We all store lots of information in the cloud and sometimes it is hard to find work that needs to be resumed or finished. OneDrive for Business and SharePoint Online now boast the ability to mark files and folders for later. The two apps share a common list and make it easy for users to find work that they need to return to.
The Get-SPOSite PowerShell cmdlet is used to fetch details about SharePoint Online sites. It works well, but some recent functionality upgrades means that script writers need to be more precise about how they use the cmdlet. Most scripts don’t need to process redirect sites or the sites belonging to Teams private channels, so why would you ask Get-SPOSite to fetch these sites?
You can use PowerShell to configure a customized per-site Anyone sharing link period for different sites. Public sites might have a 365 day period while more confidential sites might have a more restricted period. All it takes is the Set-SPOSite cmdlet to set the necessary properties and you have a customized policy.
OneDrive for Business owners could exclude their sites from Office 365 searches but they can’t any longer after Microsoft acted to remove the capability from OneDrive site settings. All OneDrive for Business sites are now indexed and available to Office 365 searches.
At the Microsoft Ignite 2019 conference, Microsoft described how SharePoint Online will use Office 365 compliance features such as sensitivity labels and information barrier policies to better protect information stored in SharePoint sites. The Office Online apps also gain support for sensitivity labels. The new features will enter a mixture of public and private previews starting November 20.
It used to be more difficult to generate a report about the storage used by OneDrive for Business sites in an Office 365 tenant. Now it takes just a few lines of PowerShell. Here’s an example of a simple but powerful script to do the job.
If you want to include SharePoint Online and OneDrive for Business locations in an Office 365 content search, you need to know the URLs of the target sites. Finding the URLs can be problematic, but here’s some easy ways to do the job. PowerShell, as usual, comes up trumps…
Users of the Office ProPlus semi-annual channel will soon see that save to cloud locations is now the default. Microsoft hopes that this will result in more files being saved in SharePoint Online and OneDrive for Business. Whether the change will make any difference to a user depends on how they use Office and where they save files. In general, it’s just another step forwards to move everything to the cloud.
Microsoft has released new OneDrive file viewers that are turning up in Teams clients. The new viewers are more intelligent and make it easier to work with files, especially Office documents. However, even intelligent viewers can only function when a solid network connection is available and often a local synchronized copy of Teams files is the way to work.
It’s easy to create a list of group-enabled SharePoint Online sites using the Get-SPOSite cmdlet. But it’s much more interesting to probe a little deeper to uncover extra information about the group using the GroupId property returned if you specify the Detailed parameter. This post explains a PowerShell script written to examine the possibilities, including how to highlight sites belonging to deleted groups that are kept by retention policies.