Office 365 Tenants need to stop people using Internet Explorer. On November 30, Teams stops support for IE11; nine months later, the rest of the Microsoft 365 apps cease support. According to Microsoft, the only browser in town is the new Edge (which has an IE mode), but most will keep on using Chrome, Firefox, Brave, or Safari as they do today.
The Electron-based Microsoft Teams has a reputation of being a memory hog. Does the moniker fit? Well, it all depends on how you view how the Chromium memory model works. Some won’t like the way memory is grabbed to cache data while others will think it quite reasonable to use available memory in this way.
The Plenom Busylight is a small LED light that plugs into a USB port on your computer and changes color to reflect your presence status in Teams, Skype, Zoom, Jabber, or several other UC clients. It’s well worth the price to signal when you’re busy to people whom you share your home with.
If you look at your Teams activity feed, you might notice some notifications automatically generated because “you might be interested.” The suggested and trending notifications are intended to drive user engagement, which is nice, but experienced users who already have a busy activity feed might want to disable these notifications.
Microsoft says that the number of Teams daily active users is now 44 million, with 12 million of that growth coming in the last week due to the rush to work from home. Perhaps even more impressive is the growth in large deployments, with 650 companies now having 10,000 Teams users and 20 with more than 100,000.
Teams and Skype consumer users can now chat together if the Office 365 tenant configuration allows. Text-only chats and VOIP calls are supported. Teams users have the opportunity to see what Skype consumers have to say before they accept a connection. It’s all part of making sure that Skype for Business Online users can move to Teams without losing connections.
Microsoft has announced their intention to create an org-wide team for new small to medium tenants with under 5,000 users. This might help Teams, but it’s a horrible idea on many levels. Microsoft has no idea whether a new tenant wants to use Teams at all, so stuffing Teams down their throat doesn’t seem wise.
Have you ever been in a to-and-fro email conversation that never gets anywhere fast? It might be better to transfer to Teams, and that’s what the Outlook Reply with IM feature does. Instead of battling through multiple replies, you discuss matters in a Teams chat and hopefully end up with a good resolution. At least, that’s the plan.
After a long delay, Microsoft has started to deploy the new Teams Files channel tab experience to Office 365 tenants. The new experience is more functional than the old, even if it doesn’t offer the complete set of features available in the SharePoint Online browser interface. You should see the new tab interface very soon if it’s not already in your tenant.
The Office 365 compliance framework can now to place holds on Teams compliance records created for conversations in private channels. You simply have to place holds on the mailboxes of members of the private channels and hope that no one removes the members from the tenant. If they do, the hold lapses, which seems like a pity.
Microsoft has given the Teams desktop and browser clients an “enhanced scheduling experience.” In other words, the form used to create meetings is better than before. It’s true that the new form looks a lot like Outlook and makes it easier to set up meetings, but don’t think of Teams as the equal of Outlook in calendar management, because it isn’t.
After a couple of years, it’s time to update the Office 365 Groups and Teams Activity Report script. Written in PowerShell, the script analyzes the groups in an Office 365 tenant to figure out if each group or team is in active use. Because it’s a PowerShell script, you can amend the code to your heart’s content.
Teams and SharePoint Online share a connection through the Files Channel tab. Unfortunately, if you rename the URL of a SharePoint site, the connection broke. The good news is that Microsoft has now fixed the problem. Some pesky bugs got in the way, one of which stopped the connection being restored. But the developers persisted and the final bug was fixed last week.
Publishing SharePoint Online content to Teams is a great way to make users aware of important information. The standard SharePoint web part makes it easy to publish content from the site belonging to a team. Things are a little more difficult when you want to publish content to a team from a different site. Fortunately the website tab comes to the rescue.
The Microsoft Immersive Reader exists to make messages more readable for those who need a little help. It’s built into Office apps like Teams and OWA. Most people don’t know this or don’t need to use the reader, but those who do need support to access and understand text will find the Immersive Reader very helpful.
In a session recorded at Microsoft Ignite 2019, Tony Redmond discusses the question of will Microsoft Teams take over from email. The session covers the strengths and weaknesses of both technologies and makes recommendations for how organizations can take full advantage of Teams and email.
Teams is all about open communication, but sometimes you just want to make a statement and not have a conversation. You can do this by restricting replies to a topic, in which case only the original author and channel moderators can reply. And if moderation isn’t used for a channel, team owners take that role.
The Teams desktop and browser clients now offer the ability to filter personal chats and channels. Filtering is a useful feature, but it does draw the attention to the lack of precision in the Teams search function that really needs a revamp if Teams is to be taken seriously as a “hub for teamwork.”
The Teams desktop and browser clients now boasts the ability to report per-team and cross-team analytics. The information is interesting (at least the first time you look at it), but some doubts remain about its accuracy when the different methods of reporting are checked against each other. I’m sure it’s nothing more than timing, synchronization, or something else getting in the way.
The ability for a Teams user to contriol the notifications they see for channel conversations is being expanded with a new option to mute specific conversations. This is useful when you’ve contributed to a conversation that becomes very chatty and floods your activity feed with updates. Direct @mentions and reactions to your replies still get notified even when a conversation is muted.
