Teams Pop-Out Windows for Chats and Meetings

Teams supports pop-out windows for personal and group chats, including those with federated users and Skype consumer users. From June, Teams will support pop-out windows for meetings and calls too. Microsoft plans to roll-out the new meeting window slowly and users will have the choice to use the current or new implementation until August. At that time, pop-out windows for calls and meetings become the norm.

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Custom Background Images for Teams Meetings

Teams supports the selection of an image to use as the background for meetings. For now, you can choose from a set of images selected by Microsoft, but soon users will be able to upload their own images and use them in Teams meetings. While we wait for Microsoft to complete some work on admin framework to control image upload, a workaround is available to use custom images today.

Why Teams Can’t Schedule Meetings with (Some) Teams

You can use Microsoft 365 Groups and distribution lists to schedule meetings in the Teams calendar app, but sometimes you can’t schedule meetings with Teams. That sounds odd, but it’s because of the way that Teams selects groups from the Exchange Online GAL to show to users in the “picker” control to select meeting attendees. You can make changes to have Teams show up in the GAL, but that might not be enough if you want everyone in the team to receive meeting invitations.

Office 365 for IT Pros June 2020 Update

Office 365 for IT Pros Book Cover

The June 2020 update for Office 365 for IT Pros, the world’s best and only constantly updated book about Office 365 is now available. Subscribers can download updated files from their Gumroad account. If you’ve bought the Kindle version from Amazon, you can ask them for the updated files.

Tracking Video Uploads to Stream

Microsoft Stream will tell you how much of the tenant storage allocation has been consumed by uploaded videos, but not who’s uploading the videos. You can find out by looking for video upload events in the Office 365 audit log. Once found, it’s a matter of processing the events to extract useful information!

Teams Meetings and Group Chat Limit Bumped to 350 Participants (Temporarily)

Microsoft is raising the limit for Teams meetings and group chats to 350 participants. The group chat limit was increased to 250 in early May. The new increase is temporary and Microsoft will review it in September to decide whether to keep it at 350. The update is already rolling out and should be available worldwide in mid June.

Outlook Makes Online Meetings the Norm

Changes coming in May and June will allow organizations to make online meetings the norm when created by OWA or Outlook mobile clients. You can control the feature at the organization level and allow individual mailboxes to override the organization setting.

Limiting Who Can Present in Teams Meetings

A new setting available in Teams meeting policies allows Office 365 tenants to have per-user control over who can present at meetings. You might want to do this to stop guests presenting. or to limit some people from inviting others to present. I’m not quite sure what the use case is, but no doubt some people will find great value in the new setting.

Use Office 365 Audit Data to Highlight Unused Permissions

I’ve written many articles to explain how to use the Office 365 audit log to report different aspects of the platform. But taking action is much better than just reporting. In this post, we explain how to take a report generated from the Office 365 audit log and use it to drive some actions. In this case, removing the SendAs permission from people who aren’t using it.

OneDrive for Business and its Unlimited Storage

Microsoft’s service description for OneDrive for Business promises “beyond 1 TB, to unlimited” storage. In reality, most enterprise Office 365 accounts have 5 TB storage and won’t need to go further. But you can… first to 25 TB and then even more in the form of SharePoint sites. You just have to talk nicely to Microsoft support.

Using Microsoft Whiteboard with Teams

Whiteboard is a digital canvas application that can be loaded into Teams meetings to allow participants to share and develop ideas. The app available in Teams isn’t the most functional way to interact with Whiteboard, what whatever version you use can draw and sketch ideas to share with team members and other people within an Office 365 tenant.

Handling Sensitivity Label Mismatches in SharePoint Online

Support for sensitivity labels is generally available for SharePoint Online. Users can apply labels to classify and protect documents, but a mismatch can happen between labels applied to documents and the sites where the documents are stored. When this happens, SharePoint Online emails site owners to tell them that a mismatch exists.