beyond 1 TB, to unlimited” storage. In reality, most enterprise Office 365 accounts have 5 TB storage and won’t need to go further. But you can… first to 25 TB and then even more in the form of SharePoint sites. You just have to talk nicely to Microsoft support.
Do you need to find out who updated a SharePoint Online or OneDrive for Business document? Use PowerShell to search the Office 365 audit log for document events and the complete history is available. Well, at least the last 90 days’ history – or 365 days if you have the necessary licenses.
PowerShell modules are often updated regularly to add new features and functionality. When the time came to update the Azure Active Directory preview module to 18.104.22.168, things didn’t work so smoothly because the files for the previous version of the module had ended up in OneDrive for Business. The moral of the story is that there’s a reason why the Scope parameter exists for the Install-Module cmdlet.
Word users range from casual to professional writers. Those involved in collaborative co-authoring can now @mention others in comments. The feature is available in Word and PowerPoint (click to run) and the Office Online apps now and Excel desktop is due to get it too. Documents must be stored in SharePoint Online or OneDrive for Business to allow @mentioned people access the files.
The OneDrive development team has announced that the roll-out of differential sync is now complete. Large files can synchronize without difficulty because only the changed bits need to be transmitted to the server. This isn’t an excuse to start uploading MP4 files to OneDrive, but you can now do it more easily.
We all store lots of information in the cloud and sometimes it is hard to find work that needs to be resumed or finished. OneDrive for Business and SharePoint Online now boast the ability to mark files and folders for later. The two apps share a common list and make it easy for users to find work that they need to return to.
You can use PowerShell to configure a customized per-site Anyone sharing link period for different sites. Public sites might have a 365 day period while more confidential sites might have a more restricted period. All it takes is the Set-SPOSite cmdlet to set the necessary properties and you have a customized policy.
OneDrive for Business owners could exclude their sites from Office 365 searches but they can’t any longer after Microsoft acted to remove the capability from OneDrive site settings. All OneDrive for Business sites are now indexed and available to Office 365 searches.
Lots of announcements and other news flowed at the Microsoft Ignite 2019 Conference. Here’s a YouTube playlist for four short videos about interesting topics from the conference. We cover Office 365, Exchange Online, OneDrive for Business, and the famous “Office 365 substrate.”
OneDrive for Business now allows users to generate an external sharing report. The report is designed to help people understand what files are shared in their account. The report generates a CSV file that has lots of data, but you need to understand how to make sense of the data.