Microsoft Teams now supports the ability for users to pin their most important channels to the top of the teams list in the desktop and browser clients. Pinning channels is a good way of tracking what’s happening in critical channels, especially when you belong to some chatty channels whose conversations might swamp your activity feed.
Being able to generate a report of mailbox activity is nice, but being able to filter the report to find potentially inactive mailboxes and post that information to Teams is even better. A recent Petri.com article explains how to generate the report; in this post we explain how to extract information from the report to and post updates about inactive users to Teams.
Microsoft is rolling out the ability for Teams clients to define a secondary ringer for inbound voice calls. The new feature will start appearing in Office 365 tenants from mid-September and the roll-out will complete in mid-October. Having the ability to signal inbound calls on multiple devices is a big thing for some organizations; in others, people don’t know about secondary ringers and the new feature will pass by without any notice.
Stream now boasts fast access to the video files captured for recordings of Teams meetings. This is a good step because it can be hard to find a specific recording among a mass of other videos. At least, it can be if you manage many videos, which perhaps isn’t the case for the average Office 365 user.
The new Teams Calendar app gets a new feature called Meet Now to create on-demand or ad-hoc meetings that don’t need to be scheduled in anyone’s calendar. There doesn’t seem to be any reason not to allow users to use Meet Now, but if you need to block the feature, you can edit a Teams meeting policy and assign it to the unfortunate users.
Teams is now included in Office ProPlus installations for Office 365 users. However, not everyone wants or needs to use Teams. Here’s how to stop Teams being installed or starting automatically each time a PC boots. You don’t need this information if you’re one of the 19 million people who use Teams, but you might just not be in that category…
Microsoft Teams is getting a new calendar app to replace the cheap-and-cheerful meetings apps used up to now. Although the calendar app boasts new views and actions, it’s not the same or as powerful as the Outlook calendar. That being said, for many people, the new Teams calendar will be quite sufficient.
The topic of Teams tenant-to-tenant migration generated a lot of reaction after an article published last week. This lead to a chat with AvePoint, who have a product similar to BitTitan. What was interesting is that AvePoint use the same API to backup Teams. Although the backup isn’t as functional as you want and definitely not designed for backups, you do end up with data backed up that can be restored. The solution is imperfect, but it is available now.
Microsoft has released new OneDrive file viewers that are turning up in Teams clients. The new viewers are more intelligent and make it easier to work with files, especially Office documents. However, even intelligent viewers can only function when a solid network connection is available and often a local synchronized copy of Teams files is the way to work.
Teams App Permissions policies allow Office 365 tenants to exert a fine degree of control over the apps users are allowed to install. You can amend the default policy or create new policies and assign the policies to user accounts through the Teams Admin Center or with PowerShell.
If you run a WordPress site, you might like to install the Share to Microsoft Teams plugin, an extension written by MVP Joao Ferreira to post content from the site to a targeted channel in a team. You must be logged into Teams before the post succeeds, but if you are, it’s a really easy way to share great content with team members.
Teams allows users to decide how they receive notifications about new messages posted in a channel. You can opt for notifications to appear in the activity feed or as a “banner” pop-up. And for busy channels, you might decide not to have any notifications at all.
Microsoft is rolling out a change to make presence changes within Teams happen in “real-time.” The update will come as a relief to users who have been exasperated at the slowness of some presence changes today, especially if they’ve come from Skype for Business Online where presence updates happen promptly.
On July 30, Microsoft announced the retirement of Skype for Business Online with effect from July 31, 2021. Two years seems like a long time to prepare, but it’s amazing how time passes when you’ve got lots to do. Microsoft, ISVs, third-party consultants, and customers all have lots of work to do to prepare for the transition.
Office 365 Activity Alerts don’t seem to be working too well these days. At least, that’s what we found when we tried to create an alert for Teams creation events. Never mind, PowerShell will do the job as we can quickly whip up a PowerShell script to find audit records for team creations and put them into an email.
Teams has added the ability for moderation of channel conversations. If you moderate a channel, only team owners can post new conversations and you can restrict things even further by stopping members, bots, and connectors posting. It’s a feature that helps to control communication in channels intended to publish and share information.
The Teams Test Call feature calls up a bot to test your audio and camera settings in exactly the way that they’re heard and seen during a real meeting. It’s a very useful feature that emulates the Check Call Quality feature in Skype for Business Online. It won’t improve your looks, but Test Call will at least prove that you can be heard.
A July 11 Microsoft post brings the news that Teams has 13 million daily active users. That number surpasses the equivalent for Slack, so there’s much joy in the Teams camp. However, the number is lower than we expected based on the total number of organizations Microsoft reports to use Teams. It might just be the difference between active users and licensed users.
Teams now supports @-less mentions, meaning that the clients are intelligent enough to monitor user input for names of team members. If a name is found, Teams suggests making it a mention. The only thing you’ve got to remember is to capitalize the first letter of a name as otherwise Teams regards a name as just another word.
Do people read the notifications posted by Teams to the General channel of a team when someone joins or leaves the membership? Maybe they don’t take much notice, but these messages can tell you that someone has joined or left the company. If you think that Teams should have a setting to suppress “add member” messages for a team, consider supporting the User Voice suggestion on the topic.