Teams depends on Microsoft 365 groups. You can add groups as meeting attendees and expect that members of those groups will receive meeting invitations. But they won’t unless you update group settings to force Office 365 to send invitations to all members. The job is easily done with PowerShell, and we show how in this post.
In an update posted to Teams User Voice, Microsoft said that they had enabled offline capabilities for messaging with access to recent chats and channel conversations. This is good, but the problem is that Teams is much more than chats and offline access remains problematic for many of the components people access through Teams. Until all apps support offline access, functionality will remain limited.
Among some interesting statistics offered at the Ignite 2020 conference, we learned that 79% of Microsoft 365 groups successfully auto-renewed because of their activity. That leaves 21% of groups which didn’t meet the bar to be automatically renewed. Only groups within the scope of an expiration policy are included, but even so millions of groups weren’t renewed. Is that a problem?
Microsoft says that the new EAC is ready to use. While we don’t deny the fact, we think some of the magic that existed in previous portals has gone. PowerShell is replaced by the Graph as the foundation for the EAC. Progress happens, but it’s sad when a feature like command logging is left in the mists of the past.
The latest build of the Microsoft Teams desktop and browser clients include the ability for users to see the essential details of calendar events through a “peek.” Single clicking on an event exposes the most commonly used information and some command buttons. It’s a quick and easy way to find out what you need to know about an event. Also, Teams has finally shipped two features announced in June and July, examples of how things sometimes get delayed for different reasons.
The latest update for the Teams admin center includes the ability to manage the permissions used by third-party apps to access data via the Microsoft Graph. The updates also include the ability to manage resource specific consent (RSC) for Teams apps. While third-party apps ate the obvious target, LOB apps created by tenants are managed in the same way.
Teams is introducing a new Offline presence status this month to allow users to continue working while appearing unavailable and uncontactable to coworkers. The new status behaves differently to the Do Not Disturb presence, which gives coworkers some hope that you’ll soon be online and available.
The Office 365 audit log is a great source of information about what happens inside a Office 365 tenant. Searching the audit log takes practice, but it turns up lots of insight. This article covers how to use the ObjectIds and FreeText parameters to find information about what happens to an object,
OWA calendar settings include the option to make online meetings the default. You can control whether online meetings are the default at an organization and mailbox level. Outlook desktop relies on system registry settings to know if online meetings should be created. An add-in loaded is loaded automatically to insert the neceessary data to make a meeting online if necessary.
Following some recent criticisms of how some ISVs use FUD to convince Office 365 tenants that they need backup services, AvePoint asked Office 365 for IT Pros to debate the issues. We go toe-to-toe on Wednesday, October 7 at 10 AM EST in a free online debate. Come along and join the fun.
Microsoft Teams allows meeting organizers to control if attendees can unmute themselves during meetings with a new control introduced in October 2020. The new control is likely to be more popular in education settings than in the corporate world, but sometimes it’s nice to be able to take control and stop someone speaking.
Microsoft has updated task labels in the Office 365 Planner app to make the labels more accessible and obvious (and therefore more useful). Changes due to arrive soon include an increase in the number of labels from six to 25, more intelligent attachments, and an upgrade to the Teams integration to allow tasks be created from chats and conversations.
The ability to create new Teams using customizable templates is now rolling out to Office 365 tenants. Microsoft provides 13 out-of-the-box templates and tenants can add their own to meet their needs. Microsoft thinks that templates will help standardize the design of Teams and drive best practice. Time will tell.
The October 2020 update is available for Office 365 for IT Pros, the most comprehensive and up-to-date coverage of Office 365 and its applications available for tenant administrators and solution architects. Subscribers can download the book from Gumroad.com (EPUB/PDF) or Amazon (Kindle). Please download and use the latest update to ensure that you work with the latest news.
Microsoft announced that Teams meetings will support breakout rooms in Q4 2020 for commercial, education, and GCC Office 365 tenants. The new feature allows up to 50 sub-meetings (breakout rooms) to be created from a meeting. The meeting organizer can then assign people to rooms, which then host discussions. The rooms can be started and closed as needed, and participants in each room can share information with each other just like a regular Teams meeting.
Exchange Online supports dynamic distribution lists, a great way to address sets of recipients found by resolving a filter against the directory. In this example, we explore how to create a dynamic distribution list to address mailboxes marked as preferring a specific beverage. It might even be useful some day!
SharePoint Online now boasts the Add shortcut to OneDrive feature, which is a very usefuil way to assemble a set of points to important SharePoint folders in OneDrive. While Microsoft Search can find documents and Delve can display a set of documents added to boards, being able to find all your important folders in OneDrive for Business is a very effective way to have fast access to your most important files.
At the Ignite 2020 virtual conference, Microsoft ISV Code Two Software demonstrated a new Outlook API to make email signature management easier across all Outlook clients. The Signature API supports web add-ins that work on all Outlook platforms to allow users to select which corporate email signature to apply before sending messages. The new API should be available at the end of 2020 and we can expect updates from multiple ISVs in the email signature management space to exploit the new capability.
