Outlook Can Schedule Meetings to End Early, But Will Users Respond?
Poor, badly-organized meetings suck the lifeblood out of an organization. You know the type I mean: attended by too many people, most of whom spend the entire meeting processing email or answering Teams conversations, no or unspecific agenda items, no drive to achieve consensus and decision, and so on. It doesn’t matter if these meetings are in-person or electronic, they’re still a horrible waste of time.
Setting the Outlook option to end appointments and meetings early
Which brings me to an option introduced in Outlook for Windows click-to-run build 1902 onward (I’m currently using build 1903 from the monthly channel (targeted) – you might have a different version). In Calendar settings, you can opt for meetings and appointments to end a few minutes earlier than the traditional 30- or 60-minute finish. The idea is that you can finish up one meeting and be in good time for your next appointment.
Apart from saying “awesome” a lot, Office 365 for IT Pros author Ståle Hansen, is very enthusiastic about LifeHacks, which is apparently a way to use OneNote to do most wondrous things to organize your life better. Perhaps ending meetings and appointments five or ten minutes earlier qualifies as a lifehack, but I rather think not.
The sad fact is that software might schedule meetings to occur at certain times and to last a set period, but humans often ignore the best intentions expressed in a meeting notice. People turn up late, barge in without excuse, disrupt the flow of the conversation with inane or inarticulate comments, and generally conspire (inadvertently) to run bad meetings. Outlook’s new option will give you the satisfaction of organizing your calendar better, but it will do nothing to make meetings go smoother.
If you’d like to see the Northern Lights, you can meet Ståle and myself (and lots of other good speakers) at the Experts Live event in Oslo, Norway on May 29. I’m going to hear Ståle say awesome some more while he’s going to tolerate me talking about Office 365 governance. It’ll be awesome. And if you can’t make the conference, read the Office 365 for IT Pros eBook from beginning to end. It’s only 550,000 words… especially Chapter 10, which covers Office 365 clients.
With our 365 web-client owa we have a setting to end meetings X-minuters early, so can do 25 or 55 minute meetings for example, like so: Settings: Calendar: Events and Invitations: (put [X] by “End Appointments and Meetings Early” and choose 5 minutes. Still no word on outlook-for-macintosh app.
You can also do this as a Mac user. Not through the Mac app, but through the O365 web interface: Settings > View all Outlook settings > Calendar > Events and Invitations…
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Is there any way to do this via the mac app?
You might want to update the article, the feature was released in 1902. 1812 does not have it.
https://docs.microsoft.com/en-us/officeupdates/monthly-channel-2019#version-1902-march-4
Thanks, Duly updated. I hate typos and love suppressing them.
With our 365 web-client owa we have a setting to end meetings X-minuters early, so can do 25 or 55 minute meetings for example, like so: Settings: Calendar: Events and Invitations: (put [X] by “End Appointments and Meetings Early” and choose 5 minutes. Still no word on outlook-for-macintosh app.
You can also do this as a Mac user. Not through the Mac app, but through the O365 web interface: Settings > View all Outlook settings > Calendar > Events and Invitations…