From a SharePoint perspective, the big news is that SharePoint will soon be able to deal with encrypted content more elegantly than is possible today. After applying sensitivity labels with an Office app (desktop, mobile, or online – see Figure 1), SharePoint Online can index document content protected with a sensitivity label that invokes encryption (through rights management). Support for sensitivity labels in the Office Online apps also co-authoring of protected content.
Figure 1: Office Online apps support Office 365 Sensitivity Labels
Being able to index protected content is a big change. Up to
now, SharePoint could only index the document metadata (like the subject or
topic fields) of protected documents and the content remained inaccessible.
Now, administrators will be able to search protected documents using Office 365
content searches (just like they can search protected email today). Naturally,
users will also be able to search sites for protected content, but only content
they have permission to access.
Protected documents downloaded from SharePoint sites retain
their protection because the protection settings are part of the document metadata
that apps respect inside or outside Office 365.
DLP and Protected Content
Along with search, Office 365 Data Loss Prevention policies
will be able to examine protected content and apply policies to content found
to violate policies because of the presence of sensitive data such as credit
card or social security numbers.
Sensitivity Labels and Document Properties
One thing you won’t be able to do (for now) is apply a sensitivity label by editing document properties in the same way you can apply a retention label today. SharePoint’s new functionality concentrates on the storage and management of content marked with sensitivity labels instead of the direct application of the labels. However, you can expose a new Sensitivity column in document views to highlight protected documents (Figure 2).
Figure 2: SharePoint Online has a new Sensitivity Column
SharePoint Online and Information Barriers
Most of what’s described above will be in public preview from November 20. Private previews are spinning up for more advanced functionality, like the ability to auto-apply sensitivity labels to documents based on their content. Also in private preview is SharePoint Online support for Office 365 Information Barriers. In this implementation, SharePoint will block sharing of documents with people inside the organization if mandated by an information barrier policy.
Expiring External Access
Finally, SharePoint is
introducing new controls to allow organizations to set expiration periods for
external access to content. You’ll be able to define how long a sharing link
should last for external people. Once the period elapses, they lose access to
the shared content. Lots of good stuff!
Stay up-to-date with developments in compliance across Office 365 with the Office 365 for IT Pros eBook.
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do you know what the licensing requirements are for “Sensitivity Labels and Document Properties”? i.e. E5
You need E3 to manually apply a sensitivity label to a document through Office apps. Any of the auto-labelling functionality needs E5.