Outlook for Windows has supported Microsoft 365 Groups since 2015. The developers chose a seen/unseen model for Groups, but now Outlook has switched to a read/unread model, meaning that the unread counts for Groups can suddenly seem much higher than before. It’s a one-time change that aligns Outlook desktop with OWA and Outlook Mobile and there’s an easy way to set all unread items to be read. But you might want to tell people that this change is coming!
The Active Directory schema includes a drink attribute. This didn’t make the transition to Azure AD, but you can use one of the custom attributes to make drink show up on Microsoft 365 profile cards. This might not seem like a good use of your time, but it’s actually an illustration of how to put the Microsoft Graph Explorer tool to good use.
Version 2.0.4 of the Exchange Online Management PowerShell module is now available for download from the PowerShell Gallery. The new release contains many useful enhancements including support for Ubuntu Linux and several versions of MacOs.
Apple allows iOS14 users to select a different email app to be the default. The switch to Outlook is easy, and you can also pin Outlook to the Home Screen to make it easier and faster to access the app. Remember to check for users running iOS12 because Microsoft no longer supports these devices are for Outlook updates. Fortunately, PowerShell helps to find devices running iOS12 by checking their mobile device connection status.
Microsoft has launched version 1.1.6 of the PowerShell module for Teams (MicrosoftTeams). The new module makes the Skype for Business Online connector unnecessary because it contains the New-CsOnlineSession cmdlet needed to create a new session to use the cmdlets used to manage Teams policies.
We bet you never knew about the importance of app pill counts. Well, the badge counts shown by apps like Teams are guides for users to know when new information is available. It’s important enough for Teams to invest in a new Teams Badge Count service to improve the accuracy of the new item counts shown to users. Here’s what’s happening.
PowerShell hash tables are very efficient at retrieving data, which is just what’s needed when thousands of Office 365 accounts need processing. Our script to analyze usage data extracted from the Microsoft Graph was turbo-charged when we replaced list objects with hash tables, all of which makes it much easier to identify underused Office 365 accounts and save some money on licensing spend.
Adding a New conversation button to the Teams client user interface might seem like an insignificant UI tweak. However, keeping replies with their topics is important because it helps users find information and helps compliance searches assemble full conversations. Not many would think about how a UI change affects compliance and eDiscovery searches, but we do…
Sometimes the videos uploaded to Microsoft Stream need some post-production work. You can replace a video with a new file and keep some but not all of its attributes. The operation is straightforward and easy, but be sure to keep a copy of the original video just in case you need to revert to it.
The Microsoft Teams Praise app is used to acknowledge the achievements of people. Different badges exist to highlight various ways people contribute to teams. Now you can create custom badges and publish them for use in the Praise app. All sorts of interesting ideas come to mind. How artistic can you be?
The Office 365 for IT Pros eBook includes many PowerShell examples, and while we mostly concentrate on illustrating the principles of how PowerShell is used to solve problems, we do care about performance. Which is why we’re always interested in finding ways to speed up our code. This this article we explore how to use the Where method to replace the Where-Object cmdlet to filter objects. The good news is that it’s an easy way to get better code performance.
Microsoft Planner is able to work in offline mode when disconnected from the network. In this article, we describe what the browser client can and cannot do when it’s not connected. The thing is that Microsoft hasn’t told anyone that Planner can work offline. No blog, no documentation, and no Office 365 notification. Isn’t that strange?
Microsoft has spruced up the Teams meeting pre-join screen to gather all the settings that participants can use to configure their audio and video for a meeting. The browser interface is slightly different because browsers don’t support background effects. The new screens are better than before and are a good example of how to apply rationalization and simplification to UX design.
Files for the September 2020 update of the Office 365 for IT Pros eBook, the only always-updated book available for Office 365, are now available. Subscribers can download their updates from Gumroad.com or Amazon Kindle.
Word Online now boasts the ability to generate transcripts by listening to meetings or conversations and feeding the recording to Azure Cognitive Services. While the thought of using voice-generated text might seem strange at first, Word’s ability to capture text through dictation or transcription is surprisingly good.
Office 365 usage data for several workloads is available through the Microsoft Graph. A PowerShell script is available to grab Graph data and use it to figure out if accounts are in active use. V1.2 of GetGraphUserStatisticsReport.PS1 is available in GitHub and should be better performing when processing thousands of accounts.
A recent change to Teams search means that matching files are included in the autosuggested list generated as users type in search terms. It’s a small but good change. The files data comes from SharePoint Online sites the user can access and their personal OneDrive for Business account.
Microsoft 365 Groups are used by applications like Teams and Yammer. The PowerShell Get-UnifiedGroup cmdlet finds groups, but can it find the groups enabled for Teams and Yammer? Here’s some idle musing on the topic which might or might not interest you.
A change made to an Office 365 retention policy for Teams personal chats in the KPMG tenant removed data for 145,000 users. That’s unfortunate, and it underlines the need for admins to understand how retention policies work. Maybe the people involve did and it was a simple slip that could happen to anyone, but perhaps it will cause tenant admins to reflect on how they make changes to organization configurations.