Office 365 usage data for several workloads is available through the Microsoft Graph. A PowerShell script is available to grab Graph data and use it to figure out if accounts are in active use. V1.2 of GetGraphUserStatisticsReport.PS1 is available in GitHub and should be better performing when processing thousands of accounts.
A recent change to Teams search means that matching files are included in the autosuggested list generated as users type in search terms. It’s a small but good change. The files data comes from SharePoint Online sites the user can access and their personal OneDrive for Business account.
Microsoft 365 Groups are used by applications like Teams and Yammer. The PowerShell Get-UnifiedGroup cmdlet finds groups, but can it find the groups enabled for Teams and Yammer? Here’s some idle musing on the topic which might or might not interest you.
A change made to an Office 365 retention policy for Teams personal chats in the KPMG tenant removed data for 145,000 users. That’s unfortunate, and it underlines the need for admins to understand how retention policies work. Maybe the people involve did and it was a simple slip that could happen to anyone, but perhaps it will cause tenant admins to reflect on how they make changes to organization configurations.
Teams channel conversations are composed of threads formed by base topics and replies. Unfortunately, the Teams client UI makes it easy for users to add topics when they should post replies. The good news is that the Teams development VP at Microsoft has admitted that something needs to be done. That, and a positive response to a User Voice request, makes us think that something will happen soon.
Office 365 Tenants need to stop people using Internet Explorer. On November 30, Teams stops support for IE11; nine months later, the rest of the Microsoft 365 apps cease support. According to Microsoft, the only browser in town is the new Edge (which has an IE mode), but most will keep on using Chrome, Firefox, Brave, or Safari as they do today.
Some recent small changes in Teams will make users happy because the product’s fit and finish is improving. Speaker attribution for live captions makes conversations easier to follow and faster updates from Exchange mean that out of office notifications and change in presence states are picked up faster. These aren’t earthshattering changes, but they do make Teams more pleasant to use.
The need (or not) for a backup solution for Office 365 data is hotly debated. Although good reasons can exist for buying a backup service, some of the reasons advanced by backup vendors are classic FUD (fear, uncertainty, and doubt). A recent report issued by a major backup vendor contains some points that deserve close examination. Here’s what we think.
Power Automate (Flow) can forward email from Exchange Online mailboxes to external recipients. This isn’t a great idea if you want email kept within the control of your data governance framework. Power Automate now inserts x-headers in the email it sends, which allows the use of transport (mail flow) rules to detect and reject these messages if required.
Office 365 notification MC220283 says that Microsoft has retired support for organizations to audit Sway activities. In other words, no more Sway events in the Office 365 audit log. This might or might not be a problem for your tenant, depending on how much use you make of Sway and if you have the necessary licenses. But the real problem is the lack of communication before Microsoft removed the feature. That’s not